Documentation and File Maintenance. 1. Case Files shall be maintained for every enrolled participant. Subrecipient shall have a physical file and an electronic file (e.g. CalJOBS electronic file). At a minimum, participant physical and electronic case files shall include documentation of the following:
a. Program eligibility and determination of need;
b. Client signature evidence of Equal Opportunity (EO) and programmatic grievance forms;
c. All source documents needed for validation (as referenced in applicable County of Orange Policies and State Directives and Information);
d. All MIS forms;
e. Initial and/or Comprehensive Assessments, as applicable;
f. Individual Service Plan (ISP), including all updates of services provided, completed and signed by participant;
g. Completed resume for all participants;
h. Approved Individual Training Account (ITA) voucher (if applicable);
i. Progress reports, time and attendance;
j. Signed Employer or Worksite Agreement, timesheets, certificate, and other related documents for On-the-Job Training (OJT) or Transitional Jobs, Work Experience (WEX), as applicable;
k. Supportive Services documentation including participant signature of receipt; and
l. Case management notes in CalJOBS showing provision of all substantial services provided.
m. Participant physical and electronic case files shall reflect both quality services and regulatory compliance.
Documentation and File Maintenance. 1. Case Files shall be maintained for every enrolled participant. At a minimum, the case file and their CalJOBS electronic file, as applicable, shall include documentation of the following:
a. Program eligibility/determination of need;
b. Participant signature evidence of EO and programmatic grievance forms;
c. All source documents needed for validation (as referenced in applicable OCDB Policies and State Directives and Information Notices;
d. All MIS forms as outlined in Section 6 of this Attachment;
e. Initial and/or Comprehensive Assessments, as applicable;
f. Individual Employment Plan (IEP), including all updates of services provided and completed;
g. Completed resume;
h. Progress reports, time and attendance if receiving training;
i. Supportive Services documentation; and
j. Printed case notes showing provision of all substantial services provided.
Documentation and File Maintenance. The Subrecipient understands that all books and records pertaining to this Agreement, including payroll and attendance records of participating employees, are subject to inspection by the County, federal or state agencies and others for auditing, monitoring or investigating activities pursuant to any contract resulting from this Agreement. All records shall be maintained for a period of seven (7) years beyond the completion of this Agreement. If the Subrecipient receives notice of any litigation or claim involving the grant award or otherwise relating to this Agreement, Subrecipient shall retain records until otherwise instructed by the County.
1. Case Files shall be maintained for every enrolled participant. Subrecipient shall have a physical file and an electronic file (e.g. CalJOBS electronic file). At a minimum, participant physical and electronic case files shall include documentation of the following:
a. Program eligibility and determination of need;
b. Participant signature evidence of Equal Opportunity (EO), Zero Tolerance & Code of Conduct, and Programmatic Grievance forms;
c. All source documents needed for validation (as referenced in applicable County of Orange Policies and State Directives and Information);
d. Initial and/or Comprehensive Assessments, as applicable;
e. Individual Employment Plan (IEP), including all updates of services provided, completed and signed by participant;
f. Completed resume;
g. Approved Individual Training Account (ITA) documents (if applicable);
h. Progress reports, timesheets, and attendance reports;
i. Signed Employer or Worksite Agreement, timesheets, and other related documents for On-the- Job Training (OJT) or Transitional Jobs, Work Experience (WEX), as applicable;
j. Supportive Services documentation, including participant signature of receipt; and
k. Case notes in CalJOBS showing provision of all substantial services provided.
l. Participant physical and electronic case files shall reflect both quality services and regulatory compliance.
Documentation and File Maintenance. 1. Case Files shall be maintained for every enrolled client. At a minimum, the case file along with their CalJOBS electronic file, as applicable, shall include documentation of the following:
a. Program eligibility and determination of need;
b. Client signature evidence of EO and programmatic grievance forms;
c. All source documents needed for validation (as referenced in applicable County of Orange Policies and State Directives and Information);
d. All MIS forms;
e. Initial and/or Comprehensive Assessments, as applicable;
f. Individual Employment Plan (IEP), including all updates of services provided and completed;
g. Completed resume for clients being enrolled into Individualized Career Services;
h. Approved Individual Training Account (ITA) voucher (if applicable);
i. Progress reports, time and attendance;
j. Signed Employer or Worksite Agreement, timesheets, certificate, and other related documents for On-the-Job Training (OJT) or Transitional Jobs, Work Experience (WEX), as applicable;
k. Supportive Services documentation; and
l. Printed case management notes from CalJOBS showing provision of all substantial services provided.
m. Files shall reflect both quality services and regulatory compliance.
