Management Structure and Responsibilities Sample Clauses

Management Structure and Responsibilities. The coordinator (IEE of RUB) is responsible for daily management which includes: • Consultation of partner HEIs and associated partners on all general issues • Communication with and the reporting to the EACEA • Financial management including scholarship administration • Convening the Annual General Meeting and mid-term meetings • Convening the Selection Committee meetings • Compilation of yearly reports including budget reports for the Annual General Meeting and for the reviewing body • Provision of proposals for the use of any unspent funds from the individual scholarships budget to the steering committee. Any proposal has to respect that unspent funds from the individual scholarship budget can only be used for expenses in the same budget category. • Coordination and communication of the application and selection process • Coordination and communication of the development and implementation of quality assurance, recognition and monitoring procedures • Preparation and circulation of minutes for all meetings • Support of partner HEIs with implementation of scholarships allocated to their institution on a need-to-need basis in consultation with the institutions • Organization of design, implementation and maintenance of a project website • Identification and communication of other funding sources to support mobility and collaborative projects • Development of other marketing and information material • Meetings with the joint coordinator on a quarterly basis. These meetings may be conducted via video-conference • Monitoring progress of student mobility from South Africa to Europe, and from Europe to South Africa • Monitoring progress of staff mobility from South Africa to Europe The joint coordinator (ISD at UWC) will closely work with the IEE on daily management and will specifically coordinate activities among South African partner institutions. In addition to these activities, it will • coordinate inputs provided by South African partner institutions for the development of marketing and information material; • support implementation of the project at South African HEIs on a need-to-need basis and in consultation with the partners; support will especially be related to organisation of information and counselling services, the organisation of the application process and the implementation of quality assurance, recognition and monitoring procedures; • meet on a quarterly basis with the coordinator. These meetings may be conducted via video- conference. Partn...