PROCUREMENT AND CONTRACTS. The Subrecipient may enter into any contract or procurement action authorized or necessary for the successful completion of this Agreement. All procurement actions and contracts other than incidental procurements shall be structured consistent with the Subrecipient’s policy and procedures and applicable state and federal law relating to contracting by public agencies and according to 2 CFR 200.317–200.326 - Procurement.
PROCUREMENT AND CONTRACTS a) The RECIPIENT certifies that it will follow its standard procurement procedures and/or applicable state law in awarding contracts; RECIPIENTS with no formal procurement procedures must certify that they have complied with the "Standards for Competitive Solicitation," found in the Administrative Requirements for Recipients of Ecology Grants and Loans, Ecology Publication #91-18 (Revised September 2005).
b) Upon issuance, the RECIPIENT shall submit a copy of all requests for qualifications (RFQs), requests for proposals (RFPs), and bid documents relating to this grant agreement to ECOLOGY’S Project Manager. Prior to contract execution, the RECIPIENT shall submit all draft documents and a copy of the draft proposed contract to the ECOLOGY Project Manager for review and approval. Following the contract execution, the RECIPIENT shall submit a copy of the final contract to ECOLOGY’s Project and Financial Managers.
PROCUREMENT AND CONTRACTS i. Grantee assures that open, competitive procurement procedures will be followed for all purchases under the grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars (per item, with a useful life of at least one year) must receive prior approval by the Division of Criminal Justice. Grantee shall submit Form 16 – Professional Services/Consultant Certification and/or Form 13 – Equipment Procurement Certification Form, if applicable.
ii. Grantee may not assign its rights or duties under this grant without the prior written consent of the Division of Criminal Justice.
PROCUREMENT AND CONTRACTS. 1. RECIPIENT must follow local procurement procedures or current state procurement procedures, whichever is stricter. A RECIPIENT with no formal procurement procedures must certify that they have complied with the "Standards for Competitive Solicitation" found in Part V of the Administrative Requirements for Recipients of Ecology Grants and Loans – Yellow Book, Ecology Publication #91-18.
2. Upon issuance, the RECIPIENT may submit a copy of all requests for qualifications (RFQs), requests for proposals (RFPs), and bid documents relating to this grant agreement to ECOLOGY’S grant officer to be placed in the file.
3. Prior to contract execution, the RECIPIENT may submit all draft documents and a copy of the draft proposed contract to ECOLOGY’S grant officer for review. The RECIPIENT assumes any risks associated with the failure to consult with the regional grant officer. Following the contract execution, the RECIPIENT shall submit a copy of the final contract to ECOLOGY’s assigned grant officer to be placed in the file.
4. Unless a specific purchase of equipment or real property is already written into a task’s scope of work, the RECIPIENT must submit a written request to ECOLOGY to purchase any equipment or real property (Property) with a single unit purchase price of $5,000 or more. The request must include the justification for the purchase of the property, the total cost, the intended use, and the anticipated useful life of the property. The request must be approved in writing by ECOLOGY prior to the purchase.
PROCUREMENT AND CONTRACTS. ADMINISTRATION Task a) Assist in Services Procurement The InfraConsult Honolulu staff will assist the city in procuring the PE/EIS consultant and several other services contracts, complying with both FTA Circular 4220.1E and with the Hawaii Administrative Rules for Source Selection and Contract Formation. We anticipate that the professional and other services will generally fall into one of the following categories or types of services: InfraConsult ? 5-24 AR00054857 Honolulu High-Capacity Transit Corridor Project Project Management Support Services • Defined scope services by technical services firms including the PE/EIS consultant • Other professional services such as real estate advisors or public opinion surveyors • Individual consultants and advisors • Non-professional services such as printing and photography The City's current procurement processes have been established to reflect the necessary features required for procurement of these types of services in a public sector program. For professional services there will be a qualifications based competitive procurement from a number of sources unless adequate justification has been made for sole source selection. The participation of DBE firms will be very strongly encouraged. Within the context of the existing City procedures, we recommend the following considerations. Selection Process: Establishment of Data Base. Immediately upon our receipt of your NIP for our work, we will mobilize our purchasing/contract manager, Chxxxxx Xxxxxxxxxx. Chxxxxx xs very familiar with the local procurement systems having been Contracts and Purchasing Administrator for the City prior to his retirement this past September. In addition to finalizing subcontracts with our designated subconsultants, he will begin work to assist the City with its data base of firms expressing an interest in contracting activities on the project. Selection Process: DBE Outreach Program. We recommend that a special effort be made to ensure the current accuracy of the City's DBE data base. An Outreach Program should be established to ensure that the data is current and to try to expand the exposure of opportunities on the project to DBE firms. Using the data base, we should inform possible interested firms of the project, and of the potential for their participation. Letters to these firms should request them to submit a response defining their area of interest, qualifications and related experience. If they are not currently certified we shou...
