Notice of Leave Usage. Employees must provide reasonable notice to their supervisor of their intention to take annual leave of 7.5 hours or less. Annual leave of over 7.5 hours must be requested five days in advance. The supervisor shall respond to the employee in a timely manner, not to exceed 10 days, or 3 days prior to the first day of the requested leave, whichever is earlier. Any leave request upon which no determination has been made by such deadline shall be deemed approved. In the case of an emergency situation, an employee shall notify his/her immediate supervisor of her/his need to take annual leave as soon as possible. The Supervising Attorney /Program Director, shall be responsible for ensuring that schedules are coordinated so as to avoid undue hardship on remaining employees. An employee who is absent in excess of five days without approved leave shall be subject to action under Section 11.0 of this Agreement.
Notice of Leave Usage. Employees who miss work for reasons covered by this policy are required to comply with the notice procedures outlined herein. Employees who need to use paid sick leave are strongly encouraged to notify their supervisor or manager as soon as possible so patient needs and staffing requirements can be met. Whenever possible, the request to use accrued paid sick leave should include the expected duration of the absence and the general nature of the leave being requested without providing information regarding the specific medical condition. Whenever the need to use paid sick leave is foreseeable, (such as a planned treatment or procedure whether for the employee or his/her family members) a written request to take paid time off shall be provided by the employee to his/her supervisor as early as possible, but no less than at least 10 days before the leave is expected to start. If the need to use of paid sick leave is foreseeable, but not sufficiently to provide the requisite 10-day notice, the written request must be given to his/her supervisor as early as possible in advance of the foreseeable absence. Further, the employee must give advance oral notice or written notice to his/her supervisor as soon as possible for the foreseeable use of paid sick leave to address issues related to the employee or his/her family member being a victim of domestic violence, sexual assault or stalking. If the need to use paid sick leave is not foreseeable (such as when there is an unforeseeable absence due to employee or family member illness or injury) the employee must provide notice of the need to use paid sick leave as soon as practical, and must generally comply with the normal notification policies and/or procedures for unscheduled absences where the employee was scheduled to work, unless impracticable to do so. While factually-extenuating circumstances will be considered, “as soon as practical” will generally mean providing notice of an unforeseen paid sick and safe leave absence at least 1 hour before the start of the employee’s work day. In the event it is not possible to provide notice of an unforeseeable absence, a person, on the employee’s behalf, may provide such notice. In the case of an unforeseen absence related to domestic violence, sexual assault or stalking; however, oral or written notice needs to be provided no later than the end of the first work day that the employee takes such leave, if possible.
