Confidentiality of Personnel Files. Access to personnel files will be limited to:
i. the Employee;
ii. staff in HR; and
iii. other authorized University officials in connection with personnel, administrative and/or labour relations matters.
Confidentiality of Personnel Files. It is recognized that the personnel files are confidential and all efforts should be made to have such files stored and/or maintained in a manner that provides for such confidentiality. Official personnel files, to insure confidentiality, are available for review only to authorized District personnel, and other persons having a legal right to review.
Confidentiality of Personnel Files. Access to personnel files will be limited to staff in the Department of Human Resources and to supervisors and other authorized University officials in connection with personnel, administrative and/or labour relations matters. Requests from external agencies for various types of information about staff should be referred to the Department of Human Resources, which will only confirm employment at Trent University and will not divulge such personal information as salary, classification, birth date, etc., without the written authorization of the staff member.
Confidentiality of Personnel Files. 8.2.1 The security and confidentiality of personnel files will be the responsibility of the Office of the Chief Human Resources & Equity Officer.
8.2.2 Access to personnel files will be limited to the Member, staff in the Human Resources Department and to the Member's current manager and other authorized University officials in connection with personnel, administrative and/or labour relations matters.
8.2.3 When the Human Resources Department receives requests for personal or employment-related information regarding a Member from an external agency, it will confirm employment only. Additional information will only be divulged with the written authorization of the Member.
Confidentiality of Personnel Files. Official personnel files are confidential to the employee, his/her union representative, the employee's supervisor and the College. Employee personnel files and will not ordinarily be released to anyone outside the College unless the employee supplies a written statement releasing the file (or a part of the file), or unless required by law.
Confidentiality of Personnel Files. 7H01 Definition: The "personnel evaluation file" of a faculty member is the file containing all information held by the College which is relevant to the evaluation of a faculty member's performance as a professional, and as a member of the Xxxxxxx College community. 7H02 The "personnel evaluation file" shall be kept in Human Resource Offices. The College shall make available conference room facilities. This room may be changed by agreement of the Chapter and the College. This room, as well as the personnel evaluation files, shall be available to the FDCC any day, and time of day or evening, during which the College is open. The items in a faculty member’s personnel evaluation file will be numbered sequentially and indexed. The only persons authorized to view the personnel evaluation file of a faculty member are the members of the FDCC while the committee is evaluating the faculty member, members of the FAS while the FAS is evaluating the faculty member, members of the FPC while the FPC is evaluating a faculty member, the CAO and the President. However, should the personnel evaluation file become relevant in any litigation involving the College or the faculty member, counsel of record for each may review the file. The faculty member can review his/her personnel evaluation file at any time provided that a staff member in the Office of Human Resources is present. A sign- off sheet indicating the name with the date of any reviewer of the file will be attached to the file. No personnel file will be removed from the designated room, and no photocopies of the contents of such files shall be made without the faculty member's consent. Should a faculty member believe that an item which is in his/her personnel evaluation file should not be included in the file because such item is not relevant, material or legitimate to be in such file, he/she may appeal to the FPC for its removal. The decision of the FPC concerning this removal will be final. However, signed evaluations by any member of the Xxxxxxx Community and recommendations of the Professional Responsibility Panel shall not be subject to removal, except by agreement between the FPC and the President. Further, these signed evaluations may be subject to comment by the faculty member. 7H03 To assure the confidentiality of data collected concerning student responses to the teaching by individual faculty members, as well as to limit and regulate access to cumulative data concerning the student responses to the teachi...
Confidentiality of Personnel Files. Except as otherwise provided in this Article 21, and except for those supervisory and confidential employees who have a proven, legitimate need to see employee personnel files, such files shall not be available for review by anyone without prior, written authorization for such by the employee whose file or information therein is requested, subject to legal requirements on the Employer regarding public records. Further, no information in any employee's personnel file will be shared with anyone outside the Employer except name, place of employment, dates of employment and job classifications, without prior authorization of the employee involved. However, reference requests of supervisors shall be handled in a routine manner with written references being provided, if requested of the supervisor by the employee.
Confidentiality of Personnel Files. There shall be only one official Personnel file for the provisions of this Collective Agreement. Official Personnel files of all employees shall be kept by the HR office. Any document the Corporation intends to add to the employee's file, not already known by the employee, shall be copied to the employee with a notation to this effect on the document. All information contained in the Official Personnel File of the University concerning an employee is considered private and confidential. Access to such information shall be restricted.
Confidentiality of Personnel Files. 48 49 The parties agree that the Board will not release to the public any portion of an employee’s 50 personnel file unless legally compelled to do so. If the Board believes that it is legally compelled 1 to release any portion of an employee’s personnel file, the Board will notify the affected employee, 2 or the Association, in advance of the release. 3 4 RATIONALE
Confidentiality of Personnel Files. It is recognized that the personnel files are generally confidential and all efforts should be made to have such files stored and/or maintained in a manner that provides for such confidentiality. Official personnel files, to insure confidentiality, are available for review only to authorized District personnel, and other persons having a legal right to review. However, certain documents may be required to be produced in response to requests under the California Public Records Act or other provisions of law, pursuant to the requirements of Penal Code section 832.7.
