Academic File. 8.08.1 The Academic File shall contain only the Letter of Appointment, documents related to renewal, academic leave, promotion, and/or tenure, and documents specifically authorized for inclusion under this Agreement. Academic leave is limited to sabbatical leave, and leave without pay for academic reasons. Documents pertaining to other leaves shall be contained in the Personnel File. Only the Employee or duly authorized representatives of the Employer may add materials to the Academic File. The Academic File shall be stored in the office of the Vice- President (Academic and Research), who shall be responsible for ensuring that only authorized documentation is placed on the file.
Academic File. A bargaining unit member’s official academic personnel file (also referred to at times as the evaluative file) is maintained by the Office of the Xxxxxxx in digital and/or paper form. The academic personnel file typically contains the following, as applicable, in paper or digital form: copies of official transcripts; initial offer letters; CVs; annual performance evaluations (“APE”); colleague evaluations, promotion and tenure review final outcome notification letters, and other formal evaluations of faculty performance; records of appointment changes; notices of non-renewal, retirement, or resignation. Academic files may also contain letters of commendation; documented verbal and written coaching (e.g., letters of instruction; letter of expectation); non-disciplinary letters of counsel; disciplinary actions; and similar documents.
Academic File. A bargaining unit member’s official academic personnel file (also 900 referred to at times as the evaluative file) is maintained by the Office of the Xxxxxxx in digital and/or 901 paper form. 902 903 The academic personnel file typically contains the following, as applicable, in paper or digital form: 904 copies of official transcripts; initial offer letters; CVs; annual performance evaluations (“APE”); 905 colleague evaluations, promotion and tenure review final outcome notification letters, and other 906 formal evaluations of faculty performance; records of appointment changes; notices of non-renewal, 907 retirement, or resignation. 908 909 Academic files may also contain letters of commendation; documented verbal and written coaching 910 (e.g., letters of instruction; letter of expectation); non-disciplinary letters of counsel; disciplinary 911 actions; and similar documents. 912
