REIMBURSEABLE EXPENSES. If the Customer has so specified in the Call Off Order Form, the Supplier shall be entitled to be reimbursed by the Customer for Reimbursable Expenses (in addition to being paid the relevant Call Off Contract Charges under this Call Off Contract), provided that such Reimbursable Expenses are supported by Supporting Documentation. The Customer shall provide a copy of their current expenses policy to the Supplier upon request. PAYMENT TERMS/PAYMENT PROFILE The payment terms/profile which are applicable to this Call Off Contract are set out in Annex 2 of this Call Off Schedule 3.
REIMBURSEABLE EXPENSES. A. Reimbursable expenses include expenses incurred by the CMR (including consultants) in the interest of the project, as identified in the following paragraphs. A maximum of three percent (3%) markup may be applied to reimbursable expenses, except for expense of reproduction, postage, and handling of Drawings, Specifications, and other documents, to which no markup may be applied.
REIMBURSEABLE EXPENSES. If the Customer has so specified in the Contract Order Form, the Supplier shall be entitled to be reimbursed by the Customer for Reimbursable Expenses (in addition to being paid the relevant Contract Charges under this Contract ), provided that such Reimbursable Expenses are supported by Supporting Documentation. The Customer shall provide a copy of their current expenses policy to the Supplier upon request. PAYMENT TERMS/PAYMENT PROFILE The payment terms/profile which are applicable to this Contract are set out in Annex 2 of this Contract Schedule 3.
REIMBURSEABLE EXPENSES. The Supplier shall be entitled to be reimbursed by the Customer for Reimbursable Expenses (in addition to being paid the relevant Call Off Contract Charges under this Call Off Contract), provided that such Reimbursable Expenses are supported by Supporting Documentation. The Customer shall provide a copy of their current expenses policy to the Supplier upon request. PAYMENT TERMS/PAYMENT PROFILE The payment terms/profile which are applicable to this Call Off Contract are set out in Annex 2 of this Call Off Schedule. INVOICING PROCEDURE The Customer shall pay all sums properly due and payable to the Supplier in cleared funds within thirty (30) days of receipt of a Valid Invoice, submitted to the address specified by the Customer in paragraph 65.5 of this Call Off Schedule and in accordance with the provisions of this Call Off Contract. The Supplier shall ensure that each invoice (whether submitted electronically or in a paper form, as the Customer may specify): contains: all appropriate references, including the unique Order reference number [ ] [Guidance note: specify unique Order Reference Number]; and a detailed breakdown of the Delivered Services, including the Milestone(s) (if any) and Deliverable(s) within this Call Off Contract to which the Delivered Services relate, against the applicable due and payable Call Off Contract Charges; and shows separately: any Service Credits due to the Customer; and the VAT added to the due and payable Call Off Contract Charges in accordance with Clause 22.2.1 of this Call Off Contract (VAT) and the tax point date relating to the rate of VAT shown; and is exclusive of any Management Charge (and the Supplier shall not attempt to increase the Call Off Contract Charges or otherwise recover from the Customer as a surcharge the Management Charge levied on it by the Authority); and it is supported by any other documentation reasonably required by the Customer to substantiate that the invoice is a Valid Invoice. The Supplier shall accept the Government Procurement Card as a means of payment for the Services where such card is agreed with the Customer to be a suitable means of payment. The Supplier shall be solely liable to pay any merchant fee levied for using the Government Procurement Card and shall not be entitled to recover this charge from the Customer. All payments due by one Party to the other shall be made within thirty (30) days of receipt of a valid undisputed invoice unless otherwise specified in this Call Off Contr...
REIMBURSEABLE EXPENSES. If the Contracting Authority has so specified in the Call Off Order Form, the Supplier shall be entitled to be reimbursed by the Contracting Authority for Reimbursable Expenses (in addition to being paid the relevant Call Off Contract Charges under this Call Off Contract), provided that such Reimbursable Expenses are supported by Supporting Documentation. The Contracting Authority shall provide a copy of their current expenses policy to the Supplier upon request. PAYMENT TERMS/PAYMENT PROFILE The payment terms/profile which are applicable to this Call Off Contract are set out in Annex 2 of this Call Off Schedule 3.
