Billing Requirements. 1. The Agency shall submit all invoices/requests for reimbursement/invoice to the Recipient by the fourth (4th) business day of each month with the required supporting documentation. The Agency understands that any unspent Funds from any given Grant year shall not be carried forward to the following Grant year.
2. The Agency shall not receive payment for work found by the Recipient to be unsatisfactory, or performed in violation of federal, state or local law, ordinance, or regulation.
3. Agency (sub-recipient) invoices shall be reviewed by the Recipient and their fiscal staff for appropriateness and thoroughness. If, after review of an invoice, an issue or concern with the sub-recipient is identified, the Recipient’s staff shall be responsible for working with the Agency to resolve the issue or concern. As part of this attempt, the Recipient’s staff may request clarification of any unusual, miscellaneous, excessive or potentially unallowable charges invoiced by the Agency. If the explanation is sufficient to render a reasonable judgment on whether the cost is allowable, the Recipient’s office shall contact the Agency, who shall provide detailed justifications and support. In the event the Agency fails to provide such justification or clarification, the invoice amount shall be reduced and expenses disallowed.
4. Invoices submitted to the Recipient shall contain a minimum level of information including, but not limited to the following:
a. Name of Agency;
b. Agency address;
x. Xxxx of invoice;
d. Invoice number;
e. Period of performance covered by invoice;
f. Description of good and services reflected by the xxxxxxxx;
g. Current period costs (with sufficient detail and backup information);
h. Sub-recipient contact person with respect to the invoice;
i. Statement that the funds expended are reasonable, allowable, and allocable; and
j. Statement that the costs are in compliance with the terms and conditions of the Contract.
Billing Requirements. The Contractor must submit separate detailed invoices for each purchase order to the "xxxx-to" address as shown on the purchase order. If requested, the Contractor must submit one copy of the original purchase order issued from the State agency or CPV member and one copy of the final invoice for each transaction against the Contract to the AMS. The invoice must be itemized per the detail in the Manufacturer’s Vendor Price Schedule that is submitted with the RFP. The State intends that the final invoice is generated only after the equipment has been delivered, inspected, approved and accepted.
Billing Requirements. Contracted Provider must xxxx HCPCS codes in addition to revenue code for services specified within this Compensation Schedule. Failure to submit a HCPCS code may result in a claim denial.
Billing Requirements. DOE shall xxxx NRC monthly for costs paid in support of NRC projects by the agreement number and task order number (if applicable). The DOE shall xxxx and collect from NRC by an electronic transfer of funds through the U.S. Treasury Intergovernmental Payment and Collection System (IPAC). The DOE voucher shall identify the NRC Agreement Number and the NRC Task Order number (if applicable). The DOE voucher, as a minimum, shall indicate the month that costs were incurred and the dollar amount of these costs. In some instances because of accrual accounting and other adjustments, the amounts may differ slightly from the original accrual amount. When monthly letter status report (MLSR) costs differ from the amount billed, DOE shall provide an explanation of the difference on the voucher. The DOE voucher shall be sent to support the IPAC funds transfer. The instructions must identify the billable activities as specified by 10 CFR Part 170. The DOE voucher and other required documentation shall be submitted to— NRC Payments U.S. Nuclear Regulatory Commission One White Flint North 11555 Rockville Pike Mailstop O3-E17A Xxxxxxxxx, XX 00000-0000 Effective immediately, commercial vendors and Federal entities should use the new electronic mailing addresses shown below: Invoice and training billing Email address – XXXXxxxxxxx@XXX.xxx IPAC billing Email address – XXXXXXX.Xxxxxxxx@XXX.xxx
Billing Requirements i. All services must be billed in accordance with applicable Medicare billing guidelines issued by CMS.
ii. All services must be billed on a UB04 or CMS-1500 or successor claim form, as applicable, consistent with CMS implementation date and Medicare billing guidelines.
iii. Blue Cross and Blue Shield of North Carolina will update DRG, ICD-10 diagnosis, ICD- 10 procedure, revenue, CPT, and HCPCS codes and code categorizations as new codes are created, without requiring amendment to this Agreement. Updates by CMS will be implemented no later than 30 days from their effective date with CMS, and will not result in claims reprocessing.
iv. Hospital billed CRNA services shall be filed on a CMS-1500 or successor claim form according to Medicare billing guidelines with the appropriate modifier(s), and reimbursement will be based on the Medicare CRNA fee schedule.
v. Blue Cross and Blue Shield of North Carolina will recognize and reimburse Level II HCPCS codes that have replaced Level I CPT codes by OPPS.
