Procurement Administration Sample Clauses

Procurement Administration. A. For proper recordkeeping, document and report all procurement processes and contracts. Documentation should include each procurement’s approval date or contract’s execution date, individual line item bids awarded, number of bids or responses received, product and product specifications involved, product quantities, and all other pertinent information, including terms and conditions and other contractual arrangements included as part of the transaction. 1. Consultant shall utilize APU’s procurement management and bidding platform to facilitate all documentation and reporting requirements noted above, or, if approved by APU, will use an alternative but effective means to record such transaction or agreement details for proper recordkeeping. 2. The Consultant shall retain records pertaining to all such purchase transactions and supplemental details for a period of at least five (5) years in a secure manner, protecting any confidential or proprietary information. 3. The Consultant acknowledges that annual audits may be conducted by the City Auditor’s Office to ensure that procurement processes and outcomes are compliant with City of Anaheim policies, purchasing procedures, and related requirements. B. Provide key performance indicators in the form of monthly, quarterly, and annual reports and any on-demand reports as requested, related to such purchasing and agreement transactions as previously described. Consultant shall make available an automated reporting capability where APU staff may run on-demand reports as needed, showing past purchasing transactions, number of bids garnered for each transaction, the value of each purchase order awarded, and other pertinent information. If the Consultant cannot make such an automated tool available, then the Consultant shall provide such reports, through other effective means, within three (3) business days of receiving APU’s request. C. Monitor supplier performance, contact suppliers for any outstanding materials not delivered on time, and note such supplier performance in reports provided to APU at a set frequency (e.g., weekly, monthly, quarterly) or on-demand. Consultant, through access to D. Verify that suppliers are complying with stated policies in purchase orders or agreements, such as quarterly pricing adjustments or delivery schedules, and communicating any supplier deficiencies to APU along with recommended actions. Consultant shall collaborate effectively with APU in managing procurement administration t...
Sample 1
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Procurement Administration. Joint purchasing shall be carried out by the Joint Purchasing Board by complying with the applicable provisions of the Pennsylvania School Code and the Pennsylvania and federal laws pertaining t o pr o c u r e m e n t a n d f oo d s e r v i c e s , and shall be made only after competitive bidding, in writing, advertisement of which shall be inserted in newspapers in accordance with the law, except for procurement of such products and services that do not require those steps. All competitive bids shall be opened at a time and place specified by the Coordinator of the Joint Purchasing Board. All Participating Members will be invited to attend and participate in the bid opening. Attendance by Participating Members is optional. Following the bid opening, bids will be tabulated, and the Coordinator shall call a special meeting of the Joint Purchasing Board for the purpose of making recommendations for the award of bids. All bids shall meet specifications and contracts will be awarded to the lowest responsible bidder meeting specifications and consistent with applicable laws. In those limited instances where the applicable laws and regulations permit Le-Nor-Co to use means other than sealed bids – such as Requests for Proposals, micro-purchases, solicitation of quotes or any other permitted means in such cases – the Joint Purchasing Board shall seek input from its third party procurement specialist and counsel.
Sample 1
Procurement Administration. Loudoun Water intends for this RFP to encourage competition. Offerors should advise the Procurement Department, in writing, at Xxxxxxxxxxx@xxxxxxxxxxxx.xxx, if any language, requirement, specification, etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this RFP to a single source. Such notification must be received by March 6, 2020 at 10:00 a.m. Any requests for clarifications or additional information regarding this RFP shall be directed to the Procurement Department – refer to Section 6.7 of this RFP. The proposed schedule for evaluation of proposals and award of an Agreement is as follows: February 18, 2020 RFP Advertised February 27, 2020, 10 AM Pre-proposal conference (non-mandatory) March 6, 2020, 10 am Questions due (in writing) to the Procurement Department March 13, 2020 (NLT) Issue Addendum addressing questions received March 23, 2020, 2 pm Responses (proposals) to RFP due April 17, 2020 (NLT) Short list notification May 4-8, 2020 Short list vendor interviews (if needed) May 27, 2020 Recommendation of Consultant(s) to Loudoun Water CIP Committee June 11, 2020 Recommendation of Consultant(s) to Loudoun Water Board
Sample 1
Procurement Administration. The PRIME will assume full responsibility for procurement administration, designed to select the best solution from competing, alternative business solutions. As part of its procurement administration role, the PRIME will: ♦ Not compete for business solution task orders ♦ Provide IRS full access to competition activities ♦ Establish level playing field competition for all competitors ♦ Provide quick response to business needs ♦ Promote maximum use of imported solutions derived from best practices in industry and government ♦ Use performance-based contracting for solution implementation work, including the contract between the PRIME and the IRS and for subcontracts between the PRIME and its lower-tier subcontractors C.3.2.1 Competition Derived “Best Value” Business Solutions The PRIME will implement an approach and process for competition derived “best value” business solutions.
Sample 1
Procurement Administration. The engineer will provide general consultation and advice to the Sponsor during the equipment manufacturing and delivery phases of the project. The engineer will also provide general coordination between the Sponsor, NDAC and the FAA during these phases of the project. The engineer will provide technical documentation, assist in equipment contract interpretation, assist is resolving unusual or unique developments or complications during the equipment manufacturing and delivery phase, equipment changes and other project related matters.
Sample 1
Procurement Administration. Unless otherwise expressly authorized in writing by the MDOT MTA, the PUBLIC BODY shall comply with the following minimum procurement methods: Procurement of vehicles, equipment, and services costing greater than $10,000 must be done though formal competitive bidding. The following procedures must be utilized with formal competitive bidding procurement: The PUBLIC BODY must submit the proposed contract terms and conditions, technical specifications, request for proposals (RFP) and bid advertisements to the MDOT MTA for review and approval to ensure: the Project clearly and accurately describes the technical requirements in the bid request or RFP; the Project clearly sets forth the requirements the bidder or proposer must fulfill; the bid request or RFP provides for open and free competition; the bid request or RFP clearly delineates the selection criteria; the PUBLIC BODY has made positive efforts to utilize disadvantaged and women’s business enterprises; and the bid request or RFP includes the required state and/or federal certifications Bids and/or proposals are solicited from at least three or more responsible suppliers or firms. Bids and/or RFPs are advertised for a sufficient period in order to allow potential bidders time to respond to the invitation. In no case shall the advertisement period be less than thirty (30) days. Bids and/or RFP’s include procedures for bidders and/or proposers to protest the specifications and/or RFP’s and subsequent award. These procedures must be approved by the MDOT MTA. At a minimum of ten (10) days prior to submission to the MDOT MTA for concurrence, the PUBLIC BODY shall notify bidders and/or proposers of the intent to award a contract. This notification shall state that the award is contingent upon MDOT MTA approval. The MDOT MTA’s concurrence with the PUBLIC BODY’s recommendation for bid award shall be obtained prior to the execution of an agreement or contract between the PUBLIC BODY and the selected bidder. The PUBLIC BODY shall provide all the following information in requesting bid concurrence: The MDOT MTA’s concurrence with the PUBLIC BODY’s recommendation for bid award shall be obtained prior to the execution of an agreement or contract between the PUBLIC BODY and the selected bidder. The PUBLIC BODY shall provide all the following information in requesting bid concurrence: a copy of the bid request or RFP advertisement; a copy of the final; bid specifications or RFP; and a certified tabulation of the bids; ...
Sample 1

