Records Retention and Access Requirements. 4.7.1 Contractor shall agree to the conditions of all applicable County, State and federal regulations, which are incorporated herein by this reference, regarding retention and access requirements relating to all financial and programmatic records, supporting documents, statistical records, and other records of this Agreement. In addition, Contractor shall
4.7.2 Contractor and its Subcontractors shall maintain books, records, documents and other evidence which sufficiently and properly reflects the accuracy of amounts billed to the Counties during the performance of this Agreement and their compliance with applicable laws and regulations, and shall retain all such records for six years after the expiration or termination of this Agreement. Records involving matters in litigation related to this Agreement shall be kept for one year following the termination of litigation, including all appeals if the litigation has not terminated within six years from the date of expiration or termination of this Agreement.
4.7.3 All such records shall be subject at reasonable times and upon prior Notice to examination, inspection, copying, or audit by personnel so authorized by the Counties’ Executive Director and/or County, State and federal officials so authorized by law, rule, regulation or contract, when applicable. During the term of this Agreement, access to these items will be provided within Sacramento County, California. During the six year period after this Agreement term or one year term following litigation, delivery of and access to these items will be at no cost to the Counties. Contractor shall be responsible for any audit exceptions or disallowed costs incurred by Contractor or any of its Subcontractors, subject to Section 22.20 (Force Majeure). Notwithstanding anything to the contrary herein, the Counties shall on its behalf (but without limiting other government agencies) agree to audit Contractor in accordance with the terms of the Agreement no more often than semi-annually.
4.7.4 The records retention and review requirements of this Section 4.7 shall be included by Contractor in any of its subcontracts with Subcontractors. The Counties’ personnel shall be accompanied by Contractor personnel at all times during any examination, inspection, review or audit. Contractor shall make no charges to the Counties for services rendered in connection with an audit requested by the Counties.
4.7.5 As part of the Services, Contractor shall provide, upon the Counties’...
Records Retention and Access Requirements. 4.7.1 Contractor agrees to the conditions of all applicable Department, State and federal regulations, which are incorporated herein by this reference, regarding retention and access requirements relating to all financial and programmatic records, supporting documents, statistical records, and other records pertaining to Services and Deliverables provided pursuant to this Contract. In addition, Contractor agrees to the following terms regarding retention of records and access for the Department, State and federal government officials.
4.7.2 Contractor must maintain records documenting compliance with the performance and financial requirements stated in federal and state law and in this Contract along with incorporated attachments. Records include all written and electronic documents memorializing and reporting on performance and financial accounting and any other documents as required by this Contract, state and federal laws, or other authorities or as otherwise maintained by Contractor. Contractor, upon request, must make these records available in a timely and unrestricted manner to the Department, Montana Legislative Auditor, the federal Departments of Health and Human Services, Education, Energy, and Agriculture and to other authorized federal and state entities, their auditors, investigators and agents. The Department, the federal Department of Health and Human Services, Agriculture, Energy, or Education and other authorized federal and state entities, their auditors, investigators and agents, in accordance with this Contract and applicable legal authorities, may conduct at any time during or after the term of this Contract audits and other investigations to assure the appropriate administration and expenditure of the monies provided to Contractor through this Contract and to assure the appropriate administration and delivery of services delivered through this Contract.
4.7.3 Records must be retained for a period of seven years from the completion date of this Contract. If any litigation, review, claim or audit is started before the expiration of the seven-year period, the records must be retained until all litigation, reviews, claims or audit findings involving the records have been resolved. Contractor must provide the Department and its authorized agents with reasonable access to records Contractor maintains for purposes of this Contract. Contractor must make the records available at all reasonable times at Contractor’s general offices.
4.7.4 Contr...
Records Retention and Access Requirements. 4.7.1 Contractor shall comply with all applicable DSHS, State and federal regulations, which are incorporated herein by this reference, regarding retention and access requirements relating to all financial and programmatic records, supporting documents, statistical records, and other records pertaining to Services and Deliverables provided pursuant to this Contract. In addition, Contractor shall agree to the following terms regarding retention of records and access for DSHS, State and federal government officials.
4.7.2 Contractor and its Subcontractors shall maintain books, records, documents and other evidence which sufficiently and properly reflects the accuracy of work performed by Contractor and its Subcontractors under this Contract and shall retain all such records for six years after the expiration or termination of this Contract. Records involving matters in litigation related to this Contract shall be kept for one year following the termination of litigation, including all appeals if the litigation has not terminated within six years from the date of expiration or termination of this Contract.
