Procedure for Employee Grievance. A grieving employee will first raise the matter to be grieved to the appropriate Union official in person, if on-site, or by telephone. The Union will raise the issue with the grievant’s immediate supervisor within 15 work days of the date of the incident giving rise to the grievance, or within 15 work days of the date the grievant became aware of the incident. The written grievance will include, as a minimum, the known details of the incident being grieved, the remedy being sought,and the designation of a specific Union official representing the grievant. Within 10 work days of receipt of the written grievance, the supervisor will review the matter being grieved and schedule and hold a meeting to include the supervisor, the greivant and/or the Union official, and another Agency designee, to discuss the issue(s). Within 10 work days of thatmeeting, the supervisor will forward a written response to the designated Union representative granting or denying the remedy requested. If not satisfied with the supervisor’s response, the Union has 10 work days to request in writing a review by the State Director of the supervisor’s decision. Within 10 work days of receipt of the Union’s request, the State Director will schedule a meeting to include the Union’s Chief Xxxxxxx/designee and the Union xxxxxxx and/or grievant originally involved, together with the State Director/designee and the Human Resource Manager. Within 20 work days of the meeting,the State Director or designee will respond with a written decision to the Union’s primary point ofcontact granting or denying the remedy requested. If the Union isn’t satisfied with the State Director’s response, it may proceed to arbitration within twenty (20) work days after receipt of the Agency’s final response. The Union will request the Federal Mediation and Conciliation Service (FMCS) to furnish the parties a list of five (5) impartial persons qualified to act as arbitrators who practice in Oklahoma but may live elsewhere. The geographic pool requested will be “Regional”. An information copy ofthe request will be sent to the other party’s primary point of contact.
Procedure for Employee Grievance. It is the intent and purpose of the Parties to provide a fair and equitable procedure for the orderly settlement of all Employee Grievances and in accordance with the following steps:
Step 1 — Oral
Step 2 — Written
Procedure for Employee Grievance. It is the intent and purpose of the Parties to provide a fair and equitable procedure for the orderly settlement of all Employee Grievances and in accordance with the following steps:
Step 1 Oral In the event an Employee Grievance is not presented to the Company within five (5) work days after the employee has knowledge or has reason to have known of the incident from which such grievance arises, such grievance shall be considered as having been settled and no further action, including pursuit of such grievance in arbitration, can be taken. Any grievance shall be discussed by the employee and his Xxxxxxx with such employee’s immediate supervisor in an attempt to settle the matter. The immediate supervisor shall give an oral answer immediately, if possible, but in no event later than three (3) work days after the discussion. For purposes of documenting the date on which this oral discussion occurs, the supervisor will prepare a written note to the file, copy to the employee and Xxxxxxx, listing only the date of the discussion meeting and general subject of the grievance. The employee and Xxxxxxx will acknowledge receipt of the note by written signature. If the oral answer does not settle the matter, the employee and/or the Xxxxxxx or other Union official may proceed with the matter as follows:
Step 2 Written Within five (5) work days after receipt of the oral answer, the Xxxxxxx or Chief Xxxxxxx shall present the Employee Grievance in writing to the supervisor. Such written Employee Grievance shall set forth a statement of the grievance, the facts on which it is based, the date of the occurrence, the specific Article or Articles of the Agreement allegedly violated, and the remedy or correction requested. The supervisor shall meet with the Chief Xxxxxxx, Xxxxxxx and employee within five (5) work days after his receipt of the grievance and attempt to settle the matter. The supervisor