AUDITING AND ASSURANCE. 8.1. Upon request from the Authority the Grant Recipient will provide the Authority with independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement the Grant Recipient will provide a statement showing that the Grant has been certified by an independent and appropriately qualified auditor. Accompanied by the Grant Recipient’s annual audited accounts.
8.2. The Authority may, at any time during and up to five (5) years after the end of the Grant Funding Agreement, conduct additional audits or ascertain additional information where the Authority considers it necessary. The Grant Recipient agrees to grant the Authority or its Representatives access, as required, to all Funded Activities sites and relevant records. The Grant Recipient will ensure that necessary information and access rights are explicitly included within all arrangements with sub-contractors.
8.3. If the Authority requires further information, explanations and documents, in order for the Authority to establish that the Grant has been used properly in accordance with the Grant Funding Agreement, the Grant Recipient will, within five (5) Working Days of a request by the Authority, provide the Authority, free of charge, with the requested information.
8.4. The Grant Recipient shall:
8.4.1. if applicable nominate an independent auditor to verify the final statement of expenditure and income submitted to the Authority;
8.4.2. identify separately the value and purpose of the Grant Funding in its audited accounts and its annual report; and
8.4.3. maintain a record of internal financial controls and procedures and provide the Authority with a copy if requested.
8.5. The Grant Recipient shall retain all invoices, receipts, accounting records and any other documentation (including but not limited to, correspondence) relating to the Eligible Expenditure; income generated by the Funded Activities during the Funding Period for a period of seven (7) years from the date on which the Funding Period ends.
8.6. The Grant Recipient shall take before and after photographs of each planting area, retain them for a period of seven (7) years and make them available to the Authority upon written request, to be provided by the Grant Recipient within five (5) working days of such request.
8.7. The Grant Recipient shall ensure that all its sub-contractors retain each record, item of data and document relating to the Funded Activities for a period of seven (7) years...
AUDITING AND ASSURANCE. 8.1. DWP may request, and the Grant Recipient will provide, independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement, the Grant Recipient will provide, if reasonably requested by DWP (including where DWP suspects that the Grant has been misused), a report from an independent and appropriately qualified auditor certifying whether the Grant paid to the Grant Recipient was applied in accordance with this Grant Agreement.
8.2. DWP may, at any time during and up to six years after the end of this Grant Agreement, conduct audits and reviews of the delivery and performance of the Funded Activities and / or request additional information related to the Funded Activities or the performance of this Grant Agreement where DWP considers it necessary. The Grant Recipient grants, and will procure that each Employer grants, DWP and its Representatives full access, as required, to all Funded Activities’ sites, accounts and relevant records. DWP may take copies of such accounts and records.
8.3. If DWP reasonably requires further information, explanations and documents in order for DWP to establish that the Grant has been used properly in accordance with this Grant Agreement, the Grant Recipient will, within 5 Working Days of a request by DWP, provide DWP free of charge, with the requested information, explanations and documents.
8.4. The Grant Recipient shall keep, and procure that each Employer keeps, accurate and up-to- date accounts and records of the receipt and expenditure of the Grant monies received by it. The Grant Recipient shall retain, and procure that each Employer retains, all invoices, receipts, accounting records and any other documentation (including correspondence) relating to the Eligible Expenditure during the Funding Period and for a period of six years from the date on which the Funding Period ends.
8.5. Where the Grant Recipient is a company registered at Companies House, the Grant Recipient must file its annual return and accounts by the dates specified by Companies House.
AUDITING AND ASSURANCE. 8.1 The Grant Recipient will provide the TSA with assurance that the Grant has been used for delivery of the Funded Activities as follows:
8.1.1 The Grant Recipient will provide the TSA with assurance that any Grant in excess of forty thousand pounds sterling (£40,000) has been used for delivery of the Funded Activities as follows:
(a) Grant Recipients (excluding local authorities and Maintained Schools) in receipt of Grants in excess of forty thousand pounds sterling (£40,000) will be required to provide independent assurance through the completion of Annex 9 (Annual Certification of Expenditure) which is to be signed by a reporting accountant who is independent to the Grant Recipient. This is to be submitted within twenty eight (28) days of the end of the Project and alongside the Final Report or by exception at the annual audit if agreed and approved by the TSA.
(b) Local authorities or Maintained Schools in receipt of Grants in excess of forty thousand pounds sterling (£40,000) will be required to prepare and submit a Certification of Grant Usage (Annex 10 (Certification of Grant Usage)) which is to be submitted within twenty eight (28) days of the end of the Project and alongside the Final Report or by exception at the annual audit if agreed and approved by the TSA.
