USE OF RECORDS. All Division records of corrective/disciplinary actions shall be maintained in the following manner:
(A) A documented constructive counseling shall not be relied upon for any administrative purpose after one (1) year, so long as there is no subsequent corrective/disciplinary action during the one (1) year period.
(B) Actions of record shall be maintained in each member's Division master personnel file throughout his/her employment, with the exception that, at the member's written request to the Chief of Police and after two (2) years from the date of the action, fleet safety records and written reprimands shall have no further force and effect provided no further action of record has occurred. Written reprimands and safety records shall remain a part of the member's Division master personnel file and maintained by the Division of Police until these materials can be legally destroyed in accordance with all applicable Federal, State, and local laws.
(C) Actions of record (except for Fleet Safety Records and written reprimands) shall be maintained in each member's Division Master Personnel File throughout his/her employment. However, a member may, in writing, through his/her chain of command, request to the Chief of Police that such action of record have no further force or effect, provided no further action of record of the same or similar nature has occurred within three (3) years after the date of the incident which gave rise to the action. The Chief of Police shall grant such a request (and so note on the record of action) unless the incident was of a serious nature, as determined by the Chief.
(D) In any case in which a documented constructive counseling, reprimand, suspension, or dismissal is overturned, the personnel record shall clearly indicate the same. In addition, not investigated or not sustained allegations or complaints of misconduct made against a member and appearing in Internal Affairs Bureau files shall not be considered in future corrective actions or future promotion consideration.
USE OF RECORDS. Oral reprimands may be considered in connection with subsequent disciplinary action for a period of one (1) year. Written reprimands may be considered in connection with subsequent disciplinary action for two (2) years. Any other form of disciplinary action may be considered in connection with subsequent disciplinary action for a period of three (3) years. If the conduct leading to disciplinary action occurs prior to the expiration of the periods specified above such disciplinary action shall be used as a basis for further disciplinary action, regardless of date of hearing or issuance of disciplinary decision. If a member is off duty on approved or unapproved leave, the length of time that prior discipline may be considered shall automatically be tolled on a day-for-day basis for any leave of fifteen (15) or more consecutive calendar days, excluding vacation and compensatory time.
USE OF RECORDS. 6.1 The Archive will be entitled to photograph, microfilm or otherwise copy the Records, the copies to be the property of the Archive.
6.2 The Archive may also use copies of the Records for the Archive’s own purpose including making them available outside the Archive to promote its services and publicise its activities.
6.3 Permission of the Depositor will be sought for any publication of the substantial part of a Record or Deposit.
6.4 Subject to preservation and copyright provisions, reproductions of Records may be supplied to members of the public for purposes of study, exhibition, and publication.
USE OF RECORDS. If a personnel action is based in whole or in part on written personnel records, only material contained in the official personnel file shall be considered.
USE OF RECORDS. An employer may use an individual’s record received from the clearinghouse only to assess and evaluate whether a prohibition applies with respect to the individual to operate a commercial motor vehicle for the employer.
USE OF RECORDS. 2.1 The Records being provided are not generally subject to the State of Georgia’s open records provisions. However, as permitted by the laws of the State of Georgia, the Department is making the Records available to Licensee solely and exclusively for the following uses as set forth in Section 2.2 herein (these uses heretofore and hereinafter shall be referred to as “Permitted Uses”).
2.2 Licensee, as agent and attorney-in-fact for certain SI’s may obtain motor vehicle records from the Department solely for the reason of verifying a security interest on behalf of a customer for whom the SI or Licensee has been appointed the customers attorney-in-fact. Licensee shall ensure that any SI to whom the Licensee passes any information received from the Department shall not disclose such information to any third party for any reason without prior written consent of the Department.
2.3 Licensee shall not divulge, authorize or permit, through act or omission, any of its employees, agents, consultants, or representatives to divulge to others the Records or information contained therein for any use other than Permitted Uses.
2.4 The Records shall be limited to information consisting of the natural person’s name, address and recorded security interest or liens, if any.
2.5 The method by which the Department will make the Records available to Licensee shall be within the sole discretion of the Department. Licensee, at its sole cost and expense, shall furnish any and all materials necessary for the Department to make the Records available to Licensee.
2.6 SI shall not disclose or sell, or authorize or permit through act or omission, any of their employees, agents, consultants or representatives to disclose or sell the Records.
2.7 Licensee and SI shall ensure that they, their agents, employees or others working at their direction comply with all security provisions outlined in Section 10 of this Agreement. Licensee and SI shall immediately notify the Department by telephone if fraud or abuse is suspected or confirmed, and provide written notification of the fraud or abuse, containing all facts therein, within three (3) business days of notification by telephone.
