Record Keeping and Confidentiality. The counsellor/therapist will maintain a record of your contact with the Service. These will be held securely and confidentially in line with the University Data requirements. You have a right to access your information held by the Service. We ask that you read and understand the Confidentiality and Record Keeping information with the Counselling service. This is available at the following webpage: If you have any questions, please do not hesitate to ask – xxxxxxxxxxx@xxx.xx.xx
Record Keeping and Confidentiality. Information regarding a prospective employee’s use of controlled substances will not be released to anyone outside the Corporation except on the advice of the Corporate Law Department. Information regarding an existing employee’s use of alcohol and/or drugs will be released outside the Corporation only as required in the rehabilitative process or upon advice of the Corporate Law Department. Internally, results will be made known only to those Company representatives who are involved in the decision making process. All information must be treated confidentially.
Record Keeping and Confidentiality. 14.1 The Service Provider’s facilities for storing records such as filing cabinets must be lockable and in a secure environment. Evidence must be available that any statutory requirements relating to the premises have been complied with.
14.2 The following information should be recorded in respect of each Service User: name, address, date of birth gender, ethnic origin and significant, relevant items of personal/medical history and critical incidents next of kin - name, address and telephone number GP - name, address and telephone number date of referral, Service commencement and termination current Care Plan details including information as specified in paragraphs 3 Objectives of the Service current risk assessment personal accounts kept in accordance with paragraph 22
14.3 A register of staff must be maintained which should include the following information name, address and telephone number position held and hours worked next of kin - name, address and telephone number GP - name, address and telephone number Date of issue of identification and retrieval if appropriate Recruitment details including references, evidence of CRB disclosure and interview Induction and training records Copies of training certificates and qualifications
14.4 In accordance with Caldicott recommendations and confidentiality requirements the Service Provider will ensure that:
14.4.1 Service Users are able to find out how the Service Provider deals with confidential and sensitive information about them and should be given a leaflet (or other communication relevant to their level of understanding) that clearly explains what information is kept on them and how they can access this.
14.4.2 Service Users and Staff have access to their personal records in private and as quickly as possible if requested and no later that 21 days whilst considering the interest of any third party information which can only be given with the third party’s permission.
14.4.3 when the Service User has examined the records they are signed and dated by a member of Staff to show they have been examined and by the Service User when possible.
14.4.4 Staff are required to sign and date an acknowledgement that they have examined records pertaining to them upon the fulfilment of their request.
14.4.5 Staff induction contains training on confidentiality procedures. Staff files should evidence the date and nature of the induction on confidentiality that was given to new Staff.
14.4.6 c...
Record Keeping and Confidentiality. A. Information regarding a prospective employee’s use of controlled substances will not be released to anyone outside the Corporation except on the advice of the Corporate Law Department. Information regarding an existing employee’s use of alcohol and/or drugs will be released outside the Corporation only as required in the rehabilitative process or upon advice of the Corporate Law Department. Internally, results will be made known only to those Company representatives who are involved in the decision-making process. All information must be treated confidentially.
B. All laboratory results will remain in the confidential medical charts of the appropriate Medical Services Department and will be retained as a permanent part of the medical records. A progress note should be entered in the medical chart detailing the disposition of each case.
Record Keeping and Confidentiality. Medical records must be kept securely, whether in-house or out-sourced. Access to these medical records will take place only in accordance with national legislation.
Record Keeping and Confidentiality. The Human Resources Department shall keep all records gathered as a result of a request for leave confidential except upon determination of a need-to-know. The records will be securely maintained and retained for a period of seven (7) years after the end of the leave period.
Record Keeping and Confidentiality a. CONTRACTOR will create, maintain, and preserve the treatment records of every Member who contacts CONTRACTOR for psychotherapy services in accordance with accepted professional record-keeping standards for mental health records and all applicable Federal and Idaho laws and regulations governing the content, maintenance, and retention of such records.
b. CONTRACTOR will protect and secure all Member records, including psycho- therapy notes, against unauthorized use and disclosure in compliance with applicable federal and Idaho patient privacy laws. The records of Members containing protected health information (as defined in 45 C.F.R. § 160.103) will only be used or disclosed by CONTRACTOR in accordance with applicable federal and Idaho laws and regulations, except as detailed in Section 8 below.
c. CONTRACTOR will maintain accurate paper records of:
i. the number and date(s) of sessions used by a Member during a single Benefit Year, including any prior sessions used during that period with another contracted therapist when disclosed;
ii. Various Appointment types (first-time/follow-up, meet-and-greets, urgency, telehealth/in-person, etc.);
iii. Member demographics
iv. Membership qualification and means of verification
d. During the consent to treat process, CONTRACTOR agrees to disclose to member any electronic recordkeeping that could independently identify them as utilizing these services, including but not limited to digital calendaring, electronic clinical records, call records, etc. If the Member should arrange for ongoing care with CONTRACTOR outside of the allotted sessions, then this clause no longer applies.
i. Electronic signing of consent to treats can be utilized by CONTRACTOR with clients without notice.
e. No record of ongoing care arranged between the Member and CONTRACTOR outside of allotted sessions shall be reported to ACMS directly or indirectly.
Record Keeping and Confidentiality. The Secretary, any employee of the Department of Environmental Protection, any
