Personnel File Contents. The personnel file may include, but not be limited to, the following:
a) General personnel information;
b) Academic records;
c) Personnel actions generated by the Employer; and
d) Performance evaluation reports, corrective or disciplinary records and other memoranda of discussions with the employee relating to the employee’s performance.
Personnel File Contents. 16 Each employee's personnel file shall contain the following minimum items of information:
Personnel File Contents. 1. Each employee’s personnel file shall contain, among other items, the following:
a. All employee evaluation reports
b. Teaching Licenses
c. Copies of official personnel action d. Letters of commendation
Personnel File Contents. 1. Each teacher's personnel file shall contain only the following:
a. teaching certificates,
b. college placement material, including official transcripts,
c. record of staff development points,
d. copies of annual contracts,
e. records relative to compensation,
f. copy of Annual Leave Report,
g. Evaluation Records and Conference Records, written pursuant to Article VII, Teacher Evaluation,
h. copies of official personnel action,
i. letters of commendation, and
j. other materials considered pertinent by the superintendent.
2. Material that may adversely affect a teacher's employment status may not be placed in a teacher's personnel file until the teacher has had the opportunity to read the material and to sign and date the actual copy to be filed. Material resulting from a complaint must be signed by the complainant before it is placed in the teacher's file. The teacher shall receive a copy of said material, at no cost to the teacher, at the time of filing. The teacher shall have the right, within ten (10) working days, to affix a written response to said material.
3. Any material may be removed from the file and returned to the teacher by mutual consent of the superintendent and teacher, unless otherwise prohibited by law.
Personnel File Contents. 9.1.1 Employee personnel files will be locked and maintained in accordance with Education Code Section 44031. Secret files are prohibited.
9.1.1.1 The reference to "secret files" does not prevent a principal or other administrator from maintaining and using documentation which verifies the disciplinary actions of an administrator such as an oral warning noted in a calendar or in a chronological record of administrative action.
9.1.1.2 Derogatory information in site files shall be entered into the personnel file or destroyed within two (2) years.
Personnel File Contents. 1. Each teacher's personnel file shall contain only the following:
a. teaching certificates,
b. college placement material, including official transcripts, c. record of staff development points,
Personnel File Contents. Designated personnel who place material in an employee's personnel file shall sign the material and signify the date on which such material was presented to the employee. Any written materials placed in a personnel file shall indicate the date of such placement.
Personnel File Contents. Records pertaining to an individual’s qualifications, personnel actions, performance evaluations, commendations, warnings, or other disciplinary matters shall be contained in the personnel file.
Personnel File Contents. The Employer’s file pertaining to an individual employee is referred to as the employee’s personnel file. The contents of each file are confidential as to the individual employee. An employee’s personnel file consists of his/her centralized personnel file in Human Resources and departmental personnel file. It does not include his/her supervisor’s notes file. A copy of each employee’s performance appraisal shall be maintained in his or her personnel file. No material generated during the course of a grievance shall be kept in the personnel files. An employee may include in his/her personnel file copies of any relevant material he/she wishes, such as letters of favorable comment, licenses, certificates, college course credits or any other material which reflects creditably on the employee. The Employer will provide the contents of an employee’s personnel file to the Union upon specific authorization of an employee or pursuant to its legal obligation to produce information requested by the Union.
Personnel File Contents. Each employee’s official personnel file shall contain, but not be limited to, the following information accumulated after the effective date of this agreement:
a. a copy of original application
b. original and subsequent job descriptions
c. evaluations Neither the contents of any of the above-listed items nor the procedures leading to their completion shall be subject to the grievance procedure merely because they appear in the above- mentioned list. Inclusion of an item on the list cannot be construed to bind the College to continue use of any forms or procedures in their current form or formats.
