Guidance Information. Appendix A: Learner/Training Costs Agreement and Addendum to Contract of Employment Appendix C: Reimbursement Costs
Guidance Information. A Learner Agreement is an agreement between HFRS and an employee undertaking a course or period of development. The agreement between the two parties will be applied in the following circumstances: • Any training course or development programme where the fee for the study period is £1,000 or more in which HFRS outlay the initial costs. The training requirement for the individual will be agreed by the Service, the Individual and training provider prior to commencement of the course with agreed timescales and expectations for completion. • Programmes of study of 5 days or more. • Study periods which involve release from daily work activity relating to 5 sessions or more. • Fire Service College courses (and other providers for the same course) will be included within the rules of agreement as decided by the Service. Course costs include initial fees, examination fees relating to the training and materials necessary to fulfil the programme. Travel, accommodation and expenses will be paid as per the current Service guidance. • Internal training courses. • Individual study days of less than 5 days. • Courses for which the fee is less than £1,000 or less than 5 days study releasefrom work activity. • Conferences and meetings relating to individual role or references. • The employee fails to attend the course dates as agreed. • The employee fails to complete coursework requirements and/or assignments/portfolio as expected from the study programme, without reasons considered to be satisfactory by HFRS. Or additionally: • The employee is excluded from the course for misconduct. • The employee leaves or is dismissed from the Service. • During the course and up to 12 months of completion of a course – 100% repayable. • Within 12 and 24 months of completion of a course – 75% repayable. • Within 24 and 36 months of completion of a course – 50% • *Addendum to contract which can extend criteria c for up to another 24 months. • Where there has been considerable individual investment by the Service, for example, Business Safety or Occupational Health positions. These individuals will be required to sign an *addendum to contract of employment of between 3- 5 years duration, taking into account the reclaim ratio described above. Managers supporting staff with a learner agreement must submit the learner agreement to the Head of Organisational Development for approval. The Learning and Development Manager will ensure submitted agreements are reviewed periodically (annually as a...
Guidance Information. A Learner Agreement is an agreement between Humberside Fire and Rescue Service and an employee undertaking a course or period of development. The agreement between the two parties will be applied in the following circumstances. • Any training course or development programme where the fee for the study period is £1,000 or more in which HFRS outlay the initial costs. The training requirement for the individual will be agreed by the Service, the Individual and Training provider prior to commencement of the course with agreed timescales and expectations for completion. • Programmes of study of 5 days or more. • Study periods which involve release from daily work activity relating to 5 sessions or more. • Fire Service College courses (and other providers for the same course) will be included within the rules of agreement as decided by the Service. Course costs include initial fees, examination fees relating to the training and materials necessary to fulfil the programme. Travel, accommodation and expenses will be paid as per the current Service Guidance. • Internal training courses. • Individual study days of less than 5 days. • Courses for which the fee is less than £1000 or less than 5 days study release from work activity. • Conferences and Meetings relating to individual role or references. HFRS will reclaim costs from the individual which may be repaid in full if without valid reason: • The employee fails to attend the course dates as agreed. • The employee fails to complete coursework requirements and/or assignments/portfolio as expected from the study programme, without reasons considered to be satisfactory by HFRS. Or additionally: • The employee is excluded from the course for misconduct. • The employee leaves the service whilst undertaking the course. • If an individual resigns from their employment either prior to completion of the course or within 12 months after the end of the course, except that in the latter case, the amount which would have otherwise be due to the service shall be reduced by 1/12th part for each complete calendar month after the end of the course during which the individual remains employed by the Service. OR • Where there has been considerable individual investment by the Service, for example, Business Safety or Occupational Health positions. These individuals will be required to sign an addendum to contract of employment of between 25 years duration, and should they leave before the end of the time period a prorata payment wil...
Guidance Information. Budget negotiations will be based on a budget proposal from the SPONSOR/CRO, provided to the INSTITUTION in editable Microsoft excel format. With the exception of participant reimbursement arrangements, the budget must contain all relevant cost items (including the archiving fee and pharmacy budget), along with any conditions and modalities. SCHEDULE A ANNEX 2: STUDY PARTICIPANT REIMBURSEMENT (CR FIN-TMP-004-2.0_16May2024) The Parties agree that the SPONSOR/CRO it is the responsibility of the SPONSOR/CRO to: Organize appropriate study participant reimbursement, in compliance with the General Data Protection Regulation (GDPR) and applicable privacy laws, and with respect for study participants’ rights and ethical principles, Define the type and amount (if any) of study participant reimbursements, Seek independent ethics committee approval for (i) and (ii), Reimburse study participants in accordance with the independent ethics committee approval. Assure sufficient funding is available for study participant reimbursement, throughout the lifetime of the study Arrangements for study participant reimbursement as approved by the independent ethics committee shall form an integral part of the Budget and Payment Terms, whereby the exact amounts and/or terms of the study participant reimbursement shall be transparently communicated to the study participants as part of the ethics committee approved “Informed Consent Form” and as such are deemed incorporated in the Agreement, by reference only. Any administrative support required from the INSTITUTION’s study team with respect to study participant reimbursement payments by the SPONSOR/CRO, shall be accounted for in the site-specific study budget, more specifically: the respective visit fee(s) shall reflect the time that is needed to perform the related study administration (i.e. 15 minutes of Clinical Trial Associate’s (CTA) time per payment per study participant). The SPONSOR/CRO will transparently inform the INSTITUTION’s study team at the start of the study of any administrative support that will be needed in order to process study participant reimbursements. SCHEDULE A ANNEX 3: PHARMACY PRICING TABLE FOR COMMERCIAL CLINICAL RESEARCH (CR APO-FRM-001-1.2_16May2024) 2 SET-UP FEE (if cancellation study before site initiation visit and after signing application form pharmacy) Pre-study visit Handling application form Contract set-up Protocol interpretation Communication with sponsor/investigator/study nurses/… Set-up of...
Guidance Information. We refer to the budget in Microsoft Excel as proposed by the Sponsor/CRO. The final budget excel that was used during the negotiations is converted into a pdf document once this budget can be considered as final for both parties. This pdf-format of the budget is attached to the final pdf contract. Within this Microsoft Excel all budget related items and conditions and modalities (if any) are included, like maximum numbers for eg. screen failures, unscheduled visits,…. Also the archiving fee is included within the budget excel instead of adding an extra narrative payment term in the contract. The pharmacy budget is also part of the Microsoft budget Excel and not part of the main body of the contract. The pharmacy table is to be implemented as is, incl. all rows, columns and footnotes. The fees are fixed and considered non-negotiable. The table is implemented in the exact same way without revisions for all studies and all sponsors without exception in order to promote consistency and transparency for our site's pharmacy costs. Only the procedures that are directly or indirectly requested to be performed for the study (in accordance with the protocol, manual, Sponsor instructions or other guidance) shall be performed and charged, as also confirmed by one of the footnotes.
