Grant Disbursements. With each disbursement request, the Grantee must provide documentation as required in this section:
a. Requests for payment shall be made with the Grant Disbursement Request Form (MSCD/ISB-90) and conform to the instructions identified in Sections G and I of this Grant Agreement. Grant payments shall be made only for reasonable costs incurred by the Grantee and only when the Grantee has submitted a Grant Disbursement Request Form; has completed milestones stipulated in Exhibit B, Attachment II; the requirements specified herein, including Section F, Section G, Section H, and Section I of this Grant Agreement have been accomplished; documentation of accomplishment has been provided to CARB in the form of the Status Report; and any associated deliverables (if applicable) have been provided to CARB. CARB will have sole discretion to accelerate the timeline for allowable disbursements of funds identified in Exhibit B, Attachment II (with the exception of the final disbursement of funds), necessary to assure the goals of the program are met.
x. Xxxxx payments are subject to CARB’s approval of Status Reports and any accompanying deliverables (see Sections F, G, H and I of this Grant Agreement). A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented; that a deliverable meeting specifications has not been provided; that claimed expenses are not documented, not valid per the budget, or not reasonable; or that the Grantee has not met other terms of the grant.
c. Requests for project funds in advance of performing the work or incurring the cost requires an Advance Payment Request Form (see Section G.5, Advance Payment) and a detailed list of the future work the Grantee intends to fund with the disbursement. The Grantee must demonstrate in a subsequent report that the advance has been expended appropriately by supplying documents required in Section G.6,
Grant Disbursements. CARB will release any disbursements from the total Grant award after the Grantee submits the following to CARB: • A fully executed Grant Agreement; and • Grant Disbursement Request Form (Form MSCD/ISB-90). The Grantee must mail Grant Disbursement Requests to the CARB Project Liaison. Disbursement request must be made in conjunction with completed milestones, details depend on the Grantee’s application. Grant payments are subject to CARB’s approval of Status Reports and any accompanying deliverables. A payment will not be made if the CARB Project Liaison deems that a milestone has not been accomplished or documented, a deliverable meeting specification has not been provided, claimed expenses are not documented, not valid per the budget, or nor reasonable, or the Grantee has not met other terms of the grant. The Division Chief of the Mobile Source Control Division or designee of CARB may review the CARB Project Liaison’s approval or disapproval of a Grant Disbursement Request. No reimbursement will be made for expenses that, in the judgment of the Division Chief of the Mobile Source Control Division or designee of CARB, are not reasonable or do not comply with the Grant Agreement. CARB will have sole discretion to accelerate the timeline for allowable disbursements of administrative and project funds identified in Exhibit B, Attachment II (with the exception of the final project administration disbursement), necessary to assure the goals of the project are met. CARB will withhold payment of ten percent of administrative funds until completion of all work and submission of a Final Report to CARB. It is the Grantee’s responsibility to submit a Grant Disbursement Request for this final disbursement of funds. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code section 927, et. seq.
Grant Disbursements. The Grantee must request disbursement of grant funds in the form and format required by the Authority with appropriate back-up documentation and certifications. (See Attachment 1). Reimbursements are made for actual costs incurred and must be for approved milestones. The back-up documentation must demonstrate the total costs incurred are allowable, and reflect the amount being billed. Documentation must include: • A ledger summarizing cost being billed; • A summary of direct labor costs supported by timesheets or other valid time record to document proof of payment; • Travel and per-diem reimbursement documentation; • Contractor or vendor pay requests; • Itemized invoices and receipts; and • Detailed ledger of costs being charged to this grant. Additionally, the Grantee may be required to provide proof of payment of the incurred costs at the request of the Authority. Payment of grant funds will be subject to the Grantee complying with its matching contribution requirements of the Grant. Payment of grant funds will be made by the Authority to the Grantee within 30 days from receipt of a properly completed, supported, and certified Reimbursement Request (See Attachment 1).
Grant Disbursements. The recipient of a CARB advance payment cannot advance pay any other entity. No further advance shall be disbursed until the Grantee is fully compliant with all terms of the grant. Failure to comply shall require the Grantee to return all amounts of the inappropriate or unapproved expenditure to CARB within 45 calendar days of written notification.
Grant Disbursements. The Grantee must request disbursement of grant funds in the form and format required by the Authority with appropriate back-up documentation and certifications. (See Attachment 1) Reimbursements are made for actual costs incurred and must be for approved milestones. The back-up documentation must demonstrate the total costs incurred are allowable, and reflect the amount being billed. Documentation must include: A ledger summarizing cost being billed A summary of direct labor costs supported by timesheets or other valid time record to document proof of payment Travel and per diem reimbursement documentation Contractor or vendor pay requests Invoices Detailed ledger of costs being charged to this grant Payment of grant funds will be subject to the Grantee complying with its matching contribution requirements of the Grant. Payment of grant funds will be made by the Authority to the Grantee within 30 days from receipt of a properly completed, supported, and certified Reimbursement Request (See Attachment 1).
