Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “E” and for which West Lakes has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to West Lakes only after completion of the work and after receipt and approval by appropriate City personnel of the invoices and other supporting documentation. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reports, pay stubs, payroll records, copies of cancelled checks, and time sheets) and other supporting documentation the City may request. Invoices shall include adequate documentation of expenditures and all other information described in Exhibits “E - H”, attached hereto and incorporated herein by reference. The City will not reimburse for costs inconsistent with this Agreement, federal statutes, regulations (including Cost Principles in 2 CFR part 200, subpart E) or the terms and conditions of the City’s federal award with HUD or that would otherwise result in the City charging improper, unauthorized, or otherwise unallowable costs to the City’s federal award. Failure by West Lakes to provide invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of West Lakes for subsequent funding awards. It is anticipated that the City will provide payment to West Lakes within thirty (30) days from the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on grant proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of West Lakes and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs and such Budget may be modified by the City accordingly. Notwithstanding anything herein to the contrary, West Lakes shall...
Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “A” and for which Family Promise has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to Family Promise only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reports, pay stubs, payroll records, copies of cancelled checks, and time sheets) and other supporting documentation the City may request. Failure by Family Promise to provide invoices in a timely, complete and error-free manner shall reflect on the administrative performance rating of Family Promise for subsequent funding awards. It is anticipated that the City will provide payment to Family Promise immediately upon approval of the invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on ESG-CV proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of Family Promise and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs. The absolute maximum amount that shall be paid to Family Promise under this Agreement is Twenty-Five Thousand Dollars and No Cents ($25,000.00). In the event that the City of Orlando or HUD determines that any ESG-CV monies have been wrongfully paid,
Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “F” and for which CENTER has made payment. Upon compliance with the terms of this Agreement, the City will disburse funds to CENTER for the Project after the completion of the work has been verified and approved by the Housing and Community Development Department and after receipt and approval by appropriate City personnel of a “Request for Reimbursement” which shall be in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested no more frequently than once a month and shall be submitted in form and content satisfactory to the City. All requests for reimbursement must be accompanied by adequate billing documentation of payment for eligible expenses (i.e. invoices itemizing the percentage of work completed, costs, receipts, bills from vendors, copies of checks, lien waivers, affidavits, applications, certifications, time sheets, etc.) and other supporting documentation the City may request. Requests for reimbursement shall include adequate documentation of expenditures and all other information described in Exhibits “G” & “H”, attached hereto and incorporated herein by reference. No interest shall be earned on grant proceeds. All requests for reimbursement to the City must be signed by an authorized signatory of CENTER. If the funds are for acquisition of the Property, the City shall disburse the CDBG proceeds at closing only after receipt of a settlement statement or HUD-1 documentation establishing the value of the Property, documentation and loan closing commitment of funds from other lenders and other various documents the City determines, in its sole discretion, is necessary to verify the costs and value of the Property and compliance with CDBG regulations. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any requests for reimbursement to verify the reasonableness and validity of such costs and such Budget may be modified by the City accordingly. Notwithstanding anything herein to the contrary, CENTER shall not request reimbursement from the City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than ...
Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “C” and for which CENTER has made payment. The City will disburse funds only after completion of the work and after receipt and approval by appropriate City personnel of a “Request for Reimbursement” which shall be in accordance with the Budget specifying the services performed and expenses incurred. Reimbursements shall be requested no more frequently than once a month and shall be submitted in form and content satisfactory to the City. All requests for reimbursement must be accompanied by adequate billing documentation of payment for eligible expenses (i.e. invoices, receipts, bills from vendors, copies of checks, lien waivers, affidavits, applications, certifications, time sheets, etc…) and other supporting documentation. Requests for reimbursement shall include adequate documentation of expenditures and all other information described in Exhibit “D”, attached hereto and incorporated herein by reference. No interest shall be earned on grant proceeds. All requests for reimbursement to the City must be signed by an authorized signatory of CENTER. Notwithstanding anything herein to the contrary, CENTER shall not request reimbursement from the City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available
Payment Procedures/Reimbursement of Funds. The City will disburse funds only after completion of the work and after receipt and approval by appropriate City personnel of the “Request for Payment” form printed on Subrecipient’s letterhead, attached hereto as Exhibit “I”. Request for payments shall be submitted no more frequently than once a month and shall be in accordance with the Budget attached hereto as Exhibit "C", specifying the services performed and expenses incurred. ST. XXXXXXX shall submit a request for payment in an amount sufficient to pay for services provided during the previous month. Requests for payments must be received by the City on or before the tenth (10th) calendar day of the month following the month during which services were rendered. Only costs incurred during that monthly period will be paid. Exceptions will be allowed if requested by the agency in writing and authorized by the City before payment requests are submitted. All payment requests received after the tenth of the month will be paid in the following monthly payment cycle. It is the responsibility of ST. XXXXXXX to submit accurate payment requests in a timely manner to avoid cash flow interruptions. Due to the time designation of the HUD award, payment requests may not be processed for up to ninety (90) days. Requests for payments shall include adequate documentation of expenditures including: CareWare, HMIS or unique identifier numbers of recipients to whom services were provided, the date and description of actual services performed. Provided ST. XXXXXXX is not in breach or default of this Agreement in any way, the City agrees to promptly process all requests for payment received from ST. XXXXXXX and to promptly forward any funds received from the HOPWA account. No interest shall be earned on HOPWA proceeds. Funds will be paid in accordance with the Fee Schedule attached hereto as Exhibit "G". The absolute maximum amount that shall be paid to ST. XXXXXXX under this Agreement is One Hundred Twenty-Eight Thousand, Four Hundred Dollars and No Cents ($128,400.00). In the event that the City of Orlando or HUD determines that any HOPWA monies have been wrongfully paid, ST. XXXXXXX agrees to refund such money to the City so that the City may refund it to HUD.
