Audits and Record Retention. 3.1 Contractor and the County mutually agree to maintain the confidentiality of Contractor’s participant records, including xxxxxxxx, pursuant to Sections 11812(c) and 11879, Health & Safety Code and Federal Regulations for Confidentiality of Substance Use Disorder Patient Records (42 CFR Part 2, Subparts A - E), the federal Health Insurance Portability and Accountability Act (HIPAA) and all other applicable State and Federal laws and any amendments. Contractor shall inform all its officers, employees, and agents of the confidentiality provisions of said regulations, and provide all necessary policies and procedures and training to ensure compliance. Contractor shall ensure staff participate in information privacy and security training at least annually, and prior to accessing protected health information (hereinafter PHI) or personal information (hereinafter PI), sign a confidentiality statement that includes, at a minimum, General use, Security and Privacy Safeguards, Unacceptable Use, and Enforcement Policies. The statement must be renewed annually and shall be retained for a period of six (6) years following termination of this contract. [DMC-ODS IA, Exhibit F; SABG Contract]
3.2 Where contracts exceed $10,000 of state funding – the Contractor shall preserve and make available records, and shall be subject to examination and audit of the Department of Auditor General, for a period of ten (10) years from the date of final payment under this agreement, and for such longer period, if any, as required by applicable statute, by any other provision of this agreement, or by subparagraphs 3.2.1 or 3.2.2, below.
3.2.1. If this Agreement is completely or partially terminated, the records relating to the work terminated shall be preserved and made available for a period of three years from the date of any resulting final settlement.
3.2.2. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the ten-year period, the records shall be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular ten-year period, whichever is later. [County of Marin Performance Contract 21-10091, Exhibit A]
3.3 Contractor shall allow the County, CMS, the Office of the Inspector General, the Comptroller General of the United States, and other authorized federal and state agencies, or their duly authorized designees, to evaluate Contractor’s, and subcont...
Audits and Record Retention. Each Party has the right on at least three (3) Business Days prior written notice, at its sole expense and during normal working hours, to examine the records of the other Party to the extent reasonably necessary to verify the accuracy of any statement, charge or computation made pursuant to this Agreement. If any such examination reveals any inaccuracy in any statement, the necessary adjustments in such statement and the payments thereof will be made in accordance with Sections 7.1 (Billing) and
Audits and Record Retention. The University shall make all persons and records associated with the Work available to the City, the N.C. State Auditor, the U.S. Comptroller General or any of their authorized representatives for review and audit for a period of three years past the date of the final invoice.
Audits and Record Retention. 3.1 Contractor and the County mutually agree to maintain the confidentiality of Contractor’s participant records, including xxxxxxxx, pursuant to Sections 11812(c) and 11879, Health & Safety Code and Federal Regulations for Confidentiality of Substance Use Disorder Patient Records (42 CFR Part 2, Subparts A - E), the federal Health Insurance Portability and Accountability Act (HIPAA) and all other applicable State and Federal laws and any amendments. Contractor shall inform all its officers, employees, and agents of the confidentiality provisions of said regulations, and provide all necessary policies and procedures and training to ensure compliance. Contractor shall ensure staff participate in information privacy and security training at least annually, and prior to accessing protected health information (hereinafter PHI) or personal information (hereinafter PI), sign a confidentiality statement that includes, at a minimum, General use, Security and Privacy Safeguards, Unacceptable Use, and Enforcement Policies. The statement must be renewed annually and shall be retained for a period of six (6) years following termination of this contract. [DMC-ODS IA, Exhibit F; SABG Contract]
3.2 Where contracts exceed $10,000 of state funding – the Contractor shall be subject to examination and audit of the Department of Auditor General for a period of three (3) years after final payment under contract (Government Code § 8546.
3.3 For SABG funded services, Contractor agrees to maintain and preserve, until three years after termination of the SABG State-County Contract and final payment from DHCS to the Contractor, to permit DHCS or any duly authorized representative, to have access to, examine or audit any pertinent books, documents, papers and records related to this contract and to allow interviews of any employees who might reasonably have information related to such records.
3.4 Contractor shall allow the County, CMS, the Office of the Inspector General, the Comptroller General of the United States, and other authorized federal and state agencies, or their duly authorized designees, to evaluate Contractor’s, and subcontractors’, performance under this contract, including the quality, appropriateness, and timeliness of services provided, and to inspect, evaluate, and audit any and all records, documents, and the premises, equipment and facilities maintained by the Contractor and its subcontractors pertaining to such services at any time, and to allow interviews of ...
Audits and Record Retention. Section 16.01
Audits and Record Retention. 1. CMS has the same right to audit with respect to the Track 1+ ACO’s participation in the Track 1+ Model as applies under 42 CFR 425.314(a). This Agreement does not limit or restrict the authority of any other agency (including the HHS Office of Inspector General and the Department of Justice) to audit, evaluate, investigate, or inspect the Track 1+ ACO, its ACO participants, its ACO providers/suppliers, and other individuals or entities performing functions or services related to ACO activities.
