Recordkeeping and Retention. The Provider agrees to make, keep and maintain in a systematic and orderly manner, and have readily retrievable, such records as are necessary to fully disclose the type and extent of all Direct Services and Administrative Activities provided to Members, including, but not limited to, the records described in 130 CMR 450.205 and the records described in federal regulations at 42 CFR § 431.107. The Provider further agrees that such records shall be created at the time Direct Services and Administrative Activities are delivered, and that such records shall be retained by the Provider for the period required under 130 CMR § 450.205.
Recordkeeping and Retention. The DISTRICT agrees to keep and maintain, according to XXXX’s record retention policy, adequate, legible, genuine, current, and complete records of services rendered to children and families under the terms of this Agreement and included in the Scope of Services, to make available all such records to MARC or its designated representatives, except to the extent that the disclosure of personally identifiable records is prohibited by law.
Recordkeeping and Retention i. The Subrecipient agrees to maintain all records required by the ESG regulations, including: ▪ Records documenting that ESG activities are eligible; ▪ Records documenting the eligibility of program participants; ▪ Records documenting that each participant received an intake assessment; ▪ Records providing a full description of each activity undertaken; ▪ Records documenting compliance with fair housing and equal opportunity cross-cutting regulations; ▪ Financial records illustrating appropriate accounting principles applied; ▪ Records accounting for staff time and activities relating to ESG allocations and draw requests; AND ▪ Any other records necessary to demonstrate compliance with ESG regulations and project activities
ii. The Subrecipient shall retain all records pertinent to allocations incurred under this Agreement for five (5) years after the termination of all activities funded under this Agreement. Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that involve any of the records, the records must be retained until completion of the actions and resolution of all issues, or the expiration of the five (5) year period, whichever occurs later.
Recordkeeping and Retention. The Borrower agrees to maintain and/or retain the following records (or to cause them to be maintained and/or retained) (collectively, the "Material Records"): The bound transcript of proceedings for the Series 2016B Bond; Documentation evidencing the expenditure and allocation of the Gross Proceeds of the Series 2016B Bond; Documentation evidencing Private Use, if any, and Non-Private Use of the Project; Documentation evidencing all sources of payment or security for the Series 2016B Bond; All calculations of the arbitrage rebate liability and yield reduction payments for the Series 2016B Bond and copies of any Forms 8038-T filed with the IRS; and Documentation pertaining to all Nonpurpose Investments. The Borrower agrees to keep the Material Records in a manner that ensures their complete access to the Internal Revenue Service. This may be accomplished through the maintenance of hard copies or by maintenance of the Material Records in an electronic format if the requirements of Rev. Proc. 97-22 (or any successor thereto) are satisfied. The Borrower agrees to keep the Material Records until the third anniversary of the later of the final redemption date of the Series 2016B Bond or any bonds issued to refund the Series 2016B Bond.
Recordkeeping and Retention. PROVIDER shall maintain all records, books, files and other data as specified in this Agreement and ATR Program Requirements, and in such
Recordkeeping and Retention. PROVIDER shall maintain all records, books, files and other data as specified in this Agreement and ATR Program Requirements, and in such detail as shall properly substantiate claims for payment and compliance with ATR Program Requirements, for a minimum retention period of seven (7) years beginning on the first day after the final payment under the Agreement, or such longer period as is necessary for the resolution of any litigation, claim, negotiation, audit or other inquiry involving this Agreement. PROVIDER shall maintain adequate written policies and procedures for information security, accounting, management, personnel activities, including but not limited to conflict of interest and nepotism policies.
Recordkeeping and Retention a. City shall make and retain proper and complete books of record and account and maintain all fiscal records related to this Agreement and the Project in accordance with all applicable generally accepted accounting principles, generally accepted governmental auditing standards and State standards for audits of municipal corporations, non-profit and for profit organizations as applicable.
b. City shall document the expense of all funds disbursed by TriMet under this Agreement. City shall create and maintain all expense records in accordance with generally accepted accounting principles and in sufficient detail to permit TriMet to verify how the funds were expended.
c. City shall permit TriMet, the Oregon Department of Transportation, the Secretary of State of the State of Oregon, or their authorized representatives, upon reasonable notice, access to all data and records relating to moneys received or disbursed under this Agreement and to inspect the plans and Project financed with moneys under this Agreement including, but not limited to, the financial records, physical premises and Capital Assets used to deliver public transportation services.
d. TriMet, the Oregon Department of Transportation, the Secretary of State, and their duly authorized representatives may make and retain excerpts, copies, and transcriptions of the foregoing data and records. City shall permit authorized representatives of TriMet, the Oregon Department of Transportation, the Secretary of State, or their authorized representative, to perform site reviews of the Project(s), and to inspect all vehicles, real property, facilities and equipment purchased by City as part of the Project.
e. City shall require that any agreement or contract with a subrecipient, subcontractor, or contractor to perform work under this Agreement include provisions that permit TriMet, the Oregon Department of Transportation, the Secretary of State, or their authorized representative, access to data and records held by the subrecipient, subcontractor, or contractor as described in this Section 6(c).
f. City shall retain and keep and require its subrecipients, subcontractors, and contractors to retain and keep accessible all books, documents, papers, and records that are directly related to this Agreement or the Project for a minimum of six (6) years, or such longer period as may be required by other provisions of this Agreement or applicable law, following the expiration date of this Agreement. If there are unr...
Recordkeeping and Retention