PROCUREMENT AND CONTRACTS. X. Xxxxxxx assures that open, competitive procurement procedures will be followed for all purchases under the grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars (per item, with a useful life of at least one year) must receive prior approval by the DCJ. Grantee shall submit Form 16 – Professional Services/Consultant Certification and/or Form 13 – Equipment Procurement Certification Form.
B. Grantee may not assign its rights or duties under this grant without the prior written consent of the DCJ.
PROCUREMENT AND CONTRACTS. A. Maintain proper procurement documentation for all project expenditures. For sealed bid need – bid solicitation (spec book) document, affidavit of publication on request for bids, copy of the low bid packet, copy of bid bond, Section 3 form, bid tabulation sheet, engineers estimate, and award documentation. For small purchase items – 3 or more written quotes, written quote solicitation document, Section 3 form, and award decision. For request for proposal items – written request for proposal with the relative importance of each factor (price must be a factor but not necessarily the highest), 3 or more proposals, Section 3 documentation, and award decision. The grant administrator may need to write up acceptable documentation for some of these steps.
B. IowaGrants contractor and subcontractor eligibility documentation and XXX.xxx. This step must be done prior to executing any contracts.
C. Obtain proper wage rate determination for the project – XXX.xxx. Check prior to bid opening on updates to wage rate determination.
D. Include proper CDBG and other language in procurement solicitation documents – CDBG required contract language, CDBG job site posters, Section 3.
E. Section 3 hours documentation for general contractor and subcontractors on project if CDBG expenditures exceed $200,000 per address.
F. Copy of written contracts for items that are procured. For sealed bid items, they must have performance and payment bonds, with a copy.
G. Copy of any change orders issued during the construction.
H. Go through special procedures with IEDA and others if there is only one bidder. Two bidders are acceptable for most things.
I. Potentially exclude architect and engineering services from budget so that services can get underway prior to grant award and minimize procurement issues.
PROCUREMENT AND CONTRACTS. The Health Officer and the Missoula City-County Health Department are subject to all Missoula County policies and procedures, including but not limited to human resources, risk, legal, procurement and contracting. The County Commissioners are the contracting entity for Contracts between the Health Department and/or Health Officer and any other contracting entity or agency subject to the Missoula County Purchasing and Contracts Policy.
PROCUREMENT AND CONTRACTS. Contracts must be of a reasonable cost, generally be competitively bid, and must comply with Federal (2 CFR Part 200), State, and local procurement standards. Jurisdiction agrees to review and follow procurement and contract requirements necessary for compliance with the Public Assistance Program. If departure from this was required as part of an emergency, the jurisdiction will provide written documentation notating such events. Tribal Entities are not required to follow State or Local procurement standards, but must comply with Tribal and other applicable procurement standards.
PROCUREMENT AND CONTRACTS. Contracts must be of a reasonable cost, generally be competitively bid, and must comply with Federal, State, and local procurement standards. See additional procurement requirements. The sub-recipient agrees to review and follow procurement and contract requirements necessary for compliance with the Public Assistance Program.