2. The Track 1+ ACO shall maintain records related to its participation in the Track 1+ Model in the same manner required under 42 CFR 425.314(b).
3. Notwithstanding any arrangements between or among the Track 1+ ACO, its ACO participants, ACO providers/suppliers, or other individuals or entities performing functions or services related to ACO activities, the Track 1+ ACO is ultimately responsible for fully complying with the terms and conditions of this Agreement.
Audits and Record Retention. BI reports, the employment application form from which the BI report was generated, I-9 forms or Visa and other associated documents and data shall be retained by the Provider for all their employees that were assigned to the work for which the Company contracted. The records shall be maintained and available for audit for one (1) year after the expiration of the contract.
Audits and Record Retention. AccuSource, on behalf of itself and/or its Suppliers (e.g. State Departments of Motor Vehicles, National Credit Bureaus, etc.) may conduct reasonable periodic DFFRXQW XV Laws, Client shall, for a minimum period of two (2) years, maintain copies of all Applicant screening disclosure/consent forms and, as applicable, all pre-adverse and adverse action notices (as further described in Exhibit C). Client shall, upon reasonable advance notice, during its normal business hours, make available to AccuSource and/or its Suppliers such documentation reasonably requested to demonstrate Client¶V FRPSOLDQFH ZLWK LWV REOL this Agreement. If Client becomes aware of an audit initiated by a third-party involving shall provide AccuSource prompt written notice of the audit. Client shall not provide access to its AccuSource account or Screening Reports to any auditing party unless required to do so by applicable Laws and AccuSource expressly consents to such access request.
Audits and Record Retention. The Hospital shall comply with, and shall require all of its Care Partners to comply with, the following obligations:
(a) To give the State and federal government (including CMS, HHS, and the Comptroller General) or their designees, access to all books, contracts, records, documents, and other evidence (including data related to Medicare utilization and costs, quality performance measures, and financial arrangements) sufficient to enable the audit, evaluation, inspection, or investigation of the Maryland All- Payer Model or CRP, including the Hospital’s compliance with this Agreement; the quality of services furnished under the Maryland All-Payer Model; the calculation, administration, allocation, and distribution of any Intervention Resources, Incentive Payments, or Downstream Incentive Payments; Approved Track Implementation Protocols, Care Partner Arrangements, or Downstream Care Partner Arrangements.
(b) To maintain such books, contracts, records, documents, and other evidence for a period of 10 years after the expiration or termination of this Agreement, or from the date of completion of any audit, evaluation, inspection, or investigation, whichever is later, unless:
(i) The State or CMS determines there is a special need to retain a particular record or group of records for a longer period and notifies the Hospital at least 30 days before the normal disposition date; or
(ii) There has been a termination, dispute, or allegation of fraud or similar fault against the Hospital, its Care Partners, or its Downstream Care Partners, in which case the records shall be maintained for an additional six years from the date of any resulting final resolution of the termination, dispute, or allegation of fraud or similar fault.
Audits and Record Retention. 16.1 Upon request by Edison during the period in which this Agreement is in effect, and for a period of three (3) years thereafter, Edison, or a third party designated by Edison for this purpose, may examine, inspect, or copy any or all of Contractor’s books, records, and documents that have been generated as a result of this Agreement or that contain information relating to this Agreement, in whatever form maintained, including without limitation, project-related records, accounting or compliance records, and any supporting documentation (such as records of Contractor’s business development and entertainment activities relating to Edison) (collectively, “Contractor Records”). Contractor will keep proper financial and accounting records, in accordance with generally accepted accounting practices consistently applied, and will maintain its other Contractor Records so as to capture relevant information about Contractor’s performance of the Services and its creation of Deliverables. Upon five days’ prior notice from Edison, Contractor will allow Edison and its designated representative(s) access to Contractor Records during normal business hours so Edison can audit the Contractor Records and will allow interviews of any employees who might reasonably have information related to the Contractor Records. In the event an audit discloses any material discrepancy in the amounts invoiced to Edison from those due, Contractor shall promptly refund any overpayment and reimburse Edison for all costs associated with the audit. Edison will not audit the component parts of the unit rate or fixed fee when particular Services or furnishing of Deliverables are performed on a unit price or fixed fee basis.
16.2 In addition to the audit rights in the immediately preceding subsection, if the relevant Purchase Order involves Special Conditions, then Edison has the right to conduct an audit of Contractor for adherence to the terms of the Cyber Policy not more than once per year; or more often upon notification or reasonable belief by Edison of any Cyber Incident as described in the policy, or as required to comply with regulatory requirements. Edison also has the right to audit any Contractor third party contractor/service provider upon notification of any Cyber Incident involving the third party contractor/service provider. Contractor will cooperate with any audit and require the cooperation of any third party contractor/service provider. Contractor shall also promptly notify Edi...