Billing Requirements a) The Agency shall submit all invoices and/or requests for reimbursement to the Recipient by the tenth (10th) business day of each month. Submittals shall include a completed Cost Reimbursement Line Item Budget Invoice (hereinafter “Cost Reimbursement Invoice”) or a Fixed-Priced Unit Rate Invoice (hereinafter “Fixed-Priced Invoice”) (collectively referred to as “Invoices”) as applicable and as set forth in the Scope of Service (Attachment “A”).
b) All requests for payment and/or reimbursement shall include the applicable Invoice and all supporting documentation necessary for processing, which shall be as identified in Scope of Service, Attachment “A.” Invoices shall be forwarded to the Recipient’s office as identified in Article XVI of this Contract.
c) Each Invoice shall be completed in its entirety. Any Invoice that is incomplete or which fails to include the required supporting documentation shall be deemed incomplete and rejected.
d) Failure by the Agency to provide Invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of the Agency for subsequent funding awards.
e) The Agency shall actively pursue and xxxx any third-party coverage available for contribution toward the costs of Services incurred by the Consumer.
f) The Agency agrees to reimburse the Recipient any monies received from any third-party coverage, after payment has been made by the Recipient. Reimbursements shall be any amounts received up to the amount paid by the Recipient. The Agency shall report to the Recipient any payment received from, or pending claims with, any third-party when submitting Invoices to the Recipient, to the Agency at the address identified in Article XVI, Section 2.
g) The Agency expressly understands that it is liable for, and accepts responsibility for repayment of, any Funds disbursed under the terms of this Contract that may be deemed to have been disbursed in error. Repayment by the Agency to the Recipient shall be within ninety (90) calendar days from the date of demand by the Recipient. Failure by the Agency to comply with this requirement shall be handled in accordance with the Federal Code 45 CFR §75.391 (“Collections of Amounts Due”) (Attachment “B”).
h) Any specific issues relating to billing for this Contract shall be as more specifically described in the Scope of Service (Attachment “A”).
i) The Agency is prohibited from using Grant Funds for any of the following:
(i) to purchase or improve land, or...
Billing Requirements. Not more than ninety (90) days following service delivery related to each HUD-approved work plans, the Recipient of this Agreement is required to submit payment requests for allowable costs incurred. Payment requested must be submitted to HUD at a frequency that is not less than once every Federal fiscal year quarter. Payment requests that are not submitted timely must include a justification for the delayed submission. Payment requests for actual costs incurred must comply with the allowable cost standards of this Agreement and operating guidance available online at xxxxx://xxx.xxx.xxx/program_offices/comm_planning/cpdta/guidance. All payment requests from the Recipient must be submitted to HUD and approved by HUD using DRGR.
Billing Requirements. Unless the Contractor has been authorized by the Commonwealth for Evaluated Receipt Settlement or Vendor Self-Invoicing, the Contractor shall include in all of its invoices the following minimum information:
a. Vendor name and "Remit to" address, including SAP Vendor number;
b. Bank routing information, if ACH;
c. SAP Purchase Order number;
d. Delivery Address, including name of Commonwealth agency;
e. Description of the supplies/services delivered in accordance with SAP Purchase Order (include purchase order line number if possible);
f. Quantity provided;
g. Unit price;
h. Price extension;
i. Total price; and
j. Delivery date of supplies or services. If an invoice does not contain the minimum information set forth in this paragraph, the Commonwealth may return the invoice as improper. If the Commonwealth returns an invoice as improper, the time for processing a payment will be suspended until the Commonwealth receives a correct invoice. The Contractor may not receive payment until the Commonwealth has received a correct invoice. Contractors are required to establish separate billing accounts with each using agency and invoice them directly. Each invoice shall be itemized with adequate detail and match the line item on the Purchase Order. In no instance shall any payment be made for services to the Contractor that are not in accordance with the prices on the Purchase Order, the Contract, updated price lists or any discounts negotiated by the purchasing agency.
Billing Requirements. 1. Itemized bills must be submitted on Firm letterhead on a monthly basis.
2. Itemized bills must include a remittance page.
3. The Firm shall bill time in 1/10th of an hour increments.
4. The negotiated hourly rates on the attached Rate Schedule include all overhead and internal charges associated with your firm's practice. The City expects that work for the City will be done at a substantial discount from the firm's general billing rates. The City will not separately pay for overhead or law firm costs associated with services of assistants, secretaries, word processors, librarians, investigators, or other support staff.
5. The City will not pay for time spent preparing, discussing, or correcting a billing statement.
6. The City will not pay for opening routine correspondence which does not require a response or impact the merits of the case.
7. The City expects inefficiently spent time to be shown on the bill and written off in the sound exercise of billing judgment.
8. Any attorney work product for which the City is billed, e.g., legal research memoranda, shall be provided to the City, either electronically or as a paper copy at the time it is completed.
9. If the Firm requests attorney fees in a contested motion and fees are awarded, the draft should be made payable to the City of Xxx Arbor, or the amount of the award must be specifically credited on the next billing statement.
10. A copy of all invoices, bills, and receipts for expenses shall be attached to the monthly bill.
11. Expenses over and above the limits set forth herein shall be borne solely by the Firm and shall not be reimbursed under this Agreement.
Billing Requirements. 1. Contractor shall submit billing to the Purchasing Entity at such frequency as mutually agreed upon.
2. Minimally, billing must include the following:
i. Contractor federal tax identification number
ii. Purchase Order number
iii. Contingent Worker(s) name and position
iv. Total hours worked
v. NTE Fully Burdened Hourly Base Rate for applicable position title vi. SOW-Based Fixed Fee, when applicable
