Record Retention / Audits. 1. Consultant shall maintain all source documents, books and records connected with project for a minimum of three (3) years from the date of final grant payment to EDCTC or, if an audit is initiated within that timeframe, until audit resolution is achieved, whichever is later, and shall make all such supporting information available for inspection and audit by representatives of STATE, the Bureau of State Audits, or the Federal Government upon request. Copies will be made and furnished by EDCTC upon request at no cost to STATE. Scanned original documents in electronic form are suitable to meet this requirement.
2. Consultants and Subconsultants shall establish and maintain, an accounting system conforming to Generally Accepted Accounting Principles (GAAP) to support Requests for Reimbursement which segregate and accumulate the costs of work elements by line item (i.e. direct labor, other direct costs, subrecipients/subcontractor, etc) and enable the determination of expenditures at interim points of completion, and provide support for reimbursement payment vouchers or invoices.
3. For the purpose of determining compliance with Title 2, California Government Code, Chapter 6.5, Article 2, Section 8546.7, in connection with the performance of EDCTC contracts and/or agreements with third parties, Consultants and Subconsultants shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts and/or agreements, including, but not limited to, the costs of administering those various contracts and/or agreements. All of the above referenced parties shall make such contracts and/or agreements available at their respective offices at all reasonable times during the three (3) years from the date of final grant payment to EDCTC or, if an audit is initiated within that timeframe, until audit resolution is achieved, whichever is later. STATE, the California State Auditor, or any duly authorized representative of STATE or the United States Department of Transportation, shall each have access to any books, records, and documents that are pertinent to the fulfillment of the contracts/ and/or agreements for audits, examinations, excerpts, and transactions, and RTPA shall furnish copies thereof if requested.
Record Retention / Audits. Each Party will keep (and will cause its Affiliates and Sublicensees to keep) complete and accurate records pertaining to (a) in the case of Biogen, the sale or other disposition of Products (the “Biogen Records”) and (b) in the case of C4, all costs and expenses incurred with the performance of its Sandbox Activities (the “C4 Records”), in each case ((a) and (b)), in reasonable detail to permit the other Party to confirm the accuracy of all payments or costs reported, for at least the preceding [***]. Upon reasonable (but in any case no less than [***]) [***] advance notice by one Party (the “Auditing Party”) to the other Party (the “Audited Party”) and not more than once in each Calendar Year and once per audited period (in each case, except for cause), the Audited Party and its Affiliates will permit, and will cause their Sublicensees to permit, an independent certified public accounting firm of internationally recognized standing, selected by the Auditing Party and reasonably acceptable to the Audited Party, to have access during normal business hours to such of the records of the Audited Party and its Affiliates and, if applicable, their Sublicensees, as may be reasonably necessary to verify the accuracy of (i) in the case of Biogen as the Audited Party, the Biogen Records and (ii) in the case of C4 as the Audited Party, the C4 Records, for any year ending not more than [***] prior to the date of such request. The accounting firm will enter a confidentiality agreement reasonably acceptable to the Audited Party governing the use and disclosure of the Audited Party’s information disclosed to such firm, and such firm will disclose to the Auditing Party only whether information provided by the Audited Party to the Auditing Party as described in clauses (a) and (b) above was accurate and the specific details concerning any discrepancies, which information will be Confidential Information of the Audited Party.
Record Retention / Audits. The successful proposer shall retain, during the performance of the contract and for a period of three years from the completion of the contract, all records pertaining to the successful proposer’s proposal and vehicles impounded by the Wichita Police Department. Such records shall include but not be limited to all paid vouchers including those for out-of-pocket expenses; other reimbursement supported by invoices, including proposer copies of periodic estimates for partial payment; ledgers, cancelled checks; deposit slips; bank statements; journals; contract amendments and change orders; insurance documents; payroll documents; timesheets; memoranda; and correspondence. Such records shall be available to the City on demand and within three (3) days from the date of the notice during the successful proposer’s normal working hours. City personnel may perform in-progress and post-audits of proposer’s records as a result of a contract awarded pursuant to this Request for Proposals. Files would be available on demand and without notice during normal working hours.
Record Retention / Audits. 13 1. ENGINEER’s and subconsultants’ contracts, including cost proposals and indirect cost rates (ICR), are 14 subject to audits or reviews such as, but not limited to, a Contract Audit, an Incurred Cost Audit, an ICR 15 Audit, or a certified public accountant (CPA) ICR Audit Workpaper Review. If selected for audit or review, 16 the contract, cost proposal and ICR and related workpapers, if applicable, will be reviewed to verify 17 compliance with 48 CFR, Part 31 and other related laws and regulations. In the instances of a CPA ICR 18 Audit Workpaper Review, it is ENGINEER’s responsibility to ensure federal, state, or local government 19 officials are allowed full access to the CPA’s workpapers. The contract, cost proposal, and ICR shall be 20 adjusted by ENGINEER and approved by COUNTY contract manager to conform to the audit or review
Record Retention / Audits. XenogenBio shall keep for three (3) years from the date of each commission payment complete and accurate records of sales by XenogenBio of the Creation Services in sufficient detail to allow the accruing commissions hereunder to be determined accurately. Xxxxxxx River shall have the right for a period of three (3) years after receiving any report or statement with respect to commissions due and payable to appoint an independent certified public accountant, at Charles’s expense, to inspect the relevant records of Xenogen to verify such report or statement. XenogenBio shall make its records available for inspection by such independent certified public accountant during regular business hours at such place or places where such records are customarily kept, upon reasonable notice from Xxxxxxx River, solely to verify the accuracy of the reports and payments. Such inspection right shall not be exercised more than once in any calendar year. Xxxxxxx River agrees to hold in strict confidence all information concerning commission payments and reports, and all information learned in the course of any audit or inspection, except to the extent necessary for Xxxxxxx River to reveal such information in order to enforce its rights under this Agreement or if disclosure is required by law, regulation or judicial order. The results of each inspection, if any, shall be binding on both Parties. The cost of the inspection shall be borne by Xxxxxxx River, provided however that if the inspection reveals that the records were not kept as required hereunder, or that an underpayment of ten percent (10%) or more has occurred in any quarterly period, XenogenBio shall pay the cost of the inspection, together with the underpayment and interest calculated as set forth above.
