Cost Reconciliation and Allocation Base Update. A periodic modification and review process will be used to ensure all AJCC partners continue to contribute their fair and equitable share of infrastructure and any other system costs, as follows:
a. The WIS will prepare an updated budget document at the end of each calendar year showing any cost adjustments and will prepare an invoice for Partner Agency. An updated infrastructure budget will be inserted into this agreement each year.
b. The WIS will invoice Partner Agency and will include the updated budget no later than forty-five (45) days after the end of the calendar year.
c. Upon receipt of the invoice and adjusted budget, Partner Agency will review both documents and will submit payment to the WIS no later than fifteen (15) days following receipt. Payment of the invoice signifies agreement with the costs in the adjusted budget.
d. Partner Agency will communicate any disputed costs to the WIS in writing. The WIS will review the disputed cost items and respond accordingly to the Partner Agency and within fifteen (15) days of receipt of notice of the disputed costs. When necessary, the WIS will revise the invoice and the adjusted budget upon resolution of the dispute.
Cost Reconciliation and Allocation Base Update. All parties agree that a quarterly reconciliation of budgeted and actual costs and update of the allocation bases will be completed in accordance with the following process:
a. Partners will provide the SWIB (or designee) with the following information no later than 15 days after the end of each quarter, as applicable:
i. Quarterly cost information and documentation of the actual costs, and
ii. Updated staffing information (per the 1st day of the 1st month of each quarter.
b. Upon receipt of the above information, the SWIB (or designee) will:
i. Compare budgeted costs to actual costs,
ii. Update the allocation basis, and
iii. Apply the updated allocation bases, as described in the “Cost Allocation Methodology” section above, to determine the actual costs allocable to each partner.
iv. The SWIB (or designee) will prepare an updated budget document showing cost adjustments and will prepare an invoice for each partner with actual cost allocable to each partner for the quarter.
v. The SWIB (or designee) will submit the invoices to the partners and send a copy of the updated budget to all parties no later than 45 days after the end of each quarter. The partners understand that the timeliness of the SWIB’s (or designee’s) preparation and submission of invoices and adjusted budgets is contingent upon the timeliness of each partner in providing the necessary cost information.
vi. Upon receipt of the invoice and adjusted budget, each partner will review both documents and will submit payment to the SWIB (or designee) no later than 15 days following receipt. Payment of the invoice signifies agreement with the costs in the adjusted budget.
vii. Partners will communicate any disputes with costs in the invoice or the adjusted budget to the SWIB (or designee) in writing. The SWIB (or designee) will review the disputed cost items and respond accordingly to the partner within 10 days of receipt of notice of the disputed costs. When necessary, the SWIB (or designee) will revise the invoice and adjusted budget upon resolution of the dispute.
Cost Reconciliation and Allocation Base Update. All Parties agree that an annual reconciliation of budgeted and actual costs and update of the allocation bases will be completed. CSSWF will prepare an updated budget document showing cost adjustments and will prepare an invoice for each Partner with the actual costs allocable to each Partner for the year. CSSWF will submit the invoices to the Partners and send a copy of the updated budget to all Parties no later than forty-five (45) days after the end of the year. Funding for the required contribution of the IFA costs may be in the form of cash, non-cash or third party in-kind.
Cost Reconciliation and Allocation Base Update. All Partners agree to use the following process for cost reconciliation and allocation base update: [Provide process for cost reconciliation and allocation base update here:] All Partners agree to use the following steps to reach consensus and to make a concerted effort to negotiate the IFA along with the remainder of the MOU, including the overall operating budget, for the Local WDA American Job Center network: [Provide steps to use to reach consensus:] All Parties will actively participate in Local IFA negotiations in a good faith effort to reach agreement. Any disputes shall first be attempted to be resolved informally. Should informal resolution efforts fail, the process outlined in the Dispute Resolution (section 13 of the MOU) must be followed. If Partners in a Local area have employed the dispute resolution process and have failed to reach consensus on an issue pertaining to the IFA, then an impasse is declared and the State Funding Mechanism (SFM) is triggered. If the Parties cannot reach consensus on methods of sufficiently funding a one-stop center’s infrastructure costs and the amounts to be contributed by each Local Partner program, the Local WDB is required to notify the Governor. Notification must be given to the Governor according to State guidance, One-Stop Infrastructure Guidance located at: xxxxx://xxx.xx.xxx/content/dam/tn/workforce/documents/ProgramManagement/One- Stop_Infrastructure_Governors_Guidance.pdf The IFA becomes effective as of the date of signing by the final signatory. Programs may appeal the Governor’s determinations of their infrastructure cost contributions in accordance with the process established under 20 CFR 678.750, 34 CFR 361.750, and 34 CFR 463.750.
