Requirements for Ordering. All orders for State Purchasers made under this Contract must go through the State’s Department of Buildings and General Services (“BGS”) following procedures for a contract amendment. This subsection shall not apply to Additional Purchasers.
a. Products and services under this Contract must obtain all requisite prior approvals in accordance with current State law, bulletins, and interpretations. The applicable pre- approvals must be approved through a specifically negotiated statement of work and terms as necessary for the product and/or service to meet the Contracting Agency’s requirements. Orders funded by federal funds may include additional terms as necessary to comply with federal requirements.
b. Contracting Agencies must follow the ordering procedures of the State Contract Administrator to execute SOW Agreements against this Master Agreement, which shall include, as applicable, obtaining approval from the State CIO and/or Attorney General’s Office prior to making purchases under this Master Agreement. No SOW Agreement shall be considered valid unless all required prior approvals have been obtained. The Contracting Agency shall forward a copy of the SOW Agreement, once it has been executed, via email to ADS at: XXX.XXXxxxxxxxxxxxxxXxxxxxxxxxx@xxxxxxx.xxx and to OPC at: XXX.XxxXxxxXxxxxxx@xxxxxxx.xxx
c. Orders placed under this Agreement shall specify the Product/Service Documents applicable to the product or service being ordered.
d. Orders made under this Contract must include the Contract Number prominently on the document.
e. All SOW Agreements shall be subject to the terms of this Contract including the Attachments hereto, as applicable.
f. Contractor shall be responsible for successful performance and compliance with all requirements in accordance with the terms and conditions set forth by this Master Agreement.
Requirements for Ordering a. Orders must be placed pursuant to this Agreement prior to the expiration or termination of this Agreement but may have a delivery date or performance period occurring after expiration or termination of this Agreement.
i. Notwithstanding the expiration, cancellation or termination of this Agreement, Contractor agrees to perform in accordance with the terms of any orders then outstanding at the time of such expiration or termination. Contractor shall not honor any orders placed after the expiration, cancellation, or termination of this Agreement, or otherwise inconsistent with its terms.
ii. Orders from any separate indefinite quantity, task orders, or other form of indefinite delivery order arrangement priced against this Agreement may not be placed after the expiration or termination of this Cooperative Purchasing Master Agreement, notwithstanding the term of any such indefinite delivery order agreement.
b. All orders placed under this Participating Addendum must be in writing and shall, at a minimum, specify the following:
i. The product(s) being delivered and the place and time of delivery;
ii. The service(s) required and the place and time period for performance;
iii. The Purchasing Entity’s billing address;
iv. The name and contact information for the Purchasing Entity’s primary contact;
v. The price per unit, rates, or other pricing elements consistent with this Agreement;
vi. A maximum amount payable by the Purchasing Entity under the order;
vii. A unique identifier for the order; and
viii. The State of Vermont Participating Addendum Number.
c. As applicable, orders shall include specifically negotiated statement of work or service level agreement terms as necessary for the product and/or service to meet the Purchasing Entity’s requirements.
d. Orders may include additional terms as necessary to comply with local, state or federal laws or regulations applicable to the Purchasing Entity.
Requirements for Ordering a. All orders placed under this Agreement must, at a minimum, specify:
i. The product(s) being delivered and the place and time of delivery;
ii. The service(s) required and the place and time period for performance;
iii. The Purchasing Entity’s billing address;
iv. The name and contact information for the Purchasing Entity’s primary contact;
v. The price per unit, rates, or other pricing elements consistent with this Agreement;
vi. A maximum amount payable by the Purchasing Entity under the order;
vii. A unique identifier for the order; and
viii. The State of Vermont Statewide Purchasing Agreement Number.
b. Orders funded in whole or in part by federal funds may include additional terms as necessary to comply with federal requirements.
c. State Purchasers must follow the ordering procedures of the State Contract Administrator to execute orders against this Agreement.
d. Orders placed by State Purchasers are subject to the following restrictions:
i. Purchases of a single product over $5,000 require approval from the Secretary/CIO of the Agency of Digital Services.
ii. The State’s Agency of Digital Services Procurement Office is the only entity authorized to place orders for Graphics Accelerators, Internal Hard Drives, Memory, Modems, Monitors, Motherboards, Network Hardware, Processor upgrades/ CPUs/ Laptop Parts, Thin Clients, Scanners, Printers and Printer Accessories, Barcode Readers, Peripherals with Lan/ WIFI. Peripherals that require software. Contractor agrees that it will not accept or fulfill orders for these items placed on behalf of State Purchasers from any other source. Contractor’s failure to meet this requirement may result in suspension or termination of this Agreement.
