Meeting Protocols. For regular weekly project status meetings, Contractor’s Project Manager shall provide a meeting agenda and any handouts at least one business day in advance of the scheduled meeting.
Meeting Protocols. For regular Project status meetings, Contractor’s Project Manager shall provide a meeting agenda at least one
(1) business day in advance of the meeting and any handouts at least one (1) business day in advance of the scheduled meeting.
Meeting Protocols. LDM Agreement Meetings LDM Agreement Meetings will be held at least quarterly, as agreed by the NT Government and JCAC to monitor the progress of Agreement objectives and shared performance areas, with an agenda that will include but not be limited to: • recording / reporting on agreed action items • reporting on the progress of Agreement objectives and Implementation Plans • discussion of any agreement-level matters that arise from time to time • a review of the relationship between the parties • major issues / areas for improvement The meetings will be co-chaired between the JCAC Chairperson and the Regional Executive Director – Barkly Region, Department of the Chief Minister Both JCAC and the NT Government co-chairs will invite a minimum of two additional representatives (a total of 3 representatives from each party) to attend meetings A senior Commonwealth officer responsible for Indigenous Affairs in the region will also be invited to attend meetings. Local Decision Making Agreement Meetings will work towards consensus decisions. An interpreter will be made available should they be required Minutes will be taken at all meetings in English and circulated to all participants and apologies. Action items from the meeting will form part of agenda items for next meeting, and the next meeting will receive updates on whether action items were completed and, if not, what further action is required. Any changes required for Implementation Plans are agreed and minuted, and necessary changes are made and communicated to Implementation Plan representatives, and to any publicly available information. Implementation Plan Meetings The parties will hold Implementation Plan Meetings for each Schedule 2, Schedule 3 and Schedule 4 priority as often as is required to adequately develop and implement the Implementation Plans under this agreement, with an agenda that includes but is not limited to: • recording / reporting on agreed action items • Review of Implementation Plan items and progress • Review of the relationship between the parties • Review of risks and associated mitigation measures and their effectiveness • Major issues / areas for improvement JCAC and the NT Government will nominate a lead representative for each Implementation Plan. The NT Government representative will be responsible for organising Implementation Plan Meetings, inviting JCAC representative, other responsible NT Government Agencies and other agreed stakeholders. Meetings will be conducted in ...
Meeting Protocols. (a) The NBMG will be convened and meet as necessary:
Meeting Protocols. All governance meetings should follow standard business practices for meeting etiquette, as follows: o Meeting changes should be communicated at least 5 Business Days in advance. o Agendas will be jointly established and circulated together with any other meeting materials 3 Business Days prior to the meeting. o Quorum for all meetings require at least one representative of each party to be present in person or through acceptable remote access. o All decisions will be made in accordance with section 1.7 (Authority and Decision making) below. o Meeting minutes shall be taken and circulated to committee members within 3 Business Days of the meeting. o parties have three Business Days after circulation of the minutes to object to minutes, failing which minutes are deemed to be accepted. Such deeming provision shall not apply to minutes of meetings of Joint Relationship Sponsors which must be accepted by the members thereof. o Meeting invitees to indicate ability to attend at least 3 Business Days prior to the meeting and, if unable to attend, to send an appropriate delegate with decision-making authority.
Meeting Protocols. The board uses established meeting protocols to ensure everyone understands what will occur at board meetings. This includes a template for the board agenda, reporting templates (administration, business services, etc.), and board policy explaining how parents can bring an issue to the board and address the board if they have concerns. Board members are bound by executive session law to maintain confidentiality. In general, it is wise for board members to use discretion when at school functions and speaking outside the board room. Even though the board member may perceive him/ herself as not wearing his/her board hat, others may perceive the board member in that role. One of the board’s strengths is its wide diversity of strengths, skills, and opinions. It is these different viewpoints that allow the board to reach the best conclusions, through vigorous debate and discussions. Board members must be mindful of speaking with one voice on matters that have been voted by the full board. The board has outlined communication pathways in its policies and encourages the Executive Director to likewise clearly articulate communication pathways for staff, students, and parents. The board will adhere to these communication pathways and not circumvent the established process. Board members are expected to attend all board meetings. A member may receive an excused absence by notifying the board President or at least two other board members prior to the scheduled meeting. Board members should be aware of their fiduciary responsibility as a board member and not abstain from voting on a matter unless there is a conflict of interest that has been declared. The board will use Xxxxxx’s Rules of Order to conduct its meetings.
Meeting Protocols i. The Architect shall attend meetings as required by the County, to include, but is not limited to:
i. Schematic Design (SD) ii. Design Development (DD) iii. Construction Documents (CD)
Meeting Protocols i. This meeting will occur at a time when the employee is not actively instructing or supervising students.
Meeting Protocols. 8.2.1. The Architect shall attend meetings as required by the County, however limited to a number of meetings by phase as defined herein:
8.2.1.1. Schematic Design (SD) twice-monthly meetings;
8.2.1.2. Design Development (DD) twice monthly meetings;
8.2.1.3. Construction Documents (CD) 5 meetings;
8.2.1.4. Construction Administration (CA) twice monthly meetings;
8.2.2. The Architect shall not have any direct or indirect contract relationship with any officer, or employee, of the County that will conflict with his ability to perform the Services hereunder. All personnel assigned to the Services shall be fully qualified and all facilities employed shall be adequate for the Services required.
8.2.3. Attend all meetings and conferences as arranged and required by the County during the progress of the Services hereunder to establish design concepts, to review preliminary and final reports, secure agreement upon comprehensive and detailed basis of design, and discuss any other matters relating to the Services.
8.2.4. Provide the County with meeting minutes to confirm and record the understandings and agreements resulting from meetings and conferences.
