MANAGEMENT AND ADMIN Clause Samples
The 'Management and Admin' clause outlines the responsibilities and procedures related to the administration and oversight of the agreement or project. It typically specifies who will manage the day-to-day operations, how decisions are made, and the processes for reporting, record-keeping, and communication between parties. For example, it may designate a project manager, set out requirements for regular meetings, or establish protocols for handling documentation. This clause ensures that there is clear accountability and structure in the management of the agreement, reducing confusion and helping to prevent disputes over administrative matters.
MANAGEMENT AND ADMIN. (Up to 5%) $0.00 $0.00 $0.00 TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Please report EM activities, meetings, training, exercises, or other necessary information to support quarterly progression. QUARTER: July 1 - Sept. 30 Emergency Management Personnel NIMS IS 100 NIMS IS 200 NIMS IS 700 NIMS IS 800 FEMA Professional Development Series OR National Emergency Management Basic Academy EM Employee Name & Position Title QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 QTR 1 QTR 2 QTR 3 QTR 4 DELIVERABLES/TASK REQUIREMENTS ENTER DATE COMPLETED COMMENTS Use for explanation that supports Training & Exercise progression. QTR 1 QTR 2 QTR 3 QTR 4 T1: Provide a quarterly report as outlined in Quarterly Reports (Attachment A(3)). (Q1-Q4) T1: Provide full-time Emergency Management Director's or part- time Coordinator's certified timesheets or paystubs. (Q1-Q4) T2: Submit a copy of the current and accurate County Emergency Management Local Budget (General Revenue) including the budget approval date (Q2, any updates Q3-Q4) T2: Submit a copy of the local EM general revenue expenditure (general ledger) report (Q2, any updates Q3-Q4) T3: Statewide Mutual Aid Agreement (Attachment F(1)) - Submit the current excel Statewide Mutual Aid Agreement (SMAA) list by September 30, 2021. (Q1, any updates Q2-Q4) T3: Response Capabilities (Attachment G) - Maintain current county emergency management and other contacts through the Division's SharePoint Portal including County Director and Alternate contacts. (Q3, any updates Q4) T3: Response Capabilities (Attachment G) - Maintain GIS site data in the Division's SharePoint Portal. (Q3, any updates Q4) T3: Response Capabilities (Attachment G) - Maintain site data in WEBEOC to include County Staging Areas (CSAs) and County Points of Distribution (PODs). (Q3, any updates Q4) T3: Response Capabilities (Attachment H) - Complete the SESP Shelter Inventory and Retrofit Items 1-8 on the WEBEOC SESP Shelter Inventory board no later than March 31, 2022. (Q3) T4: Recovery Capabilities (Attachment I) - Identify any potential Disaster Recovery Center (DRC) locations and provide basic information in WEBEOC. (Q4) RECIPIENT: INCURRED DATE RANGE: Example: July 1 through November 5, 2021 Please use separate Division Form 2A-Detail of Claims per allocation category. Please add additional pages or lines as needed for each allocation categ Please provide FEMA AEL numbers for EQUIPMEN...
MANAGEMENT AND ADMIN. (Up to 5%) $0.00 $0.00 $0.00 TOTAL $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Please report EM activities, meetings, training, exercises, or other necessary information to support quarterly progression. QUARTER: July 1 - Sept. 30 Emergency Management Personnel EM Funded Staff Name & Position Title DELIVERABLES/TASK REQUIREMENTS ENTER DATE COMPLETED COMMENTS Use for explanation that supports Training & Exercise progression. QTR 1 QTR 2 QTR 3 QTR 4 T2: Submit a copy of the current and accurate County Emergency Management Local Budget (General Revenue) including the budget approval date (Q2, any updates Q3-Q4) T2: Submit a copy of the local EM general revenue expenditure (general ledger) report (Q2, any updates Q3-Q4) T3: Response Capabilities- Completean inventory of portable generators owned by the local governments which are capable of operating during a major disaster on the WEBEOC Equipment Inventory board no later than March 31, 2023. (Q3, any updates Q4) DATE: 53 RECIPIENT: INCURRED DATE RANGE: Example: July 1 through November 5, 2022 Please use separate Division Form 2A-Detail of Claims per allocation category. Please add additional pages or lines as needed for each allocation category. Please provide FEMA AEL numbers for EQUIPMENT expenditures only. Please provide a budget revision along with this form, if expenses being claimed are not allocated on the most recently approved budget. Please include the Costs Incurred Date Range in the applicable cell above. This is usually the quarterly period; however, a recipient may incorporate a larger date range to include a forgotten claim for reimbursement for a payment made the previous quarter (within the period of agreement). This allowance does not circumvent the four (4) required quarterly reporting forms submissions. DOES THIS CLAIM FOR REIMBURSMENT INCLUDE EXPENSES FOR ANY INCENTIVES OR SPECIAL PAY? Note: If this claim includes incentives or special pay, please provide FDEM with the written established policy for support. EM Funded staff Name Total Salary Amount FICA/Medicare Retirement Employee Life Insurance Health/Dental Insurance Workers Comp Incentive Pay (If, Applicable) Total Fringe Benefits $ 15,000.00 SubTotals $ 15,000.00 $ - Total Cost Charged to the Grant $ 15,000.00 Florida County (name) $100,000 $95,000 $90,000 $85,000 $90,000 2020-2021 10% $10,000 $5,000 This form is to be completed and sent when the Local County Budget is approved or by the end of the first quarter. Required with this for...
MANAGEMENT AND ADMIN. (Up to 5%) TOTAL $0.00 By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, accurate and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the conditions of the 2020-2021 EMPA agreement. SIGNATURE: AUTHORIZED REPRESENTATIVE AWARD AMOUNT PRIOR CLAIMS THIS CLAIM AMOUNT BALANCE OF AWARD DIVISION DATE RECEIVED STAMP T1: Provide Division Exhibit 4, certification of a full-time Emergency Management Director or part-time Coordinator. (Q1, any updates Q2-Q4) T1: Provide Division Form 4 - Staffing Detail and position descriptions for funded emergency management staff. (Q1, any updates Q2-Q4) T3: Response Capabilities (Attachment F) - Upload current GIS site data to the Division's SharePoint Portal. (Q3, any updates Q4) T3: Response Capabilities (Attachment F - Upload current site data into WebEOC to include County Staging Areas (CSAs) and County Points of Distribution (PODs). (Q3, any updates Q4) SIGNATURE: AUTHORIZED REPRESENTATIVE SIGNATURE: AUTHORIZED REPRESENTATIVE PRINTED NAME: DOES THIS CLAIM FOR REIMBURSMENT INCLUDE ANY INCENTIVES OR SPECIAL PAY? TOTALS $ 5,000.00 $ 1,200.00 By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, accurate and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the conditions of the 2020-2021 EMPA agreement. SIGNATURE: AUTHORIZED REPRESENTATIVE PRINTED NAME: TITLE: DATE:
(1) Base Grants shall be matched at an amount either equal to the average of the previous three years’ level of county general revenue funding of the County Emergency Management Agency or the level of funding for the County Emergency Management Agency
(2) If the Base Grant recipient demonstrates that exceptional financial circumstances prevent the Base Grant recipient from complying with the match requirements in subsection 27P-19.011(1), F.A.C., then the Base Grant recipient may request that the Division authorize a reduction in the amount of match required. The match required shall not be reduced by a percentage amount in excess of reductions in funding for county 911 services, emergency medical services, law enforcement, criminal justice, public works or other emergency management related services. To be eligible for any reduction, the Base Grant recipient shall demonstrate and certify that the reduction is due to reductions in county general revenue fundin...