8.1.2 For Grants below forty thousand pounds sterling (£40,000) the Grant Recipient will submit a Declaration that the Grant has been dispersed in accordance with the Grant Funding Agreement. This Declaration forms part of Grant Recipient's Final Report.
8.1.3 All Grant Recipients irrespective of the Grant amount will be subject to compliance and audit checks as set out in paragraphs 8.2 and 8.3.
8.2 Grant Recipients may be selected for assurance check audits by the TSA to assess their compliance with the Turing Scheme and this Grant Funding Agreement. The Grant Recipient must give the TSA full access to all information relating to the Turing Scheme either via electronic means or during on-site visits.
8.3 Grant Recipients will be selected for assurance audit both randomly and as targeted audits. There are three (3) types of audit that may be undertaken:
8.3.1 Desk check audits are undertaken remotely on the Grant Recipient's Funded Activities.
8.3.2 On-the-spot-check during audits are an on-site visit by the TSA's compliance team to a Grant Recipient during the live Funded Period of activity. This audit is a review of the Funded Activities and the Grant Recipient, reviewing original recor...
AUDITING AND ASSURANCE. Within six months of the end of each Financial Year the Grant Recipient will provide, if requested, the Authority with independent assurance that the Grant has been used for delivery of the Funded Activities. To satisfy this requirement the Grant Recipient will provide, at the Authority's discretion:
AUDITING AND ASSURANCE. 8.1. The Grantee will provide the Department with independent assurance that the Grant has been spent in accordance with the terms of the Grant Funding Agreement. The form of assurance the Grantee must provide to satisfy this requirement depends on the value of the Grant, as follows:
8.1.1. if the Maximum Sum is £600,000 or more, the Grantee will provide:
(i) within 6 months of the end of each Financial Year except for the last year of the Funding Period, a Statement of Xxxxx Xxxxx in the form prescribed by Schedule 2 showing that the Grant has been certified by an independent and appropriately qualified auditor or an independent assessor. An independent assessor nominated by the Grant Recipient must have the relevant skills to complete the task and declare that they are not directly involved in the Grantee’s decision making, and not personally close to anyone who is; and
(ii) within 6 months of the end of the Funding Period, a Statement of Grant Usage in the form prescribed by Schedule 2 showing that the Grant has been certified by an independent and appropriately qualified auditor, accompanied by the Grantee’s annual audited accounts covering the Funding Period ;
8.1.2. if the Maximum Sum is between £100,000 and £599,999, the Grantee will, within 6 months of the end of the Funding Period, provide a Statement of Grant Usage in the form prescribed by Schedule 2 showing that the Grant has been certified by an independent and appropriately qualified auditor , accompanied by the Grantee’s annual audited accounts covering the Funding Period ;
8.1.3. if the Maximum Sum is between £50,000 and £99,999, the Grantee will, within 6 months of the end of the Funding Period, provide a Statement of Grant Usage in the form prescribed by Schedule 2 showing that the Grant has been certified by an independent and appropriately qualified auditor or an independent assessor. An independent assessor nominated by the Grantee must have the relevant skills to complete the task and declare that they are not directly involved in the Grantee’s decision making, and not personally close to anyone who is; or
8.1.4. if the Maximum Sum is less than £50,000, no Statement of Grant Usage is required, however the Grantee must ensure the Grant is spent in accordance with the terms of the Grant Funding Agreement and that it is able to demonstrate compliance with this Grant Funding Agreement.
8.2. The Department may, at any time during and up to seven years after the end of the Grant Funding Agr...
AUDITING AND ASSURANCE pg. 13
8.1. The Gateway and/or DWP may request, and the Employer will provide, independent assurance that the Funding has been used for delivery of the Funded Activities. To satisfy this requirement, the Employer will provide a report from an independent and appropriately qualified auditor certifying whether the Funding paid to the Employer was applied in accordance with this Kickstart Employer Agreement.
8.2. The Gateway and/or DWP may, at any time during and up to seven years after the end of this Kickstart Employer Agreement, conduct audits and reviews of the delivery and performance of the Funded Activities and / or request additional information related to the Funded Activities or the performance of this Kickstart Employer Agreement where the Gateway or DWP considers it necessary. The Employer grants the Gateway and its Representatives, and DWP and its representatives, full access, as required, to all Funded Activities’ sites, accounts and relevant records. Copies of such accounts and records may be taken.
8.3. If the Gateway or DWP reasonably requires further information, explanations and documents to establish that the Funding has been used properly in accordance with this Kickstart Employer Agreement, the Employer will, within 5 Working Days of a request, provide the requested information, explanations and documents.
