Formal Communication. If the concern is not resolved through informal communication, upon mutual agreement by the College, the Federation, and the faculty member, a formal process will be initiated. In order to initiate the formal process, the complaint or concern(s) must be reduced to writing, signed, and presented to the faculty member and the Federation. The Federation, notified in writing at the same time the faculty member is notified, will attend all meetings held pursuant to this section. The College, the Federation, and the faculty member will mutually develop a written plan to address the concerns which will contain the following:
1. Identification of the acceptable standard of behavior;
2. Delineation of the faculty member’s actual behavior supported by the complaint received which pertains to the specific concern. The documentation which supports this complaint shall be included;
3. Identification of the impact/effect of the specific behavior;
4. A plan for resolution which will include the process for specific, measurable steps to be taken, the feedback mechanism, and a timeline for completion;
5. The method by which the plan for improvement will be assessed;
6. A plan which allows for investigation and information gathering by all parties. Working documents will be held by the supervisor involved with the plan. Upon successful resolution of the concerns, the documents will be placed in the faculty member’s personnel file. One year after resolution, the file pertaining to this issue will be returned to the faculty member.
Formal Communication. Formal communications regarding this agreement shall include, but not necessarily be limited to correspondence, progress reports and fiscal reports. All formal communication regarding this agreement shall be in writing between the person executing this agreement on behalf of the Subgrantee (executor) and ARC's Executive Director. However, the Subgrantee executor and ARC's Executive Director shall each have the right to designate in writing to the other an agent to act in his or her behalf regarding this agreement. Any restrictions to such designation must be clearly defined in the written designation. In this regard, XXX’s Executive Director hereby designates the Chief Operating Officer as her agent for purposes of this contract only, except for Amendments and Terminations.
Formal Communication. Clause 1.04 6 Full-time Employee Clause 1.06. 7 G General Leave Clause 13.02. 23
Formal Communication. If the concern is not resolved through informal communication between the student and the faculty member, the student must reduce the concern to writing and submit it to the (associate) xxxx. The written document shall include a description of the situation, relevant dates and times, examples, and copies of any and all relevant documents. This document must be signed and dated. Upon receipt of the written complaint, the (associate) xxxx will submit the document to the faculty member, as per Article XII of the Negotiated Agreement and will meet with the faculty member. Within fifteen (15) contract days of receipt of the written complaint, the (associate) xxxx will provide a written response to the student and a copy to the faculty member. If the student chooses to appeal the decision, he/she must do so with the appropriate vice president within five (5) contract days of the (associate) xxxx’x decision. The vice president will also be required to respond in writing to the student within fifteen (15) contract days. A copy will be sent to the faculty member. If the student would like to appeal the decision, he/she may address the issue with the President within five (5) contract days of the vice president’s decision. The written complaint would again be submitted by the student for the President’s consideration. The President will communication his/her decision regarding the concern to the student (with a copy to the faculty member) within fifteen (15) contract days. The President’s decision is considered to be final under this process.
Formal Communication. The Grantee must establish formal communication with HHSC for receipt and response to requests for information, work products, deliverables, updates and other required correspondence related to performance of Contract requirements. HHSC will issue State Action Requests (SARs) to the Grantee following established procedures and timelines. The Grantee must issue Vendor Action Requests (VARs) to HHSC following established procedures and timelines, inclusive of the submission of Contract Deliverables and KPRs. The Grantee’s response should describe how the grantee must establish and manage formal communication with HHSC. In addition to the requirements stated above, the Grantee must:
A. Submit complete and accurate responses to any SARs or VARs no later than ten (10) days after the Xxxxxxx’s receipt of the request, unless a specific date is specified in the request.
B. Submit a written request for extension of a SAR or VAR response deadline that specifies the estimated date of completion and reasons for the extension no later than three (3) days after the Grantee receives the SAR or VAR response.
C. The Grantee must provide ad hoc reports and respond to legislative inquiries and other high priority requests within thirty-six (36) hours from the time of the request or by the date specified by HHSC for data or reports that already exist and are produced.
D. If the Grantee is late in responding, or does not provide adequate information, HHSC may assess non-compliance remedies.
Formal Communication. If the concern is not resolved through informal communication between the student and the faculty member, the student must reduce the concern to writing and submit it to the xxxx. The written document shall include a description of the situation, relevant dates and times, examples, and copies of any and all relevant documents. This document must be signed and dated. Upon receipt of the written complaint, the xxxx will submit the document to the faculty member, and will meet with the faculty member. Within fifteen (15) contract days of receipt of the written complaint, the xxxx will provide a written response to the student and a copy to the faculty member. If the student chooses to appeal the decision, they must do so with the appropriate vice president within five (5) contract days of the xxxx’x decision. The vice president will also be required to respond in writing to the student within fifteen (15) contract days. A copy will be sent to the faculty member. If the student would like to appeal the decision, they may address the issue with the President within five (5) contract days of the vice president’s decision. The written complaint would again be submitted by the student for the President’s consideration. The President will communicate his/her decision regarding the concern to the student (with a copy to the faculty member) within fifteen (15) contract days. The President’s decision is considered to be final under this process. Documentation. Information and materials collected during this process are considered confidential and may be shared only with parties directly involved in the concern or College employees or agents of the College who, as a result of their official duties, have a need to know in order to perform the functions of their assignment. One year after resolution, the file shall be closed. Once the file is closed, materials and information in the closed file may not be used in any disciplinary action against the faculty member. Materials shall be stored separately in the Instruction Office for a period of seven (7) years after the complainant has exhausted all rights to internal appeal. After this seven (7) year period, and at the request of the faculty member involved, the College shall destroy the file and certify in writing to the faculty member that such destruction has occurred. Materials and information from the file shall not be viewed or otherwise be made available to any person except the faculty member involved, except that ...
Formal Communication. The Grantee must establish formal communication with HHSC for receipt and response to requests for information, work products, deliverables, updates and other required correspondence related to performance of Contract requirements. HHSC will issue State Action Requests (SARs) to the Grantee following established procedures and timelines. The Grantee must issue Vendor Action Requests (VARs) to HHSC following established procedures and timelines, inclusive of the submission of Contract Deliverables and KPRs. The Grantee’s response should describe how the grantee must establish and manage formal communication with HHSC. In addition to the requirements stated above, the Grantee must:
Formal Communication. Formal communications regarding this agreement shall include, but not necessarily be limited to correspondence, progress reports and fiscal reports. All formal communication regarding this agreement shall be in writing between the person executing this agreement on behalf of the Consultant (executor) and ARC's Executive Director. However, the Consultant executor and ARC's Executive Director shall each have the right to designate in writing to the other an agent to act in his or her behalf regarding this agreement. Any restrictions to such designation must be clearly defined in the written designation. In this regard, ARC’s Executive Director hereby designates the Director of Livable Communities as his agent for purposes of this contract only, except for Amendments and Terminations.
Formal Communication. 1. The Grantee must utilize a formal communication process with HHSC for receipt and response to requests for information, work products, deliverables, updates, and other required correspondence related to the performance of Contract Requirements. HHSC will issue State Action Requests (SARs) to the Grantee following established procedures and timelines. The Grantee must issue Vendor Action Requests (VARs) to HHSC following established procedures and timelines, including the submission of Contract Deliverables and Key Performance Requirements. In addition to the requirements stated above, the Grantee must:
a. Submit complete and accurate responses to any SAR request received from HHSC no later than ten (10) calendar days after receipt of the request, unless a response due date is specified in the request;
b. Submit a written request for permission for a late submission of a SAR request deadline that specifies the estimated date of completion and reason for the request for an extension no later than three (3) business days after receipt of the SAR request;
c. Provide ad hoc reports and respond to legislative inquiries and other high-priority requests within thirty-six (36) hours from the time of the request or by the due date and time specified by HHSC; and
d. Submit all communications related to the contract to the SNAP-ED SAR/VAR mailbox (xxxx_xx_xxx_xxx@xxxx.xxxxx.xx.xx), unless otherwise stated in the contract.
Formal Communication. 6.1 Grantee must follow a formal communication process established by HHSC for receipt of and response to requests for information, work products, deliverables, updates, and other required correspondence related to the performance of the Grant Agreement requirements. Formal communication includes, but is not limited to, general inquiries about the Scope of Grant Project requirements, Budget, deliverables, and requests from HHSC.
6.2 Formal communication also includes the State Action Request (“SAR”)/Vendor Action Request (“VAR”) communication process, which is the use of a SAR for a request or action initiated by the State and VAR for a request or action initiated by Grantee. All correspondence must be sent to the HHSC LABC SAR VAR Mailbox (XXXX_XXX_XXX@xxx.xxxxx.xxx). Grantee must comply with the following requirements:
6.2.1 Submit a complete and accurate response to any SAR via the established communication process no later than ten (10) Calendar Days after Grantee receives the request unless a specific date is specified in the SAR,
6.2.2 Submit a written request for an extension of a SAR deadline for any request for information from HHSC that specifies the estimated date of completion and reasons for the extension no later than three (3) Business Days after Grantee receives the SAR,
6.2.3 Submit a written request for an extension of high priority deadline that specifies the estimated date of completion and reasons for the extension no later than three (3) hours after Xxxxxxx receives the request for information from HHSC,
6.2.4 Provide ad hoc reports and respond to legislative inquiries and other high priority requests by the date and time specified by HHSC,
6.2.5 Provide written notice of any change to physical correspondence address previously provided to HHSC no later than ten (10) Calendar Days prior to the change,
6.2.6 Provide written notice of any change or issues with an email correspondence address used by HHSC to provide correspondence to Xxxxxxx, immediately, upon awareness of the issue, and
6.2.7 Provide written notice of any telephone outages or issues with the toll-free hotline and associated numbers, immediately, upon awareness of the issue.
6.3 Grantee must inform HHSC Contract Manager within ten (10) Calendar Days, via the HHSC
6.3.1 Actions taken to address the issues creating delays,
6.3.2 Actions taken to meet Grant Agreement requirements notwithstanding the issues,
6.3.3 Any assistance needed to resolve the issue or concern,
6.3.4 ...