REIMBURSEABLE EXPENSES. In addition to the fees for specific Services, Consultant shall be reimbursed for the actual pre-approved, out-of-pocket expenses directly related to undertaking the Services. Professional licensing fees are pre-approved.
REIMBURSEABLE EXPENSES. 1. The BOARD agrees to reimburse members of the professional staff for reasonable expenses which may be incurred by such members, only when prior approval is given therefore, in writing, by the BOARD. Approval to attend conferences, workshops, seminars or courses shall not be construed as approval of attendant expenses.
REIMBURSEABLE EXPENSES. 3.1 Reimbursable approved Expenses include international air travel to India (business class airfare for partners/directors and economy class for staff to a maximum of 1 team member of the CONSULTANT per trip). In addition, boarding & lodging for visits, transportation to and from the airport and meeting sites will be provided by CLIENT. If the travel is coordinated to service other projects at same time, the cost will be apportioned between clients being serviced.
REIMBURSEABLE EXPENSES. A. Reimbursable expenses include expenses incurred by the CMR (including consultants) in the interest of the project, as identified in the following paragraphs. A maximum of three percent (3%) markup may be applied to reimbursable expenses, except for expense of reproduction, postage, and handling of Drawings, Specifications, and other documents, to which no markup may be applied.
B. The following expenses incurred by the CMR in performing its responsibilities under the Contract will be reimbursed:
1. Reproduction, incurred by the CMR using the APS authorized reproduction service providers, postage, and handling of Drawings, Specifications, and other documents, as required for formal submission to APS or the County offices.
2. Long distance travel, as authorized by APS. Long distance travel is considered to be travel in excess of the states of Virginia, Maryland and The District Columbia In these circumstances, travel expenses will be reimbursed in accordance with the GSA Per Diem Rates for Arlington County, Virginia.
C. Expenses incurred by the CMR which will not be reimbursed include, but are not limited to:
1. Transportation (mileage, parking, bike or car rental) within the states of Virginia, Maryland and the District of Columbia and unauthorized out of Arlington County or long distance travel; communications and Internet connectivity; meals and entertainment. These expenses are to be included in the CMR’s Lump Sum Price, Not to Exceed Price, and Loaded Hourly Rates.
D. If the CMR has expenses which they deem to be reimbursable in nature outside the items noted above, the CMR shall bring these items to the attention of APS prior to the final negotiation of the CMR’s fees and also provide justification for consideration to APS for approval on such expenses.
REIMBURSEABLE EXPENSES. All reimbursable expenses must be submitted to the Business Office in hard copy on the approved form and accompanied by the documentation listed below. The form must be signed by the employee and his/her supervisor in order to receive reimbursement. All forms and documentation must be received within 30 days of incurring the expense. Failure to meet this deadline may result in the reimbursement being denied. Mileage Allowance Travel expenses, including mileage are subject to pre-approval by the Executive Director or designee. Mileage will be reimbursed at the rate of current IRS rate per mile. Mileage is considered travel other than travel to/from work. A mileage reimbursement form must be filled out correctly with the mileage calculated using Google Maps with a copy of the map and mileage submitted to the back of the reimbursement form. Mileage will be factored as the distance the employee must travel from their place of residence to the required destination. Mileage records must be maintained and must accompany original parking receipts, toll receipts, and other travel-related receipts when submitting for reimbursement. Expense reimbursement should be submitted to GCVS business office at the end of each calendar month but, no later than 30 days after the date of travel. Mileage reimbursement requests greater than 30 days old will not be reimbursed. Where there are extenuating circumstances, the Director of Business Services or Executive Director may approve reimbursement requests after the deadline. Staff submitting Mileage Allowance and/or Travel Permission items for reimbursement must submit accurate documents and requests. Falsification of any reimbursement request will be grounds for corrective action up to and including termination.