2.8 Licensee and SI shall maintain a current list of persons and entities authorized to access the Department’s motor vehicle records, including but not limited to their agents, employees or others working at their direction. Licensee and SI shall make the list available to the Department upon demand.
USE OF RECORDS. In no case during the period of probation will the records of the Tenure Review Committee or of any Working Committee be used for any purpose other than evaluation of the probationer for tenure qualification, unless it is at the written request of the probationer and with the written permission of the author/maker. Student evaluations of probationers or tenured faculty may, however, be used in institutional accreditation documentation, and bona fide program assessment processes such as specialized initial and continuing program accreditation and internal program reviews. Names of faculty members will be removed from data unless required for institutional or program accreditation. 406 COMPLAINTS CONCERNING THE TENURE REVIEW COMMITTEE 406.1 COMMITTEE FOR INVESTIGATING A COMPLAINT If there is a complaint against the Tenure Review Committee, the HCEA President and the College President, or designees as appropriate, will constitute the committee for investigating the complaint. If the HCEA President is a member of the Tenure Review Committee or on the complainant’s working committee, the HCEA President will be replaced on this committee by another tenured faculty member appointed by the HCEA Executive Board.
USE OF RECORDS. All Division records of corrective/disciplinary actions shall be maintained in the following manner:
(A) A documented constructive counseling shall not be relied upon for any administrative purpose after one (1) year, so long as there is no subsequent corrective/disciplinary action during the one (1) year period.
(B) Actions of record shall be maintained in each member's Division master personnel file throughout his/her employment, with the exception that, at the member's written request to the Chief of Police and after two (2) years from
(C) Actions of record (except for Fleet Safety Records and written reprimands) shall be maintained in each member's Division Master Personnel File throughout his/her employment. However, a member may, in writing, through his/her chain of command, request to the Chief of Police that such action of record have no further force or effect, provided no further action of record of the same or similar nature has occurred within three (3) years after the date of the incident which gave rise to the action. The Chief of Police shall grant such a request (and so note on the record of action) unless the incident was of a serious nature, as determined by the Chief.
(D) In any case in which a documented constructive counseling, reprimand, suspension, or dismissal is overturned, the personnel record shall clearly indicate the same. In addition, not investigated or not sustained allegations or complaints of misconduct made against a member and appearing in Internal Affairs Bureau files shall not be considered in future corrective actions or future promotion consideration.
USE OF RECORDS. The Producer acknowledges and consents to the use of its records for education, research, and genetic evaluation programs in accordance with the USDA-AIPL and XXXX XXXX policies. The Producer acknowledges having received and read a copy of the current version of such policy and agrees to abide by and be bound by the provisions of such policy and to stay informed of any changes thereto during the term of this Agreement.
USE OF RECORDS. Sponsor understands and agrees that officers, employees and contractors of the Department of Health and Human Services, including the Office of Inspector General (OIG), may use information collected under the RDS Program only for the purposes of, and to the extent necessary in, carrying out their responsibilities under 42 C.F.R. 423 Subpart R including, but not limited to, determination of payments and payment-related oversight and program integrity activities, or as otherwise required by law. This restriction does not limit OIG authority to conduct audits and evaluations necessary for purposes of 42 C.F.R. 423 Subpart R or other authority. Sponsors further acknowledge that CMS will release Retiree Drug Subsidy payment data in accordance with 423.884(c). Obtaining Federal Funds: Plan Sponsor acknowledges that the information furnished in its Plan Sponsor Application is being provided to obtain Federal funds. Plan Sponsor certifies that it requires all subcontractors, including plan administrators, to acknowledge that information provided in connection with the Plan Sponsor's Application is used for purposes of obtaining Federal funds. Plan Sponsor acknowledges that payment of a subsidy is conditioned on the submission of accurate information. Plan Sponsor agrees that it will not knowingly present or cause to be presented a false or fraudulent claim. Plan Sponsor acknowledges that any overpayment made to the Plan Sponsor under the RDS Program may be recouped by CMS. Plan Sponsor will promptly update any changes to the information submitted in its Plan Sponsor Application. Data Security: Plan Sponsor agrees to establish and implement proper safeguards against unauthorized use and disclosure of the data exchanged under this Plan Sponsor Application. Plan Sponsor recognizes that the use and disclosure of protected health information (PHI) is governed by the Health Insurance Portability and Accountability Act (HIPAA) and accompanying regulations. Plan Sponsor certifies that it has established and implemented appropriate safeguards in compliance with 45 C.F.R. Parts 160, 162 and 164 (HIPAA administrative simplification, privacy and security rule) in order to prevent unauthorized disclosure of such information or data. Any and all Plan Sponsor personnel interacting with PHI shall be advised of (1) the confidential nature of the information; (2) safeguards required to protect the information, and (3) the administrative, civil and criminal penalties for noncomplian...