Cost Reconciliation and Allocation Base Update. All Parties agree that the cost reconciliation and allocation base update for this IFA will be the same as described in the Cost Reconciliation and Allocation Base Update section of the MOU. Steps to Reach Consensus Notification of Partners The {insert name of LWDA} LWDB Chair (or designee) must notify all Parties in writing that it is necessary to renew and execute the MOU and provide all applicable policies and preceding MOU documents, as applicable. Kickoff Meeting The {insert name of LWDA} LWDB Chair (or designee) is responsible for convening all required and optional IowaWORKS Center Partners to formally kick-off negotiations, and to ensure that, at a minimum, all IowaWORKS Center Partners from all counties within the {insert name of LWDA} are appropriately represented. The kickoff meeting should take place no later than within {insert number} weeks of notification as it must be hosted in a timely manner to allow for all steps to be conducted in good faith and in an open and transparent environment. At the kickoff meeting, the {insert name of LWDA} LWDB Chair (or designee) must provide a detailed review of all relevant documents, facts, and information and ensure all Parties have sufficient time to ask questions or voice concerns and are fully aware of expectations and the overall process. Negotiations Over the course of the {insert number} weeks following the formal kickoff meeting, Partners must submit all relevant documents to the {insert name of LWDA} LWDB Chair (or designee) to begin the drafting of the MOU. During this time frame, additional formal or informal meetings (informational and negotiation sessions) may take place, so long as they are conducted in an open and transparent manner, with pertinent information provided to all Parties. Draft MOU Within {insert number} weeks of the kickoff meeting, the {insert name of LWDA} LWDB Chair (or designee) must email a complete draft of the MOU to all Parties. Review and Comment Within {insert number} weeks of receipt of the draft MOU, all Parties must review and return feedback to the {insert name of LWDA} LWDB Chair (or designee). It is advised that each Party also use this time to allow their respective Legal Departments to review the MOU for legal sufficiency. It is the responsibility of the {insert name of LWDA} LWDB Chair (or designee) to ensure all IowaWORKS Center Partners to the MOU are aware of the comments and revisions that are needed. Finalized Draft The {insert name of LWDA} LWDB Chair ...
Cost Reconciliation and Allocation Base Update. Initially, each colocated AJCC Partner will provide information to ETR relative to the amount it is spending on infrastructure costs and other shared costs for each Comprehensive AJCC One-Stop Center. At a date to be determined by the CWDB, non-colocated Partners will be required to pay, in an amount to be determined, their proportionate share of infrastructure costs for each Comprehensive AJCC One-Stop Centers as sufficient data becomes available to make such a determination. All other shared costs that are necessary for the general operation of each Comprehensive AJCC One-Stop Centers may be negotiated and agreed upon by AJCC partners. Until such time, this Article only applies to colocated Partners.
1. All AJCC Partners agree that quarterly updates will be completed in accordance with the following process:
A. AJCC Partners will provide ETR with the following updates no later than twenty-five (25) days after the end of each quarter, as applicable:
i. Quarterly cost information along with supporting documentation of actual costs, including bills, invoices, and receipts;
ii. All prior outreach efforts (per the last day of the last month of each fiscal quarter on September 30th, December 31st, March 31st, and June 30th) and future outreach for the next quarter; and
iii. Actual customer participation numbers, i.e., visits (per the last day of the last month of each fiscal quarter on September 30th, December 31st, March 31st, and June 30th) along with supporting documentation of the visits.
B. Upon receipt of the above information, ETR will:
i. Review and compare the costs and customer visit counts; and
ii. Retain the information for future use to determine reasonable and proportionate cost sharing.
C. At such time as sufficient data and information is obtained, a reasonable and allocable method will be determined and used to split the infrastructure and other costs amongst colocated and non-colocated partners.
D. AJCC Partners shall hold quarterly meetings to review and discuss the updated budgetary information.
2. All Parties agree that a yearly reconciliation of budgeted versus actual costs shall be completed in accordance with the following process:
A. The yearly reconciliation will be reviewed by the AJCC Partners after the fourth (4th) quarterly update is provided to ETR; and
B. Each AJCC Partner will provide ETR with a signed annual assurance from an authorized representative certifying that:
i. The cost information and supplemental support documentat...
Cost Reconciliation and Allocation Base Update. The Parties agree that a semi-annual reconciliation of budget to actual costs, and update of the allocation bases will be completed in accordance with the following process:
Cost Reconciliation and Allocation Base Update. All Parties agree that the cost reconciliation and allocation base update for this IFA will be the same as described in the Cost Reconciliation and Allocation Base Update section of the MOU, subpart Resource Sharing Agreement. All Parties agree that the steps to reach consensus for this IFA will be the same as described in the Steps to Reach Consensus section of the MOU. Partners will make a concerted effort to negotiate the IFA along with the remainder of the MOU, including the overall operating budget, for the Pocono Counties Local WDA American Job Center network.
