Non-Suppression Billings Sample Clauses

Non-Suppression Billings. As described in this Operating Plan, the parties may jointly conduct cooperative projects and/or share resources to carry out non-suppression activities in support of interagency fire management. These joint projects or activities may involve sharing of costs and/or a transfer of funds between the parties involved, at which time a separate, local agreement, procurement, or other appropriate written document will be required. Billing will be defined under the terms of that document.
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Non-Suppression Billings. All non-suppression costs shall be billed and paid in accordance with the terms and conditions of the Supplemental Project Agreement, separate agreement, procurement, or other appropriate written document, executed by the authorized signatories of the involved parties within their legal authorities.
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Non-Suppression Billings. As described in this Operating Plan, the Parties may jointly conduct cooperative projects and/or share resources to carry out non-suppression activities in support of interagency fire management. These joint projects or activities may involve sharing of costs and/or a transfer of funds between the Parties involved, at which time a separate, local agreement, procurement, or other appropriate written document will be required. Billing will be defined under the terms of that document. Xxxxxxxx Act Billings • Refer to Exhibit H of the Master Coop Agreement – Use of and Reimbursement for Shared Resources in Xxxxxxxx Act Response Actions • Billing timeframes – Provide contact information and process required for any written request for extensions beyond timeframes established in Exhibit H. • GENERAL PROVISIONS
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Non-Suppression Billings. All non-suppression costs shall be billed and paid in accordance with the terms and conditions of the Supplemental Project Agreement, separate agreement, procurement, or other appropriate written document, executed by the authorized signatories of the involved Parties within their legal authorities. Accounting Records Cooperators must maintain records incident by incident which adequately identify the source and use of funds. These records must contain information pertaining to expense related to each incident, unobligated balances, liabilities outlays or expenditures, and income. Such documents must be made available to each participating Agency upon request. Internal Control Effective control and accountability must be maintained for all federal funds, real and personal property, and other assets. Cooperators must keep effective internal controls to ensure that all federal funds received are separately and properly allocated to each incident and used solely for authorized purposes. Reimbursable Costs Documented costs incurred as the result of an incident are reimbursable. All costs must be reasonable, allowable, and allocable. Costs must be consistently treated as either direct costs or indirect costs. Consistent treatment of costs is a basic cost accounting principle and is specifically required to assure that the same types of costs are not charged as both direct costs and indirect costs. Every effort should be made to classify costs incurred for the same purpose, in like circumstances, consistently as either direct or indirect. Direct Costs: Direct costs are those items of expense specifically identified with the delivery or completion of a project or program. General examples include, but are not limited to, personnel costs (salary and fringe benefits), equipment costs, travel, materials, supplies, and contracts. For the purposes of this Agreement, these may include, but are not limited to the following: • Actual costs directly incurred for “move-up and cover” or “backfill” resources. • Agency costs of individuals assigned to the incident or project for salary, benefits, and overtime including premium pay if and when it is earned according to the policies, laws, and rules governing the employees of the Supporting Agency. • Agency costs for transportation including, but not limited to, airline fees, vehicle rental fees, fuel and oil, and agency established mileage fees. • Agency costs for per diem and lodging of resources assigned to the incident when...
Sample 1
Non-Suppression Billings. The Agencies to this Agreement may bill for activities not related to fire suppression within their authorities. For example, within existing legal authorities, this may include reimbursement to states for expenses incurred in accepting dispatches in response to non-wildfire emergencies. Billing arrangements for such activities will be documented on procurement documents or project plans (see Exhibit E) and an indirect cost rate will be assessed. Provisions described above also apply to these xxxxxxxx. Billings will outline services performed and include a copy of, or reference, the applicable operating plan.
Sample 1
Non-Suppression Billings. As described in this Operating Plan, the Parties may jointly conduct cooperative projects and/or share resources to carry out non-suppression activities in support of interagency fire management. These joint projects or activities may involve sharing of costs and/or a transfer of funds between the Parties involved, at which time a separate Supplemental Fire Project Agreement, procurement, or other appropriate written document will be required per agency policy. Billing will be defined under the terms of that document. All non-suppression costs shall be billed and paid in accordance with the terms and conditions of the Supplemental Fire Project Agreement, separate agreement, procurement, or other appropriate written document, executed by the authorized signatories of the involved Parties within their legal authorities.
Sample 1
Non-Suppression Billings. As described in this Operating Plan, the parties may jointly conduct cooperative projects and/or share resources to carry out non-suppression activities in support of interagency fire management. These joint projects or activities may involve sharing of costs and/or a transfer of funds between the Parties involved, at which time a separate, local agreement, procurement, or other appropriate written document will be required. Billing will be defined under the terms of that document. Agencies may bill one another for pre-suppression, prevention, prescribed fire and other fire management activities and administrative charges may be applied. Provisions described above pertaining to suppression billing procedures, addresses, payment due dates, obligation information, and payments also apply to these xxxxxxxx. Billings will be itemized, and a copy of the appropriate annual operating plans will be attached or referenced.
Sample 1
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Non-Suppression Billings. The Parties may jointly conduct cooperative projects and/or share resources to carry out non-suppression activities in support of interagency fire management. These joint projects or activities may involve sharing of costs and/or a transfer of funds between the Parties involved, at which time a separate, local agreement, procurement, or other appropriate written document will be required. Billing will be defined under the terms of that document. Xxxxxxxx Act Billings: Refer to Exhibit H of the Master Coop Agreement – Use of and Reimbursement for Shared Resources in Xxxxxxxx Act Response Actions Billing timeframes – Provide contact information and process required for any written request for extensions beyond timeframes established in Exhibit H. DOI Jurisdiction Incidents: Any time state resources respond to a DOI jurisdiction incident outside of Oregon at the request of NWCC, the State will bill all applicable costs to the appropriate DOI Agency signatory to this agreement. If the state resource is reassigned to a second DOI jurisdiction incident while outside of Oregon, the bill will go to the DOI jurisdiction of the first incident assigned. State Billings by Incident: When ODF is the Supporting Agency and the fire is within the State of Oregon, ODF will bill the Protecting Agency for reimbursable costs when a billing is appropriate. Anytime ODF responds to a Federal Agency fire outside of Oregon, the State will bill all applicable costs to the jurisdictional Federal Agency or agencies. Operating plans will include billing location information. FPA Billings by Incident: When an FPA is a Supporting Agency and the fire is within the State of Oregon, the FPA will bill the Protecting Agency for reimbursable costs when a billing is appropriate. Anytime FPAs responds to a Federal Agency fire outside of Oregon, all applicable costs will be compiled into a single consolidated invoice through ODF to the jurisdictional Federal Agency or agencies. Operating plans will include billing locations. USFS and other State Incidents: Anytime ODF resources respond to a USFS or State incident outside of Oregon at the request of NWCC, the State will bill all applicable costs to the USFS Regional Office. State Resources are employees, agreement holders, or assets paid directly by the State. Anytime FPA resources respond to a USFS or State incident outside of Oregon at the request of NWCC, the State will bill all applicable costs to the USFS Regional Office. FPA resources are em...
Sample 1

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