Documentation and File Maintenance. 1. Case Files shall be maintained for every enrolled participant. Files shall reflect both quality services and regulatory compliance. At a minimum, case files along with CalJOBS/SPARQ electronic files, as applicable, shall include documentation of the following: DocuSign Envelope ID: C5A77B8B-4792-4D43-84BD-D85E38CFE705
a. Program eligibility and determination of need;
b. Participant signature evidence of EO and programmatic grievance forms;
c. All source documents needed for validation (as referenced in applicable OoA Policies and State Directives and Information (;
d. All reporting forms as outlined in Section V of this Exhibit;
e. Initial and/or Comprehensive Assessments, as applicable;
f. Individual Employment Plan (IEP) documents, including all updates of services provided and completed; Notices
g. Completed resume for participants being enrolled into Individualized Career Services;
h. Progress reports, time and attendance;
i. Signed Employer or Worksite Agreement, timesheets, certificate, and other related documents for On-the-Job Training (OJT) or Transitional Jobs, and Work Experience (WEX) as applicable;
Documentation and File Maintenance. 1. Case Files shall be maintained for every enrolled client. At a minimum, the case file along with their CalJOBS electronic file, as applicable, shall include documentation of the following:
a. Program eligibility and determination of need;
b. Client signature evidence of EO and programmatic grievance forms;
c. All source documents needed for validation (as referenced in applicable OCDB Policies and State Directives and Information (e.g., OCDB Policy 10-OCWDA- 04 and applicable WIOA provisions) [final State Directive pending];
d. All MIS forms as outlined in Section VI; e. Initial and/or Comprehensive Assessments, as applicable;
Documentation and File Maintenance. 1. Case Files: shall be maintained for each participant served. Files shall reflect both quality services and regulatory compliance under this Contract in a format approved by County, which will include, but not be limited to, the following:
a. Initial Referral form.
b. Documentation of all correspondence in regards to the participant’s participation in the program, including any correspondence involving Subrecipient.
c. Attendance records of participants (Monthly attendance reports).
d. Documentation, including dates, of any problem occurrences reported by the EPP Worksite, VTR provider, or WEX Worksite.
e. All correspondence related to a Workers’ Compensation injury.
f. Participant Evaluations and feedback and communication from participants on their performance; feedbacks from EPP Worksite, WEX worksite or VTR provider on participant’s progress; feedbacks and input from WTW SSA Staff.
g. Employment Verification Form.
Documentation and File Maintenance. Case Files shall be maintained for every enrolled client.
Documentation and File Maintenance. 1. Case Files shall be maintained for every enrolled client. At a minimum, the case file along with their CalJOBs electronic file, as applicable, shall include documentation of the following:
a. Program eligibility and determination of need;
b. Client signature evidence of EO and programmatic grievance forms;
c. All source documents needed for validation (as referenced in applicable OCDB Policies and State Directives and Information Notices (e.g., OCDB Policy 10- OCWDA-04 and applicable WIOA provisions) [final State Directive pending];
d. All MIS forms as outlined in Section V of this Exhibit;
e. Initial and/or Comprehensive Assessments, as applicable;
f. Individual Employment Plan (IEP), including all updates of services provided and completed;
g. Completed resume for clients being enrolled into Individualized Career Services;
h. Approved Individual Training Account (ITA) voucher (if applicable);
i. Progress reports, time and attendance;
j. Signed Employer or Worksite Agreement, timesheets, certificate ,and other related documents for On-the-Job Training (OJT) or Transitional Jobs, Work Experience (WEX), as applicable;
k. Supportive Services documentation; and
l. Printed case management notes showing provision of all substantial services provided.
Documentation and File Maintenance. 1. Case Files shall be maintained for every enrolled client. Subrecipient shall have a physical file and an electronic file (e.g. CalJOBS electronic file). At a minimum, participant physical and electronic case files shall include documentation of the following:
a. Program eligibility and determination of need;
b. Client signature evidence of Equal Opportunity (EO), Zero Tolerance & Code of Conduct, and pProgrammatic Ggrievance forms;
c. All source documents needed for validation (as referenced in applicable County of Orange Policies and State Directives and Information);
d. All MIS forms;
e. Initial and/or Comprehensive Assessments, as applicable;
f. Individual Employment Plan (IEP), including all updates of services provided, completed and signed by participant;
g. Completed resume for clients being enrolled into Individualized Career Services;
h. Approved Individual Training Account (ITA) voucher (if applicable);
