Inspection of Personnel Files. Any bargaining unit member shall have the right to inspect their personnel file, except material which may not be disclosed in accordance with Chapter 1347 of the Ohio Revised Code, upon request during normal business hours, Monday through Friday (except holidays). The member has the right to provide written authorization for their bargaining agent representative to act for the member in requesting access to the personnel file and in reviewing said file. Anyone inspecting a member’s file shall sign indicating he/she has reviewed the file. The member’s personnel file shall not be made available to any person or organization other than the Employer without the employee’s express written authorization unless pursuant to court order, subpoena or written request made pursuant to the Ohio Public Records Act.
Inspection of Personnel Files. Any bargaining unit member shall have the right to inspect his/her personnel file, except material which may not be disclosed in accordance with Chapter 1347 of the Ohio Revised Code, upon request during normal business hours, Monday through Friday (except holidays). The member has the right to provide written authorization for his/her bargaining agent representative to act for the member in requesting access to the personnel file and in reviewing said file. Anyone inspecting a member’s file shall sign indicating he/she has reviewed the file. The member’s personnel file shall not be made available to any person or organization other than the Employer without the employee’s express written authorization unless pursuant to court order, subpoena or written request made pursuant to the Ohio Public Records Act. Records of residential and/or familial information for members meeting the ORC 149.43 and ORC 109.71 definitions of “peace officer” will be excluded from any information request made pursuant to the Ohio Public Records Act and will not be released. Peace officer residential and familial information will encompass the types of information listed in ORC 149.43(A)(7)(a) through (f).
Inspection of Personnel Files. The County and the Teamsters agree that the official personnel records are not subject to public inspection, except in accordance with law. Except as restricted by law or provided below, employees shall have the right to inspect and review their official personnel records (relating to their performance as an employee, which is kept or maintained by the County). Information records and materials kept separately by the employee's supervisor are not part of the official personnel file and have no official standing by themselves in disciplinary actions. Supervisory notes and informal correspondence are not to be entered into the employee's official personnel file until they have been seen and signed by the employee or witnessed that the employee has been given a copy for review. The County shall provide an opportunity for the employee to respond in writing to any information placed in their official personnel record about which the employee disagrees. The response shall become a permanent part of the employee's official personnel record. The response shall fully describe the circumstances surrounding the issues(s) with which the employee disagrees, and it shall include a statement of facts, supportive documentation, and/or witnesses. An employee wishing to respond shall be responsible for providing the written response within thirty (30) calendar days, to be included as part of the employee's permanent personnel record. The contents of employee personnel records shall be made available to the employee for inspection and review at reasonable intervals during the regular business hours of the County. Pre-employment physical records are not considered as part of an employee's personnel file.
Inspection of Personnel Files. 5 When exercising the duty of representation, a representative of the Association, 6 upon written authorization of the unit member, shall be permitted to inspect 7 materials in such employee’s personnel file, subject to the procedures of Article
Inspection of Personnel Files. The City’s personnel files, which include disciplinary history records applicable to the three (3) year period provided for in Section 3 of this Article, relating to employee shall be open and available for inspection by that employee, or his/her authorized representative, during regular business hours or non‐working hours, as determined by the City, upon reasonable written request made in advance. If a file is to be inspected by an employee’s authorized representative that representative must also be identified in writing. The employee or the employee’s representative shall not be permitted to remove any part of the personnel file from the premises but may have copies of documents made upon payment therefore. The employee or the employee’s authorized representative shall not have access to any of the documentation or information as indicated in the exceptions to the Illinois Personnel Records Review Act (Chapter 820 ILCS Sections 40/1 et seq.). Investigative files which relate to on‐going investigations shall not be available for inspection until after the investigation has been completed or there has been an adjudication of related charges, whichever is later.
Inspection of Personnel Files. The parties further agree that the Union shall have the right to review at reasonable times employees' personnel files and any other records dealing with employees when accompanied by the employee or on presentation of a written authorization signed by the employee.
Inspection of Personnel Files. 26 A. A Classified employee may, by request, inspect their Personnel File in Human Resources. Personnel 27 Files shall be available for inspection during the normal business hours of Human Resources.
28 B. The Classified employee’s request for inspection shall normally be during a time when the 29 employee is not required to render service to the District or the employee has the permission of 30 their immediate supervisor to be absent from work for a specific period of time and proper 31 arrangements have been made for file inspection.
32 C. Inspection of the Classified employee’s Personnel File is not to include ratings, reports, or records that:
33 1. Were obtained prior to the employment of the person involved,
34 2. Were prepared by identifiable examination committee members, or
35 3. Were obtained in connection with a promotional examination.
36 a. Personnel Files shall not be removed from Human Resources without prior approval of the 37 Chief Human Resources Officer (CHRO) or Designee.
1 b. Personnel Files shall be inspected in the presence of an official of Human Resources or 2 other designated employee.
3 c. A Classified employee may be accompanied by a Union representative or other designated 4 person when inspecting their file. Anyone other than an appropriate District employee 5 must have written authorization by the employee, if not accompanied by them.
6 d. Personnel Files are subject to inspection by third parties (1) with the written consent of the 7 Classified employee or (2) pursuant to a subpoena issued in accordance with applicable 8 State or Federal law or (3) the order of a court of competent jurisdiction. Upon receiving a 9 subpoena or court order requesting the production of the records, Human Resources shall 10 give the employee oral and written notice as soon as possible, but no later than five (5) 11 working days after receiving the subpoena or other order, when legally permissible to do 12 so. In order to protect the employee’s right to privacy, prior to complying with subpoena or 13 court order, Human Resources shall authenticate the order and consult legal counsel as 14 may be necessary.
15 e. Information contained in an employee’s Personnel File that is a public record as defined by 16 the California Public Records Act, commencing with Section 6250 of the Government code, 17 is subject to inspection by the public in accordance with the Act. 18 SECTION 3: COPY OF RECORDS 19 Upon request, any Classified employee may receive copi...
Inspection of Personnel Files. The County and Council agree that personnel records are not subject to public inspection, except as required by law. Employee shall have the right to inspect and review any official record relating to their performance as an employee which is kept or maintained by the County. The County shall provide an opportunity for the employee to respond in writing to any information about which the employee disagrees. The response shall become a permanent part of the employee's personnel file. The contents of employee personnel records shall be made available to the employee for inspection and review at reasonable intervals during the regular business hours of the County.
Inspection of Personnel Files. CSEA has the right to review, at reasonable times, employees' personnel files and any other records dealing with employees, when accompanied by the employee or on presentation of a written authorization signed by the employee.
Inspection of Personnel Files. All records , reports and documents relating to the employment of employees covered by this Agreement are held confidentially by the Organisation, but shall be made available under supervision for inspection or copying by the individual employee or their nominated representative at a mutually suitable time for all parties concerned and as soon as is practicable. Where an employee objects in writing to the contents of any documents on the employee's personnel file the documents may be removed from the file by mutual agreement, or the employee may place on the file a rebuttal of the contents of the disputed document.