Related to Procurement Administration

  • Agreement Administration SBBC has delegated authority to the Superintendent of Schools or his/her designee to take any actions necessary to implement and administer this Agreement.

  • Project Administration The Contractor shall provide project administration for all Subcontractors, vendors, suppliers, and others involved in implementing the Work and shall coordinate administration efforts with those of the A/E and ODR in accordance with these Uniform General and Supplementary Conditions and provisions of Division 1 Specifications, and as outlined in the Pre- construction Conference.

  • Settlement Administration The Settlement Administrator will conduct a skip trace for the address of all former employee Class Members. The Settlement Administrator will mail the Notice by first class U.S. mail to all Class Members at the address Defendants have on file for those Class Members and to all former employee Class Members at the address resulting from the skip trace. The Notice will inform Class Members that they have until the Response Deadline to either object to the Settlement or to opt-out of the Settlement. Any Class Member who does not receive Notice after the steps outlined above have been taken will still be bound by the Settlement and/or judgment.

  • Contract Administration The Delegate shall cause that the foreign custody arrangements with an Eligible Foreign Custodian shall be governed by a written contract that the Delegate has determined will provide reasonable care for Fund assets based on the standards applicable to custodians in the relevant market. Each such contract shall, except as set forth in the last paragraph of this subsection (b), include provisions that provide:

  • WAGE ADMINISTRATION The rules governing salary treatment further to a revision or reclassification shall be the following: • if the occupation is downgraded the employee will benefit from wage protection (for clarity, the employee’s rate of pay prior to the downgrade) for the duration of the Collective Agreement and will be entitled annually to a $750.00 lump sum in lieu of a bargained increase as described in Attachment C of the Collective Agreement until the top salary rate for her salary group exceeds her current rate. • if the occupation is upgraded the pay adjustment will be effective from the date of the request.

  • Construction Administration Redeveloper shall be responsible for all components of the Redeveloper Improvements constructed by Redeveloper including construction management, coordination of contractors and regulatory permitting and other requirements. Redeveloper and its contractor(s) shall reasonably cooperate with City contractors performing work in the vicinity of the Redevelopment Project Area including, but not limited to, Redeveloper's scheduling of its work to provide for a smooth sequence of operations. The Redeveloper will be solely responsible for payment of all construction costs for the Redeveloper Improvements as set forth in this Redevelopment Agreement.

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