Pooled Fund. 9.1 The Parties agree as follows:
9.1.1 The Council will be the Pooled Fund Host with the responsibility for accounting and audit and the financial reporting of the overall pool being exercised by the finance lead.
9.1.2 The Director of Integrated Commissioning (DIC) will be the joint responsibility of the Chief Clinical Officer of the CCG and Chief Executive of the Council and will manage the operation of the Pooled Fund and the Pooled Services Budgets through the Joint Commissioning Board (the JCB) which will be jointly operated by the Parties under paragraphs xxx and xxx of this agreement.
9.1.3 The DIC will determine delegation of financial responsibility to Individual Pooled Service Budget Managers who will work through the JCB to commission all appropriate services on behalf of the Parties and provide appropriate information to the Parties and the HCICB.
9.1.4 The Standing Orders and Standing Financial Instructions of the Party by which an Individual Pooled Service Budget Manager is employed shall apply to the management of each Individual Pooled Service Budget through the JCB under this Agreement. The CCG Governing Body and Council Executive should formally record this arrangement in their Standing Orders and Standing Financial Regulations.
9.1.5 The Parties will provide the HCICB, the DIC and the Individual Pooled Service Budget Managers with all the necessary financial and administrative support to enable the effective and efficient management of the Pooled Fund and any Individual Pooled Service Budget.
9.1.6 The Parties will create a clear identifiable accounting structure within their financial systems (e.g. a separate cost centre) to enable effective monitoring and reporting of the Pool Fund and the budgets of the Individual Pooled Services and the DIC under instruction from the Finance Lead will be responsible for maintaining an overall accounting structure for the Pooled Fund.
9.1.7 The Individual Pooled Service Budget Managers will provide such information as is deemed necessary by the Parties to this Agreement, to the HCICB, to enable CHANGE effective performance management of the Services provided under this Agreement and any Pooled budget.
9.1.8 The DIC and the Individual Pooled service Budget Managers will be accountable for managing their Pooled Service budget and forecasting expenditure and will notify the nominated finance officers of each party who must report to the HCICB on the outputs and outcomes and the achievements of targets a...
Pooled Fund. 9.1 Pooled Fund Agreement
Pooled Fund. 9.1 The financial arrangements between the Authorities for the delivery of the Integrated Service are detailed in Schedule 4 of this Agreement.
9.2 The budget for the first financial year of this Agreement together with the mechanism for calculating subsequent budgets and contributions is set out in Schedule 4.
9.3 The constituent elements of the Pooled Fund will include all variable and fixed costs of providing the Integrated Service and is set out in Schedule 4
9.4 The apportionments each Authority will contribute for the first year of this Agreement are set out in Table 1 of Schedule 4. Percentage apportionments of the Pooled Fund for subsequent years shall be agreed by the Authorities in accordance with paragraph 1.3 of Schedule 4. The percentage apportionments agreed in accordance with paragraph 1.3 are calculated based on anticipated use of placements per year per Authority. This figure is then adjusted in accordance with paragraph 1.6 of Schedule 4 to reflect actual usage and this Agreement shall be varied accordingly to incorporate the adjusted figure on an annual basis.
9.5 The financial contributions of each Authority and the pro rata apportionments contained within Schedule 4 are agreed by each Authority for the year 2015/16 and will be amended on an annual basis going forward in accordance with clause 9.4 above.
9.6 No provision of this Agreement shall preclude the Authorities by mutual agreement making additional contributions of non-recurring monies to the Pooled Fund from time to time but no such additional contributions shall be taken into account in the calculation of the Authority’s respective contributions for the purpose of apportionment in Schedule 4. Any such additional contributions of non-recurring monies shall be explicitly recorded in the budget arrangements, as a separate item.
9.7 Subject to Clause 9.8, the costs incurred by any of the Authorities in delivering the Integrated Service, shall be the responsibility of the Authority incurring the same unless and until such time as the Authority views those costs as disproportionate/ and or unreasonable, wherein the matter shall be referred to the Management Board for consideration. The Management Board shall determine whether such costs shall be met by the Pooled Fund and apportioned in accordance with Schedule 4 of this Agreement.
9.8 The costs incurred by NPT in providing premises and infrastructure support in accordance with clause 8 and as more particularly described in Schedule...
Pooled Fund. The Pooled Fund Manager shall ensure that any matters relating to the Pooled Fund, which may have a material effect on expenditure or income are identified and reported to the MG no later than 31st December for the following financial year’s budget. These matters, together with the planning assumptions and proposed budget variations referred to in above, are to be considered by the MG in its approval by 28th February of the budget for the following financial year. As part of the annual budget setting process, the Partners shall ensure that their managers provide advice as necessary.
