Financial Processes. 9.1 Only claims for fees or reimbursable costs budgeted for on the project will be processed for payment. Claims must be substantiated by copies of deliverables, signed travel and disbursement forms etc.
9.2 All direct expenses to be incurred on a project must be negotiated before execution of the project by the Parties concerned.
9.3 All expenses (e.g. flight tickets, accommodation etc.) are at all times to be budgeted for and approved by the project leader, before any payments/advances are made by the CBE.
9.4 No assets will be purchased, leased or directly paid for by the CBE.
9.5 The CBE reserves the right to utilise all funds available on the project to first address deficits of any nature on the project before available funds is utilised to address claims for payment.
9.6 Claims for final payment will be processed once the CBE accepted/approved the work done. Only original receipts will be considered for reimbursements.
9.7 Only original receipts will be considered for re-imbursement.
Financial Processes. Purchasing Process 5.1.2 Purchasing Information
Financial Processes. 4.2.1 Following the completion of readiness and response activities, each Operational Agreement Signatory will provide information on costs incurred by that Signatory to the Secretariat. The Secretariat will calculate the total cost of the activity and any amounts due from one Signatory to another.
4.2.2 Operational Agreement Signatories may agree to set a fiscal cap on monies that may be expended under that Operational Agreement.
Financial Processes. 5.2.1 For readiness activities, costs will be budgeted prior to being incurred and allocated to Signatories as agreed in an Operational Agreement.
5.2.2 Following the completion of response activities, each Operational Agreement Signatory will provide information to the Secretariat on the costs incurred by that Signatory. The Secretariat will calculate the total cost of the activity and any amounts due from one Signatory to another.
5.2.3 All Signatories will have the opportunity to consider each other‘s submitted costs and agree those costs before finalisation.
Financial Processes. Funding for swimming pool operations will be a part of the School Board budget as submitted to the County Board pursuant to the Code of Virginia. Funds will be appropriated to the School Board for maintenance and operation of the Swimming Pools under the Community Activities Fund. Effective July 1, 2009 the County will appropriate $286,988 to APS [community activities fund] for use by APS in operating and maintaining the Pools during the 2010 Fiscal Year. $286,988 represents the net budget amount for the community swim and pool rentals program within the PRCR appropriation for FY 2010. This amount reflects the total budgeted pool expense amount of $603,967 minus the projected revenue budgeted for community swim and the pool rental use programs in the amount of $316,979, which will be collected by APS. This appropriation shall be in addition to all amounts budgeted for the schools and the Community Activities Fund by the County Board when it approved the FY 2010 budget on April 28, 2009. APS and the County acknowledge that the actual financial impact of operating the pools, including the new Xxxxxxxxxx-Xxx pool, in FY 2010 and future years is not known at this time. Therefore, the transfer of funds to the Schools in FY 2010 is based upon both the revenue and expenditures of current operations, and it is expected to be sufficient. However, during the development of the FY 2011 Budget and future budgets, APS and the County agree to work collaboratively to provide for pool operation and maintenance through future budgets. As part of that process, School and County staff will evaluate both the revenue and the expenditures for all three pools, and will recommend changes to the transfer amount, if appropriate. Two (2) full-time permanent County aquatics employees will be offered employment by APS in the capacity of full-time permanent employees. Compensation and benefits for the two (2) full- time permanent County aquatics employees transferring to APS will continue at or above the current County levels. The two current full time permanent employees will remain in the County retirement plan and will retain all benefits afforded by this plan, including retirement service credit. These employees will continue payroll deduction for the employee’s share and APS will pay the employer’s share. The County will pay employees for accrued vacation leave at 100% of its value, and will pay out sick leave per its administrative regulations. Employees will receive bonus days o...
Financial Processes