4.7.3 At reasonable times, upon prior Notice, and for the purposes of audits and monitoring of Contractor’s performance, all such records shall be subject to examination, inspection, copying, or audit by personnel so authorized by the DSHS Project Manager and/or DSHS, State and federal officials and when authorized by law, rule, regulation or contract. During the term of this Contract, Contractor shall provide electronic copies in formats reasonably requested by DSHS of these records to the extent commercially practicable. However, access to these records will be provided within Xxxxxxxx County, at no
4.7.4 The records retention and review requirements of this Section shall be included by Contractor in any of its subcontracts with Subcontractors. DSHS’s personnel shall be accompanied by Contractor personnel at all times during any examination, inspection, review or audit. Contractor shall make no charges for services rendered in connection with an audit requested by DSHS.
Records Retention and Access Requirements. 6.11.1 Subject to confidentiality privileges provided by law, CONTRACTOR shall agree to the conditions of all applicable federal and State regulations, which are incorporated in this Agreement by this reference, regarding retention and access requirements relating to all financial and programmatic records, supporting documents, statistical records, and other records pertaining to this Agreement. In addition, CONTRACTOR shall comply with all record retention requirements and access to such records for the CONSORTIUM, State, and federal government officials.
6.11.2 CONTRACTOR shall prepare, maintain and preserve all writings, documents, records, and other tangible compilations of data, regardless of the media in which they are maintained, that were prepared or compiled by CONTRACTOR and its Subcontractors in connection with the performance of this Agreement for a minimum of five (5) years from the termination or completion of this Agreement, or until such records and their supporting documentation are released due to closure of a CONSORTIUM, State, or federal audit, whichever is longer.
6.11.3 Records involving matters in litigation related to this Agreement shall be kept for three (3) years following the termination of litigation, including all appeals.
6.11.4 CONTRACTOR shall work with any CONSORTIUM-appointed or retained auditor to provide the information necessary for its independent assessment of CONTRACTOR’s compliance with the Agreement. CONTRACTOR agrees to make internal records, personnel, project control systems and other support information available on a reasonable basis as requested by such auditor on behalf of the CONSORTIUM.
6.11.5 CONTRACTOR agrees that its financial records shall contain itemized records of all costs related to its performance under this Agreement and be available for inspection by the CONSORTIUM within four (4) working days of the request by the CONSORTIUM, County, State, or federal agencies.
Records Retention and Access Requirements. 4.7.1 Contractor shall agree to the conditions of all applicable County,
4.7.2 Contractor and its Subcontractors shall maintain books, records,
4.7.3 All such records shall be subject at reasonable times and upon prior
4.7.4 The records retention and review requirements of this Section shall
4.7.5 Contractor shall provide right of access to its facilities to County, or
4.7.6 As part of the Services, Contractor shall provide, upon County’s
Records Retention and Access Requirements. 7.9.1 Subject to confidentiality privileges provided by law, CONTRACTOR shall agree to the conditions of all applicable Federal and State regulations, which are incorporated herein by this reference, regarding retention and access requirements relating to all financial and programmatic records, supporting documents, statistical records, and other records of this Agreement. In addition, CONTRACTOR shall agree to the following terms regarding retention of records and access for CalACES CONSORTIUM, State and Federal government officials.
7.9.2 CONTRACTOR shall prepare, maintain and preserve all QA Deliverables and all writings, documents, and records prepared or complied by CONTRACTOR and its Subcontractors in connection with the performance of this Agreement for a minimum of five years from the termination or completion of this Agreement, or until such records and their supporting documentation are released due to closure of CalACES CONSORTIUM, State, or federal audit, whichever is longer. These writings include any handwriting, typewriting, printing, photostatic, photographing, and every other hard copy and electronic means of recording, any form of communication or representation including letters, words, pictures, sounds, or symbols, or any combination thereof.
7.9.3 Records involving matters in litigation related to this Agreement shall be kept for one year following the termination of litigation, including all appeals if the litigation has not terminated within five years.
7.9.4 CONTRACTOR shall agree that Federal, State, County and CalACES CONSORTIUM representatives shall have access to and the right to examine, audit, inspect and copy the records, documents, xxxxxxxx and other items described in
7.9.5 CONTRACTOR shall work with any CalACES CONSORTIUM appointed or retained auditor to provide the information necessary for its independent
7.9.6 CONTRACTOR agrees that its financial records shall contain itemized records of all costs and be available for inspection by CalACES CONSORTIUM within three working days of the request by CalACES CONSORTIUM, County, State, or Federal agencies.
Records Retention and Access Requirements. Section 9 Software, Section 9.1.7 Licenses – State and Federal Governments, Section 9.2 License Grant from HCA to Contractor, Section 10 HCA Ownership, Section 12.1 Legal and Regulatory Compliance, Section 12.4 Date Warranty, Section 12.5 No Surreptitious Code, Section 12.9 OSHA/WISHA, Section 12.13 Intellectual Property Rights, Section 13 Dispute Resolution, Section 15 Additional Rights and Remedies, Section 16 Insurance, Section 17 Confidential Information and Proprietary Information, Section 18 Indemnifications, Section 19 Damages Limitations, Section 20 Termination, Section 21 General Conditions, and Exhibit B Data Share and Business Associate Agreement.