Pooled Fund. 4.1 The ‘Devon Pool’ proposes to distribute pooled funds using a “no worse off” basis. Funds will be distributed to each member authority to a position no worse than it would have been had the pool not existed. Clearly this will only be possible if the pooling arrangements result in an aggregate financial position that is no worse than would have been the case had the pool not existed. The annual Local Government Finance Review is expected to make available figures for the level of business rates revenue that each local authority is able to retain. Where those authorities are in a pool, this is expected to demonstrate both the revenue retained by the pool as a whole and the amount that each individual authority could expect to gain if it were not a member of a pool.
4.2 Where pooling generates a net gain the additional resources (above and beyond the “no worse off” basis) will be distributed in the following proportions:-
i) 50% of the gain will be distributed using each authority’s baseline funding level and ii) 50% of the gain will be distributed using NDR baseline.
4.3 Similarly where pooling generates a net loss the reduced resources (below the “no worse off” basis) will be apportioned in the following proportions:-
Pooled Fund. Overspend and underspend procedures
9.5.1 Subject to Clauses xxxx and xxxx, the HCICB shall manage expenditure from the Pooled Fund within the Financial Contributions and shall ensure that the expenditure is limited to Permitted Expenditure.
9.5.2 The Council as the host organisation of the Pooled Fund shall not be in breach of its obligations under this Agreement if an Overspend occurs provided that the only expenditure from the Pooled Fund has been in accordance with Permitted Expenditure and it has informed the HCICB in accordance with Clause 8.5.4.
9.5.3 In the event that the DIC or any Pooled Service Budget Manager identifies an actual or projected variation then they must ensure that the HCICB is informed as soon as reasonably possible and the provisions of the relevant Service Specification are applied and that the shared financial governance arrangements set out in Schedule 4 shall apply.
Pooled Fund. The Pooled Fund Manager shall ensure that any matters relating to the Pooled Fund, that might have a material effect on expenditure or income are identified and reported to the Joint Management Board no later than 1st October for the following financial year’s budget as specified in 9.1 These matters, together with the planning assumptions and proposed budget variations referred to above, are to be considered by the Joint Management Board in its approval by 28th February of the budget for the following financial year. As part of the annual budget setting process, the Partners shall ensure that their managers provide advice as necessary.
Pooled Fund. 5.1 The Revenue Payments to be contributed by the Parties for the Financial Ye8ar beginning 1st April 2023 are set out in Schedule 3.
5.2 The Pooled Fund will cover the expenditure on both staffing and Service Contracts by the Parties during the Term of this Agreement, the costs of which will be agreed by the Parties prior to each Financial Year.
5.3 The Parties may contribute additional amounts to the Pooled Fund during the term of this agreement whereupon the proportionate contribution of the Parties to the Pooled Fund will be adjusted accordingly for the purposes of dividing the Pooled Fund at the termination of the agreement as outlined in 11.3.1.
5.4 The management of and administration of the Pooled Fund shall be carried out in accordance with clause 6 and the terms and conditions set out in Schedule 3 and within the delegation limits set out in Schedule 4.
5.5 Parties may agree to establish other Pooled Fund arrangements in the event that other partnership arrangements are entered into for other services, in which event, details of those arrangements including the Host Party and the pooled fund manager will be agreed by the Parties.
Pooled Fund. 9.1 Pooled Fund Agreement
9.2 Operation of Pooled Budgets
9.3 Contributions to Pooled fund
9.4 Financial Accountability and Risk Sharing
9.5 Pooled fund: Overspend and underspend procedures
9.6 Non-financial contributions to the Pooled Fund; transfer of assets in lieu of money contributions
9.7 Division of Pooled Fund into Individual Pooled Service Budgets (PSB’s) 9.8 Capital expenditure 9.9 Relationship between parties and the SRIPCB, over-arching principles of financial probity
Pooled Fund. Overspend and underspend procedures
9.5.1 Subject to Clause 9.2, the SRIPCB shall manage expenditure from the Pooled Fund within the Financial Contributions and shall ensure that the expenditure is limited to Permitted Expenditure.
9.5.2 The Council as the host organisation of the Pooled Fund shall not be in breach of its obligations under this Agreement if an Overspend occurs provided that expenditure from the Pooled Fund has been in accordance with Permitted Expenditure, the Pooled Fund has been managed by it in compliance with the terms of this Agreement and that regular reporting of overspends and underspends has taken place in accordance with Clause 8.8.5
9.5.3 In the event that any Pooled Service Budget Manager identifies an actual or projected variation then they must ensure that the SRIPCB is informed as soon as reasonably possible and the provisions of the relevant Service Specification are applied. The default position (unless otherwise agreed by both Parties in writing) will be that the relevant Commissioning Party who has responsibility for the service in question will be liable for the overspend.