Requirements for Ordering a. Each order placed under this Agreement (“Order”) shall be considered a separate contract between the Purchasing Entity and the Contractor and shall be deemed to incorporate all the terms and conditions of this Agreement. Nothing contained in any Order made under this Agreement shall amend or vary the terms of this Agreement. Additional terms which do not conflict with the terms of this Agreement may be included in an Order, if mutually agreed upon by the Contractor and the Purchasing Entity.
b. All Orders placed under this Participating Addendum must be in writing and shall, at a minimum, specify the following:
i. The product(s) being delivered and the place and time of delivery;
ii. The service(s) required and the place and time period for performance;
iii. The Purchasing Entity’s billing address;
iv. The price per unit, rates, or other pricing elements consistent with this Agreement;
v. A maximum amount payable by the Purchasing Entity under the Order;
vi. A unique identifier for the order; and
vii. The State of Vermont Participating Addendum Number.
viii. The Product/Service Documents applicable to the product or service being ordered.
c. As applicable, Orders shall include specifically negotiated statement of work or service level agreement terms as necessary for the product and/or service to meet the Purchasing Entity’s requirements.
d. Orders may include additional terms as necessary to comply with local, state or federal laws or regulations applicable to the Purchasing Entity.
e. The State’s Agency of Digital Services is the only entity authorized to place orders on behalf of State Purchasers. (Additional Purchasers are not subject to this requirement). Orders placed from any other source shall not be binding against the State, or the State Purchaser. Contractor can verify orders for State Purchasers by contacting XXX.XXXxxxxxxxxx@xxxxxxx.xxx . Contractor agrees that it will not accept or fulfill orders placed on behalf of State Purchasers from any other source. Contractor’s failure to meet this requirement may result in suspension or termination of this Participating Addendum.
Requirements for Ordering. Orders: Any order placed by the State or an Additional Purchaser for a product or service available under this Participating Addendum (hereinafter "Purchase Order") shall be deemed to be a sale governed by the prices and other terms and conditions of this Participating Addendum, provided that the Master Agreement number and the Participating Addendum Number must appear on every Purchase Order placed under this Participating Addendum.
Requirements for Ordering a. Orders placed under this Agreement must be in writing and, at a minimum, shall specify: i. The product(s) being delivered (if applicable) and the place and time of delivery;
ii. The service(s) required (if applicable) and the place and time period for performance;
iii. The Purchasing Entity’s billing address;
iv. The name and contact information for the Purchasing Entity’s primary contact;
v. The price per unit, rates, or other pricing elements consistent with this Agreement;
vi. A maximum amount payable by the Purchasing Entity under the order;
vii. A unique identifier for the order; and
viii. The State of Vermont Statewide Purchasing Agreement Number.
b. Orders may include additional terms as necessary to comply with local, state or federal laws or regulations applicable to the Purchasing Entity.
Requirements for Ordering a. All orders placed under this Participating Addendum must be in writing and shall, at a minimum, specify the following:
i. The product(s) being delivered and the place and time of delivery;
ii. The service(s) required and the place and time period for performance;
iii. The Purchasing Entity’s billing address;
iv. The name and contact information for the Purchasing Entity’s primary contact;
v. The price per unit, rates, or other pricing elements consistent with this Agreement;
vi. A maximum amount payable by the Purchasing Entity under the order;
vii. A unique identifier for the order; and
viii. The State of Vermont Participating Addendum Number.
b. As applicable, orders shall include specifically negotiated statement of work or service level agreement terms as necessary for the product and/or service to meet the Purchasing Entity’s requirements.
c. Orders may include additional terms as necessary to comply with local, state or federal laws or regulations applicable to the Purchasing Entity.
