Vendor Records Sample Clauses

Vendor Records. Vendor shall maintain complete and accurate records of and supporting documentation related to the Services, including for all Charges (“Contract Records”). Vendor shall maintain such Contract Records in accordance with generally accepted accounting principles for the applicable jurisdiction applied on a consistent basis and in accordance with Exhibit 12. Any Material Change resulting from additions or modifications to Exhibit 12 shall be addressed through the Change Control Process.
Sample 1
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Vendor Records. Any and all records developed, created and maintained by VENDOR, pursuant to its operation and management of the Facility shall comply with all applicable standards and statutes, including but not limited to resident a) Individual resident records which include, but are not limited to, personal data, personal inventory receipts, disciplinary action reports, incident reports, intake and release information, and progress information generated by VENDOR personnel, and health/medical records, waiver/confidentiality release forms and any other records VENDOR shall be required by the DEPARTMENT to keep. b) Monthly statistical reports of incidents, resident disciplinary actions, resident program participation, intakes and releases, resident grievances, meals, menus, medical attention, recreational activity (number of hours), skills development and training participation, work release participation, off-site CSR hours and sites, etc. VENDOR personnel will use VENDOR computer equipment to maintain and compile data for the aforementioned reports. All reports shall be compatible with DEPARTMENT tracking and data collection software and procedures. c) VENDOR shall make all record entries in a timely manner. All resident information maintained by VENDOR shall be considered confidential and subject to release or disclosure only (I) as required by law, (ii) in compliance with the order of any court having jurisdiction, (iii) in defense of any proceeding to which VENDOR or its employees or agents are a party with permission of the DEPARTMENT, (iv) to the DEPARTMENT for its review and/or reproduction, or (v) to physicians or other health care providers for use in treatment. d) VENDOR shall maintain records related to the operation of the Facility. These Facility records shall all be available for review and/or reproduction by DEPARTMENT and/or TDCJ-CJAD. Said records shall be the property of VENDOR, and shall continue to be the property of VENDOR. e) The VENDOR in coordination with the DEPARTMENT, develop procedures to share all resident incident reports with the DEPARTMENT Facility Director or Designee and Senior Community Supervision Officer or other DEPARTMENT designee. The VENDOR shall adhere to the following requirements regarding the DEPARTMENT's program information and records of any resident: f) VENDOR's staff shall have custody of or access to records on a need to know basis only after receiving approval from DEPARTMENT treatment staff person or DEPARTMENT supervi...
Sample 1
Vendor Records. Upon delivery, Vendor’s representative shall present an order-receipt for food and/or supplies delivered to the City. Such receipts shall show the following details: 1. Date of delivery 2. Name of Site receiving delivery 3. Address of Site receiving delivery 4. Quantity delivered, with congregate and home delivered listed separately 5. Signature of authorized person receiving delivery (which should be entered by the receiver at the Site upon delivery) 6. Time of delivery 7. Signature of driver 8. An itemized list of all supplies delivered The signed order receipts will be submitted with the Vendor’s monthly billing to the City. Shortages or omissions will be noted by the Site Staff on the order receipts. The Vendor shall submit invoices at least monthly to the City. The invoices shall indicate the total number of meals delivered and accepted during the period being billed with a backup listing of the Sites, total meals and total days on which deliveries were made during the billing period. All invoices shall show a summary of service as follows: a). The daily number of meals ordered and delivered, as well as the total number of meals and the total cost for the period. A second copy of the invoice should be retained by the Vendor. b). Total credits or debits due should be billed from the total xxxx. c). If commodities are used, total credits or debits should be deducted from the total xxxx from each invoice. The Vendor shall maintain the following records for the sponsor: a) Production records, including quantities and amounts of food used in preparation of each meal and food component of menus; b) Standardized recipes and yield from recipes; c) Processed product nutritional analysis; d) Dates of preparation of meals; e) Number of meals and locations where meals were delivered; f) Signed delivery slips; g) Nutritional content of individual food items and meals as delivered; and h) Food and bid specifications
Sample 1
Vendor Records. The signed order receipts will be submitted with the Vendor’s monthly billing to the City. Shortages or omissions will be noted by the Site Staff on the order receipts. The Vendor shall submit invoices at least monthly to the City. The invoices shall indicate the total number of meals delivered and accepted during the period being billed with a backup listing of the Sites, total meals and total days on which deliveries were made during the billing period. All invoices shall show a summary of service as follows: a). The daily number of meals ordered and delivered, as well as the total number of meals and the total cost for the period. A second copy of the invoice should be retained by the Vendor. b). Total credits or debits due should be billed from the total bill. c). If commodities are used, total credits or debits should be deducted from the total bill from each invoice. The Vendor shall maintain the following records for the sponsor: a) Production records, including quantities and amounts of food used in preparation of each meal and food component of menus; b) Standardized recipes and yield from recipes; c) Processed product nutritional analysis; d) Dates of preparation of meals; e) Number of meals and locations where meals were delivered; f) Signed delivery slips; g) Nutritional content of individual food items and meals as delivered; and h) Food and bid specifications
Sample 1

Related to Vendor Records

  • Contractor Records The Contractor shall make, keep, maintain, and, upon request, provide to the UCRC or its agents or designees a complete file of all materials or records required in Exhibit A, Verification Plan. This provision survives termination of this SCIA until completion of the Pilot Program.