Record Retention / Audits. 25 1. For the purpose of determining compliance with Public Contract Code 10115, et seq. and Title 21, 26 California Code of Regulations, Chapter 21, Section 2500 et seq., when applicable and other matters 27 connected with the performance of the contract pursuant to Government Code 8546.7; CONSULTANT, 28 subconsultants, and COUNTY shall maintain and make available for inspection all books, documents, 29 papers, accounting records, and other evidence pertaining to the performance of the contract, including 1 but not limited to, the costs of administering the contract. All parties shall make such materials available 2 at their respective offices at all reasonable times during the contract period and for three years from the 3 date of final payment under the contract. The state, State Auditor, COUNTY, FHWA, or any duly 4 authorized representative of the Federal Government shall have access to any books, records, and 5 documents of CONSULTANT and it’s certified public accountants (CPA) work papers that are pertinent to 6 the contract and indirect cost rates (ICR) for audit, examinations, excerpts, and transactions, and copies 7 thereof shall be furnished if requested. Subcontracts in excess of $25,000 shall contain this provision.
Record Retention / Audits. 1. ENGINEER, Subcontractors, and COUNTY shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract, but not limited to, the costs of administering the contract. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for ten years from the date of final payment under the contract or ten years from project closeout, whichever is later.
2. COUNTY, Caltrans, the State Auditor General, FHWA or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of ENGINEER that are pertinent to the contract for audits, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested.
Record Retention / Audits. 1. ENGINEER, Subcontractors, and COUNTY shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract, but not limited to, the costs of administering the contract. All parties shall make such materials available at their respective offices at all reasonable times during the contract period and for three years from the date of final payment under the contract.
2. COUNTY, Caltrans, the State Auditor General, FHWA or any duly authorized representative of the Federal Government shall have access to any books, records, and documents of ENGINEER that are pertinent to the contract for audits, examinations, excerpts, and transactions, and copies thereof shall be furnished if requested. (Government Code Section 105320)
Record Retention / Audits. 1. SURVEYOR, Subcontractors, and COUNTY shall maintain all books, documents, papers, accounting
Record Retention / Audits. 14 1. ENGINEER’s and subconsultants’ contracts, including cost proposals and indirect cost rates (ICR), are 15 subject to audits or reviews such as, but not limited to, a Contract Audit, an Incurred Cost Audit, an ICR 16 Audit, or a certified public accountant (CPA) ICR Audit Workpaper Review. If selected for audit or review, 17 the contract, cost proposal and ICR and related workpapers, if applicable, will be reviewed to verify 18 compliance with 48 CFR, Part 31 and other related laws and regulations only if the contract work is paid 19 using federal funds. In the instances of a CPA ICR Audit Workpaper Review, it is ENGINEER’s 20 responsibility to ensure federal, state, or local government officials are allowed full access to the CPA’s 21 workpapers. The contract, cost proposal, and ICR shall be adjusted by ENGINEER and approved by 22 COUNTY contract manager to conform to the audit or review recommendations. ENGINEER agrees that 23 individual terms of costs identified in the audit report shall be incorporated into the contract by this 24 reference if directed by COUNTY at its sole discretion. Refusal by ENGINEER to incorporate audit or 25 review recommendations, or to ensure that the Federal, State, or local governments have access to CPA 26 workpapers, will be considered a breach of contract terms and cause for termination of the contract and 27 disallowance of prior reimbursed costs.
28 2. ENGINEER, Subcontractors, and COUNTY shall maintain all books, documents, papers, accounting 29 records, and other evidence pertaining to the performance of the contract, but not limited to, the costs of 2 reasonable times during the contract period and for three years from the date of final payment under the 3 contract or three years from project closeout, whichever is later.
4 3. COUNTY, Caltrans, the State Auditor General, FHWA or any duly authorized representative of the 5 Federal Government shall have access to any books, records, and documents of ENGINEER that are 6 pertinent to the contract for audits, examinations, excerpts, and transactions, and copies thereof shall be 7 furnished if requested. 8 U. Rebates, Kickbacks, or Other Unlawful Consideration
9 1. ENGINEER warrants that this contract was not obtained or secured through rebates kickbacks or other 10 unlawful consideration, either promised or paid to any COUNTY employee. For breach or violation of this 11 warranty, COUNTY shall have the right in its discretion; to terminate the contract without liabilit...
