HMIS. The recipient of subrecipient [agencies utilizing ESG funding] must keep records of the participation in HMIS or a comparable database by all projects of the recipient and its subrecipients [agencies utilizing ESG funding]. The ESG Program HMIS Manual supports the program setup, data collection, and reporting efforts for the ESG Program.
HMIS. All eligible clients and their household members served under this program must be entered into HMIS, in accordance with data entry and quality guidelines as issued by the Department of Commerce (See the most recent HUD HMIS Data Standards). All grantees and subgrantees entering data into the HMIS system must sign and comply with the terms of the Agency Partner HMIS Agreement found on the Commerce HMIS webpage. Data quality is reviewed quarterly and will be scored annually. Grantees and subgrantees are required to provide quality data to the best of their ability. For more information on data quality requirements and expectations, see Appendix E: Data Quality. Clients whose identifying data are entered into HMIS may only be done by written consent of the client.
HMIS. All eligible clients and their household members served under this program must be entered into HMIS, in accordance with data entry and quality guidelines as issued by the Department of Commerce (See the most recent HUD HMIS Data Standards). All grantees and subgrantees entering data into the HMIS system must sign and comply with the terms of the Agency Partner HMIS Agreement found on the Commerce HMIS webpage.
5.4.1 Data Quality
5.4.2 Consent for Entry of Personally Identifying Information
HMIS. Projects receiving funding under the ESG are required to participate in a Homeless Management Information System (HMIS). The cost of such participation may be covered by ESG funds. ESG grant recipients are also required to participate in any and all centralized and coordinated assessment systems, in efforts to provide services, to share costs and to keep records pertaining to all ESG- and Continuum of Care-funded activities.
HMIS. A homeless management information system (HMIS) is a locally administered electronic data collection tool used to gather ongoing longitudinal data on homeless families and individuals—and on persons at risk of becoming homeless— who receive help from homeless-assistance and other human-services providers. The data collected can be used to better understand the size, characteristics, and needs of this population to inform program planning and evaluation, grant writing, and decision making related to funding and legislation. HMIS data are also used to produce the Annual Performance Reports (APR) that MDHI submits to HUD, as well as MDHI’s contribution to the Annual Homeless Assessment Report to Congress (AHAR). Due to the importance of HMIS data, all CoC-funded projects except victim services programs are required to participate in HMIS. Participants must adhere to the data-entry guidelines set by MDHI in conjunction with the entity identified by MDHI to serve as the HMIS Lead Agency. These guidelines address, but are not limited to, the following activities: • Entering data that are timely, accurate, and complete. • Correcting data monthly as prescribed in monthly Data Quality Reports. • Entering complete exit assessments that include the exit destination and up-to-date housing status. • Maintaining the confidentiality of client information. • Appointing an HMIS site administrator. • Participating in site visits to evaluate compliance and data quality. In addition to collecting the mandatory data required by HUD, participating agencies should strive to gather all other data elements that are included for each client in HMIS. Victim services providers must establish and operate a comparable internal database that complies with HUD’s and the CoC’s requirements for HMIS.
HMIS. The HMIS (Homeless Management Information System) serves as the single repository of data for the Orange County Continuum of Care (OC-CoC). The data collected comprises a wide range of subject matter, from demographic information (e.g., race, ethnicity, gender, etc.) to income, medical information, and much more.
HMIS. 10.1. Current HMIS operations and activities will remain as they are, with the data duties set forth below related to homeless singles remaining with PHB, and data duties related to youth, homeless families and domestic violence survivors remaining with the County. The Parties’ duties related to HMIS include:
10.1.1. training and technical assistance for end users of ServicePoint, including developing training materials, work flow documents, communicating issues, and like duties;
10.1.2. developing new/ad hoc reports for existing programs/projects;
10.1.3. extracting data and working with program staff to use and understand data for the programs they manage;
10.1.4. participate in program specific planning, network, or related program meetings; and
10.1.5. provide required reports to funders.
10.2. These responsibilities are contingent on continued receipt of the appropriate HUD grant funding, and PHB specific responsibilities continue as follows:
10.2.1. Serve as the primary contact with Xxxxxx Systems, LLC, the ServicePoint vendor, or such other vendor providing the HMIS data system as agreed upon in writing by the Parties;
10.2.2. Prepare data reports and analyses for review by the Board and submission to HUD:
10.2.2.1. at least annually, a point-in-time (“PIT”), unduplicated count of clients served in the HMIS (for the sheltered PIT count, the Joint Office will prepare an annual homeless assessment report (“AHAR”)). Provided, however, PHB will remain responsible for the data entry and processing work related to such PIT count and AHAR;
10.2.2.2. annually, an unduplicated count of clients served in the HMIS over the course of one year (for the AHAR);
10.2.2.3. at least annually, an accounting of homeless lodging units in the HMIS (for the housing inventory chart required by HUD, the AHAR, and as otherwise required); and
10.2.2.4. provide information from the HMIS for the HUD CoC notice of funding availability.
10.2.3. Ad-hoc requests for analysis and data outside of those outlined in this Agreement will be directed to the PHB Data Manager.
HMIS. All eligible clients and their household members served under this program must be entered into HMIS, in accordance with data entry and quality guidelines as issued by the Department of Commerce (See the most recent HUD HMIS Data Standards). All grantees and subgrantees entering data into the HMIS system must sign and comply with the terms of the Agency Partner HMIS Agreement found on the Commerce HMIS webpage. Data quality is reviewed with each invoice submission and will be scored annually. Grantees and subgrantees are required to provide quality data to the best of their ability. For more information on data quality requirements and expectations, see Appendix E: Data Quality. Clients whose identifying data are entered into HMIS may only be done by written consent of the client. Personally identifying information (PII)2 must not be entered into HMIS unless all adult household members have provided informed consent.
