Participant Records. Contractor shall submit to WDB on a regular basis, according to WDB’s reporting process, reports in the format specified from time to time by WDB which include information on registration, assessment, goals established, services provided, participant progress, outcomes achieved, and projected and actual expenditures.
Participant Records. The Contractor shall have a system for maintaining participant records and policies and procedures that ensure compliance with the following requirements. Confidentiality of Records and HIPAA Requirements The Contractor shall implement specific procedures to assure the security and confidentiality of health and medical records and of other personal information about participants, in accordance with Wis. Stats. Chapter 49, Subchapter IV; Wis. Admin. Code § DHS 108.01; 42 C.F.R. Part 431, Subpart F; 42 C.F.R. Part 438; 45 C.F.R. Parts 160,162, and164; the Health Insurance Portability and Accountability Act (HIPAA); and any other confidentiality law to the extent applicable. Duty of Non-Disclosure and Security Precautions The Contractor shall protect and secure all confidential information and shall not use any confidential information for any purpose other than to meet its obligations under this contract. The Contractor shall hold all confidential information in confidence, and not disclose such confidential information to any persons other than those directors, officers, employees, agents, subcontractors, and providers who require such confidential information to fulfill the Contractor’s obligations under this contract. The Contractor shall institute and maintain procedures, including the use of any necessary technology, which are necessary to maintain the confidentiality of all confidential information. The Contractor shall be responsible for the breach of this contract and subsequent contract in the event any of the Contractor’s directors, officers, employees, or agents fail to properly maintain any confidential information. Limitations on Obligations The Contractor’s obligation to maintain the confidentiality of confidential information shall not apply to the extent that the Contractor can demonstrate that such information: Is required to be disclosed pursuant to a legal obligation in any administrative, regulatory, or judicial proceeding. In this event, the Contractor shall promptly notify the Department of its obligation to disclose the confidential information (unless it has a legal obligation to the contrary) so that the Department may seek a protective order or other appropriate remedy. In the event that such protective order is not obtained, the Contractor shall furnish only that portion of the confidential information that is legally required and shall disclose it in a manner designed to preserve its confidential nature to the extent possible. N...
Participant Records. Employer will keep records of the Participant’s time and attendance, including the dates and amount of time the Employer trains the Participant.
Participant Records. 26 28.2.1 CONTRACTOR shall prepare and maintain accurate and 27 complete records of Participants, and dates and type of services provided 28 under the terms of this Agreement in a form acceptable to ADMINISTRATOR.
1 28.2.2 All Participant records related to services provided 2 under the terms of this Agreement shall be retained by CONTRACTOR for a
Participant Records. School-Based Health Providers only All other Providers All Providers Safeguards of Electronic Protected Health Information (ePHI)
Participant Records. TSA will establish and maintain a record for each participant reflecting the date, amount and type of each transaction in the participant’s account based on information provided to TSA from the Plan Sponsor, employees and product providers. Records maintained by TSA shall include all information necessary to comply with applicable regulations, rulings and procedures established by the Internal Revenue Service for the plan types indicated herein. The Plan Sponsor will determine eligibility requirements for employees and TSA shall be entitled to rely on the Plan Sponsor’s eligibility determinations.
Participant Records. 25 22.2.1 CONTRACTOR shall prepare and maintain accurate and complete records 26 of PARTICIPANTS served and dates and type of services provided under the terms of this 27 Agreement in a form acceptable to ADMINISTRATOR.
28 22.2.2 CONTRACTOR shall keep all COUNTY data provided to CONTRACTOR 1 during the term(s) of this Agreement for a minimum of five (5) years from the date of final payment 2 under this Agreement, or until all pending COUNTY, State, and federal audits are completed, 3 whichever is later. These records shall be stored in Orange County, unless CONTRACTOR 4 requests and COUNTY provides written approval for the right to store the records in another 5 county. Notwithstanding anything to the contrary, upon termination of this Agreement, 6 CONTRACTOR shall relinquish control with respect to COUNTY data to COUNTY in 7 accordance with Subparagraph 38.2.
8 22.2.3 COUNTY may refuse payment for a claim if PARTICIPANT records are 9 determined by COUNTY to be incomplete or inaccurate. In the event PARTICIPANT records are 10 determined to be incomplete or inaccurate after payment has been made, COUNTY may treat such 11 payment as an overpayment within the provisions of this Agreement. 12 Public Records 13 To the extent permissible under the law, all records, including, but not limited to, 14 reports, audits, notices, claims, statements, and correspondence, required by this Agreement, may 15 be subject to public disclosure. COUNTY will not be liable for any such disclosure.
Participant Records. All medical, billing, and other records regarding Participants shall be kept confidential by EDH, in accordance with applicable state and federal laws, including HIPAA, and the Business Associate Agreement to the extent applicable. EDH shall share such information internally only with those having a need to know such information and shall advise any such persons of their confidentiality obligations.
Participant Records i. Upon termination of this agreement, the Service Provider is responsible for ensuring that all participant records are immediately returned to DVR or transitioned appropriately. This requirement survives the termination of this contracted agreement. The Service Provider will be responsible for any attorney’s fees, expenses, or other costs incurred by DVR in recovering the central records.
ii. In fulfilling its obligations under this Agreement and Chapter 119, F.S., the Service Provider must comply with the requirements outlined in s. 119.0701, F.S. If the Service Provider fails to comply with a public records request pursuant to Chapter 119, F.S., the Department may take any action under this Agreement necessary to ensure compliance with Florida’s public records laws, including, but not limited to, demanding compliance with a public records request, seeking indemnification from Service Provider regarding an action brought to enforce a public records request sent to Service Provider, or terminating the Agreement. Pursuant to s. 119.0701, F.S., the Service Provider must:
1. Keep and maintain public records required by the Department to perform the service;
2. Upon request from the Department’s custodian of public records, provide the Department with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, F.S., or as otherwise provided by law;
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement and following completion of the Agreement if the Service Provider does not transfer the records to the Department; and
iii. Upon completion of the agreement, transfer, at no cost, to DVR all public records in possession of the Service Provider or keep and maintain public records required by DVR to perform the service. If the Service Provider transfers all public records to DVR upon completion of the Agreement, the Service Provider shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Service Provider keeps and maintains public records upon completion of the Agreement, the Service Provider shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to DVR, upon request from...
Participant Records. CONTRACTOR shall maintain adequate records in accordance 17 with the COUNTY Guidelines and CCR, Title 22, related to DMC-ODS, and DHCS Certification 18 Standards on each Participant in sufficient detail to permit an evaluation of services, which shall 19 include, but need not be limited to:
20 1. Intake, Medical Necessity, and Treatment plans shall be documented within thirty (30) 21 calendar days in the Participant's record.
22 2. Upon completion of Intake, an admission record shall be completed and documented in the 23 progress notes that outpatient treatment services are appropriate for the Participant. Such 24 documentation, for outpatient treatment services, shall specify alcohol and/or other drugs used and 25 identify the social, psychological, physical, and/or behavioral problems related to alcohol and/or other 26 drug use.
