Organisation of meetings. The Commission shall convene meetings of the JPASC, the SPPSC, the opening committee(s) and the evaluation committee(s).
Organisation of meetings. The Commission shall convene meetings of the Joint Procurement Steering Committee, the contract management committee, the opening or evaluation committee(s). To the extent practicable, meetings of the Joint Procurement Steering Committee, the contract management committee, the opening or evaluation committee(s) shall be convened at least two weeks in advance of the scheduled date of the meeting. Without prejudice to Article 32, information or documents relevant for the meetings referred to in paragraph 1 shall be submitted, to the extent practicable, to the members of the Joint Procurement Steering Committee, the contract management committee and their alternates, including any observers in those committees, and members of the opening or evaluation committee(s) at least two weeks in advance of the scheduled date of the meeting. Meetings referred to in paragraph 1 shall be held in Brussels (Belgium) at a venue made available by the Commission. The Commission shall not reimburse travel, accommodation or any other per diem expenses of any person nominated by any Member State taking part in the meetings referred to in paragraph 1.
Organisation of meetings. 6.1.3.3.1. Meetings of the Assembly shall be held upon written notice given by the Secretariat for ordinary meetings and upon written notice given by the Secretariat on behalf of the chairman of the Assembly or of a majority of Regular Members for extraordinary meetings. The notice shall indicate the venue of the meeting and/or telephone conference details.
6.1.3.3.2. The notice period for ordinary and extraordinary meetings shall be 4 (four) weeks from issue of notice by the Secretariat, unless a shorter period is agreed by all Regular Members.
6.1.3.3.3. A Member’s written submission on agenda matters received by the Secretariat 24 hours in advance of the opening of the Meeting, shall be taken into consideration by the Assembly.
6.1.3.3.4. One or more representatives of the Secretariat, the Steering Committee and the Technical Working Group shall attend ordinary meetings of the Assembly, as appropriate, to report on their activities.
Organisation of meetings. The Research Leader shall convene ordinary meetings of the Management Board at least once every 6 (six) months and shall also convene extraordinary meetings at any time upon written request of any Member.
Organisation of meetings. The personnel group referred to in this agreement shall have the right to hold meet- ings in the workplace or at any other place designated by the employer, outside working hours, on terms and conditions locally agreed on by the employer regard- ing employment matters in the workplace.
Organisation of meetings. The PMO will be in charge of the organisation of all meetings of the General Assembly as well as the annual consortium meetings. This includes convocation of the meeting and circulating the agenda in time (as to be determined in the Consortium Agreement), selection and organisation of the meeting venue, catering and hotel accommodation, preparation of minutes and monitoring of action points from meetings.
Organisation of meetings. Simultaneous translation shall be provided for all preparatory, plenary and winding-up meetings according to the language needs identified. The proceedings of the European Works Council shall be recorded by stenography. The full stenographed report in French shall be sent to all Select Committee members. The Secretary and Deputy Secretaries shall draft minutes in French and English on the basis of this stenographed record. After approval by the Select Committee, the minutes shall be circulated to all members of the European Works Council and observers (and their substitutes) and to the management of subsidiaries, which shall arrange to have the minutes translated for transmission to their respective employee representative bodies.
Organisation of meetings. 6.2.3.3.1. Meetings of the Steering Committee shall be held upon written notice given by the Secretariat for ordinary and extraordinary meetings.
Organisation of meetings. The agenda and organisation of the meetings are fixed by the chairman of the Renault Group Works Council, or his representative, in consultation with the secretary. However, failing agreement, the agenda and organisation are fixed by the chairman, or his representative. The agendas of ordinary meetings are sent fifteen days before meetings are held. One month before the annual plenary session is held, members of the Renault Group Works Council receive, by email, a copy of the reference document, including the annual financial report. The reference document is published in French and English. A hard copy can be sent, on request, to each member of the Renault Group Works Council. On receipt of the document, members of the Group Works Council send the executive management questions that they wish to be discussed. The minutes of the plenary session and extraordinary meetings of the European Group Works Council are provided to the secretary in the language in which they are presented. A projected schedule, for the calendar year, of the meetings of the Restricted Group Works Council is sent to its members. Meetings of the Restricted Group Works Council are held in Boulogne-Billancourt (France), or on site according to the subjects discussed. Furthermore, with the aim of accelerating the transmission of information, and when the context justifies it, meetings of the Restricted Group Works Council can be organised with the help of media such as audio or video conferencing.
Organisation of meetings. The Drafting Committee meets indicatively once per fortnight but can decrease this number according to its needs. The physical meetings will be held in Brussels in ENTSO-E or EU DSO Entity offices, web meetings will be held through MS Teams or similar. The co-chairs draft the meeting agendas, while duly taking into consideration the input provided by the members. Members can request within a reasonable time period, the co-chairs to include a specific topic on the agenda. Minutes of each meeting, which only contain the conclusions and action points, will be produced and shall be circulated to members within a reasonable time following the meeting. Members shall be provided with a reasonable time period in which to comment on the minutes.