8.4. The Employer shall keep accurate and up-to-date accounts and records of the receipt and expenditure of the Funding received by it. The Employer shall retain all invoices, receipts, accounting records and any other documentation (including correspondence) relating to the Eligible Expenditure and income generated by the Funded Activities during the Funding Period and for a period of seven years from the date on which the Funding Period ends.
AUDITING AND ASSURANCE. The Grant Administrator is specifically tasked with auditing and assurance on behalf of the Authority and any references to “Authority” in this section 8 should be read as “the Authority acting through the Grant Administrator”.
AUDITING AND ASSURANCE. 7.1 The Met Office will take the necessary steps throughout the implementation of this Agreement to assess the internal controls and systems (including the Beneficiary's adherence to safeguarding standards) to determine:
7.1.1 the reliability, integrity and efficiency of the Beneficiary and their controls, systems and processes including compliance with applicable legislation, regulations, rules, policies and procedures;
7.1.2 whether the Beneficiary can successfully deliver the relevant outputs based on its processes and past experience, and whether it has sufficient staff capacity and capacity available;
7.1.3 the Beneficiary's ability to correctly manage and account for aid moneys and assets as well as its financial health; and
7.1.4 where appropriate, whether the Beneficiary has sufficient capacity to properly monitor and control any sub-grantee or sub-contractor.
7.2 The Met Office will share its assessment of the above with FCDO upon request.
7.3 If required, the Met Office shall organise, and pay for an independent audit of the use of the Grant by a nationally registered or certified auditor agreed in advance by the Met Office.
7.4 The Beneficiary shall retain all financial records and any substantiating documentation including but not limited to bills, invoices, cancelled checks, receipts, personnel time reports, and any other records pertinent to this Agreement for six years after the submission of any reports required under this Agreement.
7.5 For the duration of this Agreement, the Met Office or its agents, during normal working hours, shall have full and free access to inspect, audit and make extracts from such books and records, provided that reasonable advance notice is given to Beneficiary.
7.6 Any audit conducted under this Agreement shall be requested within six years of the termination of this Agreement. Following a request to audit, documentation must not be destroyed until further notice. The Met Office may instruct an audit agency and/or technical evaluators to conduct spot checks on financial records and will notify the Beneficiary in advance.
AUDITING AND ASSURANCE. 8.1. Within six months of the end of each Financial Year the Recipient will provide the GMCA with written confirmation from the Recipient’s Section 151 Local Government Act 1972 Officer that the Tameside GM UKSPF C&P 2022-25 Grant has been used for delivery of the Tameside GM UKSPF C&P 2022-25 Programme and the Funded Activities and the Tameside GM UKSPF C&P 2022-25 Administration Fee has been used for the Administration of the Tameside GM UKSPF C&P 2022-25 Programme.
8.2. The GMCA and DLUHC may, at any time during and up to 6 years after the end of the Grant Funding Agreement, conduct additional audits or ascertain additional information where the GMCA and DLUHC considers it necessary. The Recipient agrees to grant the GMCA and DLUHC or their Representatives access, as required, to the Tameside GM UKSPF C&P 2022-25 Programme and the Funded Activities sites and relevant records. The Recipient will ensure that necessary information and access rights are explicitly included within all arrangements with sub-contractors.
8.3. If the GMCA or DLUHC requires further information, explanations and documents, in order for the GMCA or DLUHC to establish that the Tameside GM UKSPF C&P 2022- 25 Grant and the Tameside GM UKSPF C&P 2022-25 Administration Fee have been used properly in accordance with the Grant Funding Agreement, the Recipient will, within 5 Working Days of a request by the GMCA or DLUHC, provide the GMCA or DLUHC, free of charge, with the requested information.
8.4. The Recipient shall:
8.4.1. provide written confirmation from the Recipient’s Section 151 Local Government Act 1972 Officer to verify the final statement of expenditure and income submitted to the GMCA; and
8.4.2. maintain a record of internal financial controls and procedures and provide the GMCA and DLUHC with a copy if requested.
8.5. The Recipient shall retain all invoices, receipts, accounting records and any other documentation (including but not limited to, correspondence) relating to the Tameside GM UKSPF C&P 2022-25 Programme Eligible Expenditure during the relevant Funding Period for a period of 6 years from the date on which the relevant Funding Period ends.
8.6. The Recipient shall ensure that all its sub-contractors retain each record, item of data and document relating to the Tameside GM UKSPF C&P 2022-25 Programme and the Funded Activities for a period of 6 years from the date on which the relevant Funding Period ends.
8.7. The Recipient will promptly provide revised forecasts ...
AUDITING AND ASSURANCE. FINANCIAL MANAGEMENT AND PREVENTION OF BRIBERY, CORRUPTION, FRAUD AND OTHER IRREGULARITY ............................................................................
