Meeting Structure Clause Samples
Meeting Structure. The meeting structure is outlined below to ensure consistency in the process for each store: Meetings shall be held in every store on the second Tuesday or Wednesday of every month. Shop Stewards and Store Management will be scheduled to attend the meetings. Schedule members from various departments to attend meetings on a rotating basis to increase exposure of the process to all people in the store. Guests/Observers who volunteer to attend will be scheduled whenever possible to encourage employee participation. Union Representatives/LR Specialists are invited to attend the meetings. Responsibility for chairing meetings is to alternate each meeting between the Union and Management (all participants will be encouraged to take a turn as the chair). Follow up and follow through on commitments in a timely and respectful manner. Meeting minutes are to be taken, agreed to and signed off by a Shop ▇▇▇▇▇▇▇ and Management and then submitted to UFCW 1518 and OFG Head Office by the end of the following business day. **Please note, all members are encouraged to raise ideas, issues and concerns as they occur rather than wait for the meeting, so that matters can be addressed by both parties in a timely manner. ** Meeting minutes are to be posted on the Union Board and Store Communications Board for all employees to read. The participants of the committee are to develop a timeline of completion for any action items that arise out of the meeting. Discussion on topics from the meeting should be followed up on in between meeting dates to ensure there is communication and follow up between the parties. Throughout the process participants are to hold each other accountable to the Shared Values and Goals by communicating concerns in this process A representative from both OFG and UFCW 1518 will be responsible for providing support and guidance in the roll-out of this process. This will include an initial orientation to the meeting structure, and this team will continue to be a resource to any store that requires assistance (i.e. 6 months -12 months). These representatives will review the monthly meeting minutes and follow up with specific stores if there are any questions or concerns that need to be addressed. After the initial roll-out of the Growing Our Future Meetings, further meetings will be held with Shop Stewards and Management to discuss the importance of all participants to sign off on the Values and Goals at store level.
Meeting Structure. The group will be seated so all members can see each other. Seating will not be by teams. Meeting times will include both day session and afternoon/evening sessions. Meeting dates and times will be set for 3 meetings. Tentative completion date is prior to opening of school. The facilitator will announce a break upon request or at his or her discretion.
Meeting Structure. The group will be seated so all members can see each other. Seating will not be done by teams.
Meeting Structure. 7.1 The Secretary of State (or another Minister from the DfT) shall meet with the WMRE Board Chair and Vice Chairs on an annual basis to discuss progress in achieving the Objectives, the Purpose and the General Provisions.
7.2 Quarterly meetings shall take place between senior representatives of WMRE and senior representatives of the Secretary of State (Joint Board). The meetings shall be chaired by the Markets Director, North and shall include at least the Market Lead, Senior Commercial Manager, Commercial Manager and representatives from the Programme Director's team in Rail Infrastructure from the DfT and Executive Director WMRE and Lead on WMRBU Management. The meetings shall cover at least the current performance of the 2021 WM National Rail Contract and a forward look to strategically important matters over the forthcoming 12 months and shall be responsible for the matters set out in Schedule 2.
7.3 An annual meeting shall take place between the DfT’s Managing Director Passenger Services and the Chair and Vice Chairs of WMRE to discuss matters relating to the performance of this Agreement, the further development of the relationship between the Parties and any other relevant rail matters relating to the WMRE area.
7.4 A meeting of the Management Team shall take place every four weeks. Items to be discussed at those meetings shall be agreed by the Management Team.
Meeting Structure. The group will be seated so all members can see each other.
Meeting Structure. 20. The Pooling Donors and HMG/N will conduct semi-annual meetings (December and April).
21. The meeting in December will serve as a consultative meeting for the Signatories to discuss overall progress for the previous fiscal year based on reports as mentioned in paragraph IX as well as section 24 (a) below, and the findings of a technical review mission. The Pooling Donors will make an initial indication of funding to be provided for the following fiscal year.
22. The meeting in April will serve as the annual review meeting that will include the wider group of donors to the sector for joint review of the ASIP and the AWPB for the next fiscal year, the audit report of the previous fiscal year, and the findings of a technical review mission.
23. The Pooling Donors, MOF, Financial Comptroller General’s Office ("FCGO") and ▇▇▇▇ will be represented at the meetings. ▇▇▇▇ in cooperation with the Pooling Donors will be responsible for the agenda. ▇▇▇▇ will call and chair the meetings. The outcome of the meetings will be presented in an Aide Memoire. The Aide Memoire will be drafted jointly by the Signatories.