  • Your records You agree to keep adequate records in accordance with Applicable Regulations to demonstrate the nature of orders submitted and the time at which such orders are submitted.

  • Personnel Records Section 1. Each Agency shall maintain one (1) official personnel file for each employee, located at the primary Human Resources office for the Agency. For purposes of this Article, “Agency” shall include health-related licensing boards and institutions that maintain the official personnel files for their employees. Where the personnel records are maintained on microfiche/microfilm, the personnel file will include both microfiche/microfilm and any material not yet copied. Upon reasonable notice, an employee may inspect the records, excluding any confidential reports from previous employers, in his/her official Agency personnel file or supervisory working file; provided that, if the official personnel file or supervisory working file is kept at a separate facility, the employee shall, at the Agency’s discretion, either be allowed to go where the file is kept or the file will be brought to the employee for review within five (5) days of his/her request. With the employee’s written authorization, his/her Union Xxxxxxx may inspect the employee’s official personnel file, and supervisory working file, consistent with the time requirements provided herein. If the supervisory working file cannot be made available due to the absence of a supervisor, extensions of up to ten (10) days will be granted. No grievance material shall be kept in an employee’s official personnel file. Section 2. No information reflecting critically upon an employee except notices of discharge shall be placed in the employee’s official personnel file that does not bear the signature of the employee. The employee shall be required to sign material to be placed in his/her official personnel file provided the following disclaimer is attached: “Employee’s signature confirms only that the supervisor has discussed and given a copy of the material to the employee. The employee’s signature does not indicate agreement or disagreement with the contents of this material.” If an employee is not available within five (5) working days or refuses to sign the material, the Agency may place the material in the file, provided a statement has been signed by two (2) management representatives and a copy of the document was mailed certified to the employee at his/her address of record or hand delivered to the employee. Section 3. Employees shall be entitled to prepare and provide copies of any written explanation(s) or opinion(s) regarding any critical material placed in his/her official personnel file or supervisory working file. The employee’s explanation or opinion shall be attached to the critical material and shall be included as part of the employee’s official personnel record or supervisory working file so long as the critical materials remain in the file. Where the personnel records are maintained on microfiche/microfilm, the explanation or opinion will be placed next to or in closest possible proximity to the critical material. Section 4. An employee may include in his/her official personnel file a reasonable amount of relevant material such as letters of commendation, licenses, certificates, college course credits, and other material which relates creditably on the employee. This material shall be retained for a minimum of three (3) years except that licenses, certificates, or college credit information may be retained so long as they remain valid and relevant to the employee’s work. Section 5. Material reflecting caution, consultation, warning, admonishment, and reprimand shall be retained for a maximum of three (3) years. Such material will, at the employee’s request, be removed after twenty-four (24) months, provided there has been no recurrence of the problem or a related problem in that time. Earlier removal will be permitted when requested by an employee and if approved by the Appointing Authority. Material relating to disciplinary action recommended, but not taken, or disciplinary action which has been overturned and ordered removed from the official personnel file(s) on final appeal, shall be removed. Incorrect material will be removed, upon request, from an employee’s personnel file. (See Article 85--Position Descriptions and Performance Evaluation.) Section 6. Upon written request by the employee, the Agency will make a good faith effort to return material removed from the official personnel file to the employee. A copy of the request will be maintained in the official personnel file.

  • Contractor’s Records The Contractor shall keep true and accurate accounts, records, books and data which shall correctly reflect the business transacted by the Contractor in accordance with generally accepted accounting principles. These records shall be stored in Orange County for a period of three (3) years after final payment is received from the County. Storage of records in another county will require written approval from the County of Orange assigned Deputy Purchasing Agent.

  • Computer Records World Omni and the Depositor will cause their accounting and computer records to be marked to indicate the sale and assignment of the Receivables from World Omni to the Depositor and from the Depositor to the Trust.

  • Training Records A. Employees may request a copy of their training record. The Employer will provide either a hard copy or electronic access to their training record. If an employee provides documentation to the Employer of work-related training it will be recorded in the training record or the employee personnel file. B. At the time of permanent layoff employees will be provided an opportunity to submit documentation of successfully completed training to be considered.

  • How to Update Your Records You agree to promptly update your registration records if your e-mail address or other information changes. You may update your records, such as your e-mail address, by using the Profile page.

  • Time Records The employer will keep a record for a continuous period of seven (7) years from which can be readily ascertained the following:

  • Client Records 25.2.1 CONTRACTOR shall prepare and maintain accurate and 26 complete records of clients served and dates and type of services provided 27 under the terms of this Agreement in a form acceptable to ADMINISTRATOR.

  • Records The Administrator shall maintain appropriate books of account and records relating to services performed hereunder, which books of account and records shall be accessible for inspection upon reasonable written request by the Issuer, the Seller and the Indenture Trustee at any time during normal business hours.

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