Meeting Structure. The meeting structure is outlined below to ensure consistency in the process for each store: Meetings shall be held in every store on the second Tuesday or Wednesday of every month. Shop Stewards and Store Management will be scheduled to attend the meetings. Schedule members from various departments to attend meetings on a rotating basis to increase exposure of the process to all people in the store. Guests/Observers who volunteer to attend will be scheduled whenever possible to encourage employee participation. Union Representatives/LR Specialists are invited to attend the meetings. Responsibility for chairing meetings is to alternate each meeting between the Union and Management (all participants will be encouraged to take a turn as the chair). Follow up and follow through on commitments in a timely and respectful manner. Meeting minutes are to be taken, agreed to and signed off by a Shop Xxxxxxx and Management and then submitted to UFCW 1518 and OFG Head Office by the end of the following business day. **Please note, all members are encouraged to raise ideas, issues and concerns as they occur rather than wait for the meeting, so that matters can be addressed by both parties in a timely manner. ** Communication Meeting minutes are to be posted on the Union Board and Store Communications Board for all employees to read. The participants of the committee are to develop a timeline of completion for any action items that arise out of the meeting. Discussion on topics from the meeting should be followed up on in between meeting dates to ensure there is communication and follow up between the parties. Throughout the process participants are to hold each other accountable to the Shared Values and Goals by communicating concerns in this process Roll-Out A representative from both OFG and UFCW 1518 will be responsible for providing support and guidance in the roll-out of this process. This will include an initial orientation to the meeting structure, and this team will continue to be a resource to any store that requires assistance (i.e. 6 months -12 months). These representatives will review the monthly meeting minutes and follow up with specific stores if there are any questions or concerns that need to be addressed. After the initial roll-out of the Growing Our Future Meetings, further meetings will be held with Shop Stewards and Management to discuss the importance of all participants to sign off on the Values and Goals at store level.
Meeting Structure. 7.1 The Secretary of State (or another Minister from the DfT) shall meet with the WMRE Board Chair and Vice Chairs on an annual basis to discuss progress in achieving the Objectives, the Purpose and the General Provisions.
Meeting Structure. The group will be seated so all members can see each other. Seating will not be done by teams.
Meeting Structure. The group will be seated so all members can see each other. Seating will not be by teams. Meeting times will include both day session and afternoon/evening sessions. Meeting dates and times will be set for 3 meetings. Tentative completion date is prior to opening of school. The facilitator will announce a break upon request or at his or her discretion.
Meeting Structure. 20. The Pooling Donors and HMG/N will conduct semi-annual meetings (December and April).
Meeting Structure. Prior to the meeting During the meeting After the meeting How should the group prepare? How should the meeting be structured? How can you develop as a group? For example: • Submit questions for discussion. • Distribute an agenda prior to the meeting. For example: • Elect a chair, minutes taker, etc. • Approve the agenda. For example: • New division of roles. • Identify evaluation questions to improve collaboration. Consider how, as a group, you can ensure that the opinions of every member are taken into account. In order to guarantee that everyone’s opinions are expressed during the meeting, we will: If someone arrives late or fails to attend, we will deal with the matter as follows: Some people find it frustrating when others fail to arrive on time. Discuss within your group how you intend to deal with late arrivals and non-attendance. If someone fails to prepare for the meeting as agreed, we will deal with the matter as follows: Decide within your group on procedures for dealing with anyone who has failed to prepare for the meeting as agreed. If someone fails to contribute to the meeting, we will deal with the matter as follows: Discuss within your group how you intend to deal with a situation in which someone fails to contribute to discussions.
Meeting Structure. The Pooling Donors and HMG/N will conduct semi-annual meetings (December and April). The meeting in December will serve as a consultative meeting for the Signatories to discuss overall progress for the previous fiscal year based on reports as mentioned in paragraph IX as well as section 24 (a) below, and the findings of a technical review mission. The Pooling Donors will make an initial indication of funding to be provided for the following fiscal year. The meeting in April will serve as the annual review meeting that will include the wider group of donors to the sector for joint review of the ASIP and the AWPB for the next fiscal year, the audit report of the previous fiscal year, and the findings of a technical review mission. The Pooling Donors, MOF, Financial Comptroller General’s Office ("FCGO") and XXXX will be represented at the meetings. XXXX in cooperation with the Pooling Donors will be responsible for the agenda. XXXX will call and chair the meetings. The outcome of the meetings will be presented in an Aide Memoire. The Aide Memoire will be drafted jointly by the Signatories. The discussions and decisions in the semi-annual meetings will be based on, inter alia, the following documents, which will be submitted to the Pooling Donors in accordance with the deadlines set forth in paragraph IX and XI below but no later than two weeks ahead of the meeting: December meeting: preliminary annual financial statement (ref. section 50 (a)), annual performance report (ref. section 52 (a)), financial monitoring report for the first fiscal trimester (four monthly) and a consolidated flash report of the previous fiscal year (ref. section 52 (c)); and April meeting: the annual audit report of the EFA Programme as certified by the Office of the Auditor General of Nepal ("OAG/N"), the ASIP and AWPB, the financial report for the second fiscal trimester and a report from the technical review mission.
Meeting Structure. 4.1 The negotiating and consultation structure will consist of a quarterly Corporate TU Liaison Committee meeting and quarterly Directorate Trade Union Liaison Committee meetings. Where appropriate, the Royal Borough may also establish a subsidiary Committee with each of the recognised unions for negotiation and/or consultation on matters deemed pertinent only to the members of that particular union.
Meeting Structure. APAC will meet monthly unless a majority of members vote to cancel any meeting. To ensure strong participation of Alliance staff in the monthly meetings, a minimum of eight per year will be scheduled at the Alliance corporate offices. Other meeting locations will be determined by APAC membership. Meetings will require in-person attendance of members, unless the APAC Co-Chairs deem teleconferencing appropriate. APAC Co-Chairs will set the meeting agenda and facilitate the meeting. Agendas will reflect input from local PAC and Alliance, including informative and solution-focused topics and local PAC updates. Alliance will provide administrative staff to take minutes. Meeting minutes will be emailed to the membership within five business days by the APAC Co-Chairs. Members will “reply all” with their approval or amendments. Within 10 business days of the APAC meeting, approved minutes will be posted to the Alliance website. APAC meetings will comprise only the Co-Chairs, provider representative members, and Alliance staff and invitees approved by the Co-Chairs. A full meeting will comprise all of the 20 representative members and the Alliance Chair. A quorum will constitute the Alliance Chair and at least 14 representative members.
Meeting Structure. The group will be seated so all members can see each other.
