Procedure for Granting Time-Off Requests Sample Clauses

Procedure for Granting Time-Off Requests. 1. Medical Administration will attempt to honor vacation and other time-off requests (e.g., CE) provided that they meet certain criteria: A. Management will make every reasonable effort to grant vacation time requested. 2. NEVHC providers will follow one of two processes for requesting vacation/time-off: A. Vacation Request Bidding Process for Major Holidays Only i. Major Holidays defined; one week before and one week after Easter, July 4th, Thanksgiving, Christmas, and New Year's Day. The bidding form for each year will specify the exact dates to which the form applies. ii. The bidding process applies to the period beginning May 1 of the same year and ending April 30 of the following year iii. Vacation Request Bidding forms will be distributed in mid-January and will be due back to Medical Administration by the second Friday in February. iv. All requests submitted by the deadline will be reviewed simultaneously. The order of receipt of requests will not impact the approval process. However, only requests received by the stated deadline will be included in the bidding process. Approval is not dependent on coverage found. v. Approvals will be granted based on the following criteria; a. During the first two years of employment, regular providers will not have access to vacation or floating holidays during the bidding period that applies to Christmas and New Year's Day unless vacation slots for that period remain unfilled by more senior medical providers. b. A provider's first choice for time off will be considered first. c. If more providers request time off during the same holiday period than can be accommodated, the following process will be used to ensure equitable access to holiday requests while considering seniority factors: i. The previous year will be reviewed for vacation granted. Providers who have not been granted vacation time during the same holiday period in the previous year will be given priority over those who have been granted vacation time during the same period. ii. If the number of requests still exceeds the number that can be granted, seniority (number of consecutive years employed by NEVHC) will be used to determine who will be granted a vacation request. B. Time-off Requests for Off-Peak Periods (Non-Major Holidays) i. This applies to all dates to which the Vacation Request Bidding Process does not apply. ii. The provider must use the appropriate time-off request form, including Paid Time-Off Request form and Continuing Medical Educat...