Public Workshops. The Consultant Team will facilitate two public workshops for the general public to share information about the project, gather community input, and generate further support for the Plan. The purpose of these workshops will be to inform and engage the public in the planning process. Specifically, these workshops will explain the planning process, provide an update on the work completed to date, solicit input and feedback, and answer questions of concern and interest expressed by local residents and business interests. The two public workshops will occur at key times during the planning process. Deliverables: • Two public workshop flyers and postcards (design only) • Online and printed comment forms – English and Spanish versions • Two public workshops • Summary report of public involvement activities/results • Press Release write-ups • Project website text write-ups • Presentations, agendas, meeting minutes, sign-in sheets, and other applicable meeting materials
Public Workshops. Introduction and Reporting
Public Workshops. The public workshops will be conducted at the beginning and end of the LRTP development process. Ten workshops will be held through the LRTP update process. Five workshops will be held in the beginning of the process one in each MPO district and five at the end. The MPO staff will provide a map showing the geographic boundaries of the five MPO districts. The workshops will be conducted during different times of the day so people can select the time that best suits their schedule. For example, two workshops could be held during the work hours of 9:00 AM to 5:00 PM and three after work hours at 6:00 PM. The CONSULTANT shall organize workshop locations, coordinate with one of the local governments in each MPO district to host the workshop, advertise all workshops in the public and minority newspapers in accordance with the MPO Public Involvement Plan, prepare workshop presentation materials, refreshments, take minutes and use any available professional technique to maximize attendance and conduct successful workshops. Workshop participants will identify what is important to them individually when investing in the transportation infrastructure and then develop priorities as a group. Input from the workshops will help in developing the Goals, Objectives and Policies (GOPs) in Chapter 2. The CONSULTANT shall arrange for interpreters at all meetings as needed and requested by attendees. The CONSULTANT shall summarize, document, and analyze the public input for use in the LRTP development process. The CONSULTANT shall also document the responses to the public input received.
Public Workshops. The Consultant shall prepare for and facilitate two rounds of public involvement workshops throughout the study process. At a minimum, the first round of workshops is a public information workshop. The second round of workshops is the alternatives development workshop and the last round of workshops is the presentation of feasible alternatives and conclusions. It should be noted that the workshops should be centrally located within the study area. The first public workshop (during Discovery phase) will solicit input from any and all interested parties that wish to actively engage in the planning process. Similar to the Project Visioning Team meeting, the format of the meeting will include a brief presentation to review the study process, provide a synopsis of the existing conditions and key project issues, and to highlight the existing and future conditions of the Corridor. The meeting will also present the guiding principles and the reinstate the overall purpose of the Study. With input from the City of Miami, the Consultant will secure a site to host the Public Workshops. If applicable, the Consultant shall pay all costs for meeting site rent and insurance. The Consultant shall attend the meetings with an appropriate number of personnel to assist the City’s Project Manager.
Public Workshops. The Contractor shall help MTA plan, schedule, organize, conduct and summarize up to three public workshops at milestone points, as determined by the City. To maximize the opportunity for public participation and provide the most flexible format for all interested parties, the Contractor recommends holding each meeting in three different locations in the City and scheduling each as a series of three, two-hour drop-in sessions over a six-hour period. Services provided by the Contractor shall include coordination of all logistics, notification, onsite support (set up, facilitation, recording), and documentation.
