Event Coordination. The Client must appoint a single representative to instruct The University on the details of the Event. Only that individual may request changes to any of the arrangements outlined in this Agreement. All arrangements should be finalized no less than fourteen (14) days prior to the first date of the Event. Any additions, changes or deletions to set up arrangements received less than 14 days prior to the event are subject to approval by the Director of Conference Services & University Scheduling and may be subject to additional charges.
Event Coordination. Event coordination includes providing designated Logistical Support Packages (LSP), advising Unit Ministry Team (UMT)s on venue selection, ensuring proper childcare ratios as required by Army Directive 2014-23 Conduct of Screening and Background Checks for Individuals Who Have Regular Contact With Children in Army Programs, timely correspondence with UMTs, and reporting on event status within Army designated systems.
Event Coordination. Licensee shall, as required by LHBX, complete an LHBX Event Hosting Agreement. This event planning and coordination document sets forth Licensee's requirements regarding: space layout and set-up, event hours and dates, attendees, seating, equipment needs, parking, security, loading/unloading needs, utilities, telecommunications, catering and audio/visual equipment. Upon completion and signature of the event resume by Licensee and approval and acceptance by the Licensor, Licensee's event resume shall become an amendment to this Agreement.
Event Coordination. The Parties will work with one another in good faith to coordinate the Event Producer’s planning of each Event.
Event Coordination. For the 2 and 4 hr package, it is a required condition that you obtain a qualified planner or coordinator that is, at a minimum, responsible for setup, directing the event and any rehearsal (if applicable), managing vendors and rentals, and breaking down the event to ensure the Arboretum is returned to its original state. Any new coordinators must meet with our Special Event Program Coordinator no later than 60 days prior to the event. Failure to acquire a qualified event coordinator will result in a loss of deposit. Smoking: Smoking of any kind including vaping is strictly prohibited. Violation of our non-smoking policy will result in loss of the security deposit if smoking or evidence of smoking is discovered.
Event Coordination. Famous will, in coordination with the Events Director and pursuant to an event order completed in writing, completely set-up any spaces booked for an event at the Club with tables, chairs, risers, podiums, other audio visual equipment and any power service required beyond normal capacities.
Event Coordination. Management's Community Manager will coordinate all Association sponsored special events with the Association's designated chairperson for the event. The Manager will provide such administrative and management support as is practical and consistent with the Manager's other assigned duties. Management will not be responsible for hosting the event or ensuring that the event has a suitable number of volunteers to help with the event. Management will field telephone calls from individuals wanting to participate as volunteers and pass information on to the designated chairperson of such event. Management will also assist in the contracting of any services needed for the event, but will not be responsible for acquiring sponsorship of the event.
Event Coordination. On the day of the event a site manager will be present to assist with your reservation, proportionate to the type of rental you have confirmed. Full Day Eight Hour event rentals will receive 10 hours of site management and Part Day Four Hour event rentals will receive 5 hours of site management. Events requiring extra site management need to be arranged in advance and will be charged an additional fee. Prior to your event a date and timeframe may be coordinated for you and your contracted vendors to visit the Property. The availability of visits to the Property prior to the event date are at the sole discretion of the Lessor.
Event Coordination. On or after the Effective Date, the Parties will meet at least quarterly to discuss parking needs and special events that may have an impact on parking demands for the shared parking facilities, and in an effort to minimize scheduling of overlapping events that may exceed available parking capacity. However, District shall have first right to use the School Parking Lot at all times that the High School is in session, or when District is conducting any event or activity on the School Property.
