Access to Employee File. Employees may view their files in the presence of a Human Resources Office representative. Employees shall, on request, be given a copy of any document on their file.
Access to Employee File. 10.01 Upon request, an employee may review his/her employee file in Human Resources.
Access to Employee File. The Company agrees that employees can access their own Personnel file under the following conditions. The employee:
a) sends a written request to review the file to Human Resources
b) agrees to review the file in the presence of Human Resources or a designated representative
c) view the file outside the employee’s normal working hours, unless Human Resources agrees
d) views the personnel file only once per calendar year.
Access to Employee File a. The Employer shall furnish to the Employee and to the Guild, if a written release has been provided from the Employee to the Employer requesting that the Guild have access to his/her files, a copy of any criticism, commendation, appraisal or rating of such Employee's performance in the Employee's job or any other comment or notation regarding the Employee simultaneously with its being placed in the Employee's personnel file. A blanket release may be given by the employee and shall be effective until revoked.
b. The Employee and/or the Guild shall be allowed to place in such a file a response to anything contained therein which such Employee and/or the Guild deems to be adverse.
c. An Employee shall have the right to review the Employee's personnel file by appointment and upon request shall be provided copies of all material in the Employee's file.
d. No derogatory personnel record shall have any effect after two years following its date except if there has been further disciplinary action of the same type during the two year time period. After two years, all derogatory documents shall be removed and stored in a closed file that shall not be consulted in making personnel decisions.
Access to Employee File. Employees will have the right to access and review their personnel records upon receipt by the Employer of a request at least two (2) working days before the review is required. Employees have the right to request a copy of their Employee file when preparing a defence to a grievance. Copies for this purpose shall be provided at the Employer’s expense. Employees also have the right to respond in writing to any document contained therein. All such replies will become part of the Employee’s permanent record.
Access to Employee File. Each employee shall have reasonable access to their employee file for the purpose of reviewing any evaluations or formal disciplinary notations contained therein. Within seven (7) calendar days of an employee providing a written request, a file review will be made available to the employee by a representative of the Employer during non- working hours. An employee has the right to request copies of any evaluations in this file.
Access to Employee File. Employees, upon (5) five calendar days written notice, to the Employer, may inspect their personnel file twice yearly, by appointment in the presence of a member of management and limited to one (1) hour. Employees may not remove any materials from their personnel file, however, they will be permitted to make notes of information contained therein. Reasonable photocopies will be provided by the Employer. Employees will not be paid for the time spent inspecting their personnel file.
Access to Employee File. Employees may inspect their personnel file twice yearly, by appointment in the presence of a member of management and limited to one (1) hour. Employees may not remove any materials from their personnel file; however, they will be permitted to make notes of information contained therein. Reasonable photocopies will be provided by the Employer. Employees will not be paid for the time spent inspecting their personnel file.
Access to Employee File. (a) The Company agrees that employees can access their own Personnel and Medical file under the following conditions. The employee:
(i) sends a written request to review the file to Human Resources
(ii) cooperates with Human Resources to set up a viewing time that accommodates current Human Resources workload
(iii) agrees to review the file in the presence of Human Resources or a designated representative
(iv) views the file outside the employee’s normal working hours, unless Human Resources agrees
(v) views the personnel file only once per calendar year
(b) To preserve employee privacy, some information (medical, WCB for example) are not stored in personnel files. Therefore, this provision does not guarantee nor shall it be construed as a requirement that all documents or records pertaining to the employee are or must be contained in a personnel file.
Access to Employee File. 9.01 A copy of any completed evaluation which is to be placed in a employee's file shall be reviewed with the employee. The employee shall initial such evaluation as having been read and understood and shall have the opportunity to add her views to such evaluation prior to it being placed in her file. It is understood that such evaluations do not constitute disciplinary action by the Company against the employee.
9.02 Each employee shall have reasonable access to her file for the purpose of reviewing their contents in the presence of her supervisor and employee representative, if requested. Requests to review files must be submitted in writing and shall be on the employees own time. Requests will normally be granted within 3 business days of the submission of the request.
9.03 Any letter of reprimand, suspension or other sanction will be removed from the record of a employee twenty four (24) months following the receipt of such letter, suspension or other sanction provided that the employee's record has been discipline free.