Grant Disbursements. (a) WHC will advance Grant funds as follows, at a time when WHC has been provided with the funds to transfer to the Applicant:
(i) Up to a maximum 40% («Invoice_1_40») of the total approved Grant funds upon WHC’s receipt of a signed copy of the Agreement and Project invoice, as per section 5 (b) of this Agreement.
(ii) Up to a maximum 40% («Invoice_2_40») of the total approved Grant funds following WHC’s receipt and acceptance of the Interim Report, as per section 19 (b), and accompanying Project invoice, as per section 5 (b).
(iii) The balance of the total («Invoice_3_20») approved Grant funds upon the completion of the Project and WHC’s receipt and acceptance of the Final Project Report, as per section 19 (c), and accompanying Project invoice, as per section 5 (b).
(b) To initiate a Grant disbursement from WHC, the Applicant must forward a Project invoice that contains the following details, to WHC (Attention Xxxxx Xxxxxx, Xxxxx Administrator, xxxxxx@xxx.xxx):
(i) Name and address of the Applicant/organization to whom WHC’s Grant payment should be made
(ii) Current date
(iii) Invoice number (if applicable)
(iv) The Project number and title
(v) The length of time that the invoice covers
(vi) The funds/amount requested from WHC for the invoice period
(vii) A list of the approved project activities (from project activity table provided in the application) to which the funds from invoice will be allocated or for which funds have already been incurred.
Grant Disbursements a. All disbursements from the total Grant award, including both advance payments and grantee reimbursements for funds not advanced, will be made following CARB’s review and approval of Grant Disbursement Request Forms.
b. CARB shall disburse funds in accordance with the California Prompt Payment Act, Government Code Section 927, et. seq.
c. The Grantee shall submit the Grant Disbursement Requests to CARB Accounting Section at xxxxxxxxxxxxxxx@xxx.xx.xxx with a copy to the CARB project liaison. The Grantee must submit this electronically, based on CARB’s current electronic submission guidance at the time of request. Requests for payment must be made with the Grant Disbursement Request Form and contain all documentation required with the form.
Grant Disbursements. (a) WHC will advance Grant funds as follows, at a time when WHC has been provided with the funds to transfer to the Applicant:
(i) Up to a maximum 40% of the total approved Grant funds upon WHC’s receipt of a signed copy of the Agreement and Project invoice, as per section 5 (b) of this Agreement.
(ii) Up to a maximum 40% of the total approved Grant funds following WHC’s receipt and acceptance of the Interim Report, as per section 19 (b), and accompanying Project invoice, as per section 5 (b).
(iii) The balance of the total approved Grant funds upon the completion of the Project and WHC’s receipt and acceptance of the Final Project Report, as per section 19 (c), and accompanying Project invoice, as per section 5 (b).
(b) To initiate a Grant disbursement from WHC, the Applicant must forward a Project invoice that contains the following details, to WHC (Attention: Program Manager):
(i) Name and address of the Applicant/organization to whom WHC’s Grant payment should be made
(ii) Current date
(iii) Invoice number (if applicable)
(iv) The Project number and title
(v) The length of time that the invoice covers
(vi) The funds/amount requested from WHC for the invoice period
Grant Disbursements. (a) WHC will advance Grant funds as follows, at a time when WHC has been provided with the funds to transfer to the Applicant:
(i) Up to a maximum 75% («Invoice_1»)of the total approved Grant funds upon WHC’s receipt of a signed copy of the Agreement and Project invoice, as per section 5 (b) of this Agreement.
(ii) The balance of the total («Invoice_2») approved Grant funds upon the completion of the Project and WHC’s receipt and acceptance of the Final Project Report, as per section 19 (c), and accompanying Project invoice, as per section 5 (b).
(b) To initiate a Grant disbursement from WHC, the Applicant must forward a Project invoice that contains the following details: To Wildlife Habitat Canada 0000 Xxxxxxxxx Xxxx, Suite 247 Ottawa ON K2H 8R2 (Attention Xxxxx Xxxxxx, Project Manager, xxxxxx@xxx.xxx)
(i) Name and address of the Applicant/organization to whom WHC’s Grant payment should be made
(ii) Current date
(iii) Invoice number (if applicable)
(iv) The Project number and title
(v) The length of time that the invoice covers
(vi) The funds/amount requested from WHC for the invoice period
Grant Disbursements. All disbursements from the total Grant award will be made following CalEPA’s review and approval of Grant Disbursement Request Forms.
a. CalEPA shall disburse funds in accordance with the California Prompt Payment Act, Government Code Section 927, et. seq.
b. The Grantee shall submit a Grant Disbursement Request Form with data confirming milestone completion and a detailed narrative describing project administrative costs (including Grantee and third party entities) and project fund expenditures attached;
c. The Grantee shall submit the Grant Disbursement Requests to CalEPA Accounting Section at xxxxxxxxxxxxxxx@xxx.xx.xxx with a CC to the CalEPA project liaison. The Grantee must submit this electronically, based on CalEPA’s current electronic submission guidance at the time of request. Requests for payment must be made with the Grant Disbursement Request Form and contain all documentation required with the form.