Payment Procedures/Reimbursement of Funds. Payment method under this Contract is on a reimbursement basis only. The Project Sponsor shall maintain sufficient resources to meet any expenses incurred during the period of time between the provision of Services and payment by the Agent. The Project Sponsor shall submit all invoices and/or requests for reimbursement/invoice to the Agent by the tenth (10th) business day of each month. Submittals shall include a completed Cost Reimbursement Line-Item Budget Invoice (hereinafter “Invoice”). All requests for reimbursement shall include the applicable Invoice, a copy of the approved annual budget, the current month requested expenditures, and copies of invoices with documentation evidencing proof of payment. All expenses shall require necessary supporting documentation and sufficient detail to verify and validate that the expenses were incurred. Invoices shall be forwarded to the Agent’s office as identified in Article XIII of this Contract and shall be reviewed by the Agent and their fiscal staff for appropriateness and thoroughness. The Agent will approve and disburse funds only after receipt of the Invoice, completion of the work is found to be satisfactory, and performed in compliance with this Contract, and applicable federal, state or local laws, ordinances, or regulations. If, after review of the Invoice, an issue or concern with the Project Sponsor is identified, the Agent’s staff shall be responsible for working with the Project Sponsor to resolve the issue or concern. As part of this attempt, the Agent’s staff may request clarification of any unusual, miscellaneous, excessive, or potentially unallowable charge invoiced by the Project Sponsor. If the explanation is sufficient to render a reasonable judgment on whether the cost is allowable, the Agent’s office shall contact the Project Sponsor who shall provide detailed justifications and support. In the event the Project Sponsor fails to provide such justification or clarification, the invoice amount shall be reduced, and expenses disallowed. The Agent shall review Program expenditures to ensure that Funds are expended by the end of the Grant year to promote the efficient use of all resources and prevent the reversion of Funds to the federal government. Invoices submitted to the Agent shall contain a minimum level of information including, but not limited to, the following:
a) Name of Project Sponsor;
b) Project Sponsor address;
c) Date of invoice;
d) Invoice number;
e) Period of performance covere...
Payment Procedures/Reimbursement of Funds. This is a cost reimbursement grant. The Administrative Agent shall reimburse the Project Sponsor upon completion of the work and after review and approval of the Project Sponsor’s reimbursement request. The City will disburse funds only upon completion of the work and after receipt and approval of the Administrative Agent’s reimbursement request by the City’s HCD Department. The Agent’s request for reimbursement shall be submitted to the City on the fifteenth (15th) calendar day of every month and shall include:
(a) Invoice;
(b) Expenditure Report and Reimbursement Request worksheet (See Exhibit “B”); and
(c) Supporting documentation for administrative charges shall include:
1) Third-party invoices for operating costs charged to HOPWA administration;
2) System generated report or system print screen reflecting date payment was made to Project Sponsor or supplier;
3) Personnel activity reports for the Agent’s personnel costs charged to HOPWA administration; and
4) Payroll register. Provided the Agent or Project Sponsor is not found in any way to be in breach or default of this Agreement, or its contract with one another, the City agrees to promptly process all reimbursement requests received from the Agent. In the event that HUD or the City determines that any HOPWA Funds have been wrongfully paid to the Agent, the Agent agrees to promptly refund such money to the City, in accordance with Section 1.6 below.