24. The discussions and decisions in the semi-annual meetings will be based on, inter alia, the following documents, which will be submitted to the Pooling Donors in accordance with the deadlines set forth in paragraph IX and XI below but no later than two weeks ahead of the meeting:
a. December meeting: preliminary annual financial statement (ref. section 50 (a)), annual performance report (ref. section 52 (a)), financial monitoring report for the first fiscal trimester (four monthly) and a consolidated flash report of the previous fiscal year (ref. section 52 (c)); and
b. April meeting: the annual audit report of the EFA Programme as certified by the Office of the Auditor General of Nepal ("OAG/N"), the ASIP and AWPB, the financial report for the second fiscal trimester and a report from the technical review mission.
Meeting Structure. Two meetings each week with support from both Motorola and Amedia project members. Scope of one meeting is for technical / development collaboration. Scope of second meeting is for project planning collaboration and project tracking.
Meeting Structure. (a) NZNO, NZAA and PSA will make every endeavour to provide Whakarongorau Aotearoa with a minimum of 14 days’ notice of a meeting. Notwithstanding a lesser notice period may be mutually agreed
(b) All meetings must be organised centrally via the designated person within the Corporate Service team.
(c) Whakarongorau Aotearoa will work with NZNO/PSA/NZAA where timings may have a detrimental impact on operations to identify other possible suitable times.
(d) ▇▇▇▇▇▇▇▇▇▇▇▇▇ Aotearoa will coordinate room bookings, teleconference services and communications to facilitate these meetings.
(e) NZNO/PSA/NZAA will provide to Whakarongorau Aotearoa the confirmed meeting details
(f) NZNO/PSA/NZAA members will notify their team manager at Whakarongorau Aotearoa no less than 5 days before a meeting they intend to attend, this is to ensure ▇▇▇▇▇▇▇▇▇▇▇▇▇ Aotearoa can provide the required cover to the operation.
(g) NZNO/PSA/NZAA will make it clear to their members that there is no issue in disclosing information as per (f) above and that this is to facilitate suitable rosters.
(h) Where a significant number of NZNO/PSA/NZAA members notify ▇▇▇▇▇▇▇▇▇▇▇▇▇ Aotearoa that they are attending the same meeting that cannot be appropriately covered by ▇▇▇▇▇▇▇▇▇▇▇▇▇ Aotearoa, it is agreed that NZNO, NZAA PSA and Whakarongorau Aotearoa will work together to allocate some members to an alternative meeting thus avoiding a detrimental impact on operations.
Meeting Structure. 7.1 The Secretary of State (or another Minister from the D fT) shall meet with the WMRE Board Chair and Vice Chairs on an annual basis to discuss progress in achieving the Objectives, the Purpose and the General Provisions.
7.2 Quarterly meetings shall take place between senior representatives of WMRE and senior representatives of the Secretary of State (Joint Board). The meetings shall be chaired by the Deputy Director Midlands, North & Wales Market and shall include at least:
(a) the Market Lead, Senior Commercial Manager, Commercial Manager and representatives from the Programme Director’s team in Rail Infrastructure, from the DfT; and
(b) the Executive Director WMRE and Lead on WMRBU Management, from WMRE. The meetings shall cover at least the current performance of the 2021 WM National Rail Contract and a forward look to strategically important matters over the forthcoming 12 months and shall be responsible for the matters set out in Schedule 2.
7.3 An annual meeting shall take place between the DfT’s Managing Director Passenger Services and the Chair and Vice Chairs of WMRE to discuss matters relating to the performance of this Agreement, the further development of the relationship between the Parties and any other relevant rail matters relating to the WMRE Area.
7.4 A meeting of the Management Team shall take place every four weeks. Items to be discussed at those meetings shall be agreed by the Management Team.
Meeting Structure. 4.1 The negotiating and consultation structure will consist of a quarterly Corporate TU Liaison Committee meeting and quarterly Directorate Trade Union Liaison Committee meetings. Where appropriate, the Royal Borough may also establish a subsidiary Committee with each of the recognised unions for negotiation and/or consultation on matters deemed pertinent only to the members of that particular union.
4.2 The procedures/terms of reference of committees are detailed in Appendix 2.