Joint Working Arrangements. 3.1. The aims, benefits, principles and intended outcomes of entering into the Agreement are set out in Schedule 2 (“the Objectives”).
3.2. The Arrangements set out in clauses 4, 5, 6, 7, 8 and 9 of this Agreement will be implemented in support of the Objectives by each of CCC and PCC’s services identified as being suitable for joint working.
Joint Working Arrangements. Joint working arrangements between Milton Keynes, Aylesbury Vale, Buckinghamshire County Council, Central Bedfordshire and others are already in place through the Cross Boundary Officer Group and Member Reference Group, both which meet quarterly. Both groups are informally structured but have formal meetings. By implication, decision-making on joint working and the preparation of joint DPD’s rests with the respective Councils. Progress, or otherwise, with joint working relies on good working relationships between the respective Councils within the Member Reference Group and the Cross Boundary Officer Group. It is considered that the current joint working arrangements are in order, acceptable and can be maintained. For the sake of clarity, joint working arrangements should deal with at least the following issues: • Joint working and liaison to develop and steer the development of a planning framework at an officer level through a Joint SE SDA Officer Steering Group. The group will be co-ordinated by MKC, and comprise officers from Central Bedfordshire Council , MKC and MKP. • Meetings to be held at least quarterly • Positions reached to be submitted to respective Council for approval • All decision making powers including Plan making / approval / adoption of documents remain with individual Councils • Joint studies to be jointly commissioned and paid for where this is more efficient than being commissioned by the individual Councils • Development Plan Documents, where appropriate, to include jointly agreed common sections • Each organisation to be responsible for its direct joint working costs This Agreement is not legally binding and each organisation reserves the right to withdraw from it should circumstances dictate
Joint Working Arrangements. Why is this important?
6.1.1 Public bodies are increasingly encouraged to provide seamless service delivery through working closely with other public bodies, local authorities, agencies and private service providers.
6.1.2 Joint working arrangements can take a number of different forms, each with its own governance arrangements: Partnerships Collaboration
6.1.3 Partners engaged in joint working arrangements have common responsibilities: to act in good faith at all times and in the best interests of the partnership’s aims and objectives to be willing to take on a role in the broader programme, appropriate to the skills and resources of the contributing organisation to be open about any conflicts that might arise to encourage joint working and promote the sharing of information, resources and skills to keep secure any information received as a result of partnership activities or duties that is of a confidential or commercially sensitive nature to promote the project
6.1.4 In all joint working arrangements the following key principles must apply: before entering into the agreement, a risk assessment has been prepared such agreements do not impact adversely upon the services provided project appraisal is in place to assess the viability of the project in terms of resources, staffing and expertise all arrangements are properly documented regular communication is held with other partners throughout the project in order to achieve the most successful outcome audit and control requirements are satisfied accounting and taxation requirements, particularly VAT, are understood fully and complied with an appropriate exit strategy has been produced
6.1.5 All joint working arrangements must comply with these Financial Regulations unless specifically approved otherwise by the Commissioner.
Joint Working Arrangements. 6.1. Regular engagement between HSENI and the RSA
6.2. Process for dealing with emerging issues
Joint Working Arrangements. 3.1 The Shared Services will be progressed by a joint delivery team (the "Project Board") with officer representatives from each Local Authority and One Connect Limited.
3.2 Each Local Authority and One Connect Limited will be responsible for its own approvals via their respective governance and decision making arrangements.
Joint Working Arrangements. 5.1 To achieve 4.3, under the terms and conditions of a secondment agreement, a named person employed by the Local Government Data Unit Wales will work on a part time basis at the Welsh Assembly Government premises and manually access the information held by CSSIW.
5.2 CSSIW will provide CCSR with access to the following information relating to individual regulated services: • The annual Inspection report and where in exceptional circumstances there are any further inspection reports; • Copies of all completed complaint reports; • Enforcement activity at stage 2 of the CSSIW enforcement policy and beyond; • Any changes to conditions of registration that will impact on service provision e.g. reducing placement numbers; • New registrations; • Cancelled or suspended registrations
5.3 CCSR will provide CSSIW with the following information relating to individual services • Any concerns about the factual accuracy of registration details; • Any concerns / issues about providers that come to CCSR’s attention; • Access to the CCSR database to cross reference data; • Any discrepancies between registration conditions and what the provider claims they provide on the CCSR database.
5.4 CCSR will utilise a facility built into the database to conceal a service from Authorities where they decide that this is necessary based on the information they have available.
5.5 CCSR will ensure that providers are clear that they should not use CCSR as a conduit for information between them and CSSIW and that their legal obligation is to inform CSSIW directly.
Joint Working Arrangements. Table 1 identifies the main areas where a potential overlap of roles is likely to occur. It summarises the remits of both Agencies relating to the issue, potential areas of overlap in advice and the agreed working arrangement to manage the overlap in a way that will best contribute to the overall purpose outlined in section 1 above.
Joint Working Arrangements.
6.1. Regular engagement between HSENI and the RSA The RSA and HSENI will schedule regular meetings to discuss issues relevant to their responsibilities regarding rail safety, and to share information which may help each organisation take forward their responsibilities more effectively. Meetings should take place quarterly or more frequently if required and responsibility for minute-taking will alternate between organisations. Issues which may be discussed should include updates regarding relevant inspections and follow-up activity. Each organisation will designate named contacts for this engagement and for all other issues requiring a co-ordinated approach between HSENI and the RSA.
6.2. Process for dealing with emerging issues While ongoing regular engagement between the RSA and HSENI will take place as set out in paragraph 6.1, emerging issues concerning rail safety which are outside the normal issues dealt with by each organisation or which require a more urgent response may arise. Such issues should be brought to the attention of the named contacts as soon as possible to allow for discussion and agreement of a common approach, or for escalation as appropriate. Issues which require escalation should be raised through the normal channels within each organisation, with direction or outcomes being fed back to the named contacts to ensure the appropriate individuals within each organisation are kept fully informed.
6.3. Engagement with other organisations The RSA and HSENI may wish to engage jointly with organisations, such as XXX, where it is appropriate in the context of the activities listed in this MoU. Engagement should take place as required to ensure an efficient and joined-up approach to rail safety. This is particularly important where there is a crossover of responsibilities, for example, where HSENI engage with XXX, it may be appropriate for both the RSA and HSENI to provide input. In the event that the RSA engage XXX to conduct any investigation on activities of NI Railways, the RSA shall keep HSENI informed of developments and the outcome of such investigations.
Joint Working Arrangements a. Details of partnership arrangements
Joint Working Arrangements. Public bodies are increasingly encouraged to provide seamless service delivery through working closely with other public bodies, local authorities, agencies and private sector providers. In all joint working arrangements the following key principles must apply: ⮚ before entering into the agreement, a risk assessment must be prepared ⮚ such agreements must not impact adversely upon the services provided by the PCC or CC. ⮚ project appraisal is in place to assess the viability of the project in terms of resources, staffing and expertise ⮚ all arrangements are properly documented ⮚ regular communication is held with other partners throughout the project in order to achieve the most successful outcome ⮚ audit and control requirements are satisfied ⮚ accounting and taxation requirements, particularly VAT, are understood fully and complied with ⮚ an appropriate exit strategy has been produced