Requirements for Ordering. The Agency of Digital Services (ADS) is responsible for overseeing and incorporating the design, development and installation of flexible cabling infrastructures for all State of Vermont facilities that require voice, data, video and/or multimedia services. The State Contact and ADS Telecommunications shall work closely with the Service Provider and the Agency/Department end users requiring services.
Requirements for Ordering a. Orders must be placed pursuant to this Agreement prior to the termination of this Agreement.
i. Notwithstanding the expiration, cancellation or termination of this Agreement, Contractor agrees to perform in accordance with the terms of any orders then outstanding at the time of such expiration or termination. Contractor shall not honor any orders placed after the expiration, cancellation, or termination of this Agreement, or otherwise inconsistent with its terms.
ii. Orders from any separate indefinite quantity, task orders, or other form of indefinite delivery order arrangement priced against this Agreement may not be placed after the expiration or termination of this Cooperative Purchasing Master Agreement, notwithstanding the term of any such indefinite delivery order agreement.
iii. Any language in the Master Agreement setting a time limit on delivery dates or performance periods for valid orders placed under this Agreement shall not apply. Vermont Purchasing Entities shall follow their customary procurement rules and policies when considering the duration of orders placed under this Agreement.
b. All orders placed under this Participating Addendum must be in writing and shall, at a minimum, specify the following:
i. The product(s) being delivered and the place and time of delivery;
ii. The service(s) required and the place and time period for performance;
iii. The Purchasing Entity’s billing address;
iv. The name and contact information for the Purchasing Entity’s primary contact;
v. The price per unit, rates, or other pricing elements consistent with this Agreement;
vi. A maximum amount payable by the Purchasing Entity under the order;
vii. A unique identifier for the order; and
viii. The State of Vermont Participating Addendum Number.
c. As applicable, orders shall include specifically negotiated statement of work or service level agreement terms as necessary for the product and/or service to meet the Purchasing Entity’s requirements.
d. Orders may include additional terms as necessary to comply with local, state or federal laws or regulations applicable to the Purchasing Entity.
Requirements for Ordering a. Contractor understands that State Purchasers are expected to informally compete their requirements among the awarded vendors to place Purchase Orders under this Agreement, and Contractor agrees to make best efforts to promptly respond to solicitations for quotes.
b. Written Purchase Orders must be used to order items available under this Participating Addendum. Verbal orders shall not be binding on the Purchasing Entity.
c. Any order placed by the State or an Additional Purchaser for a product or service available under this Participating Addendum (hereinafter "Purchase Order") shall be deemed to be a sale governed by the prices and other terms and conditions of this Participating Addendum, provided that the Master Agreement number and the Participating Addendum Number must appear on every Purchase Order placed under this Participating Addendum.
d. Purchase Orders may only be placed directly through Contractor or through a subcontractor of the Contractor that is both approved by Contractor and authorized by the State of Vermont (hereinafter "Distributor"). A Distributor shall not solicit or otherwise fulfill any Purchase Order unless the Distributor (i) is an entity approved by Contractor, in accordance with Contractor's established qualifying criteria, to provide sales and service support to participants in the NASPO ValuePoint Master Price Agreement on Contractor's behalf and (ii) has executed a separate agreement with the State that directly obligates Distributor to fulfill Purchase Orders in accordance with the terms andconditions set forth in this Participating Addendum and the Master Agreement.
e. Contractor may, in its sole discretion, add Distributors at any time during the term of this Participating Addendum. Except as otherwise set forth in the Master Agreement, Contractor will not, directly or indirectly, restrict any Distributor's participation or ability to quote pricing for the State. Distributors shall not offer less favorable pricing discounts than the discounts established under the Master Agreement. However, a Distributor may offer any additional incremental discounts to the State or any Additional Purchaser, and such additional discounts, if offered, may be provided to the State or an Additional Purchaser in the discretion and at the sole legal obligation of the Distributor. f. The Master Agreement number and the Participating Addendum Number must appear on every Purchase Order placed under this Participating Addendum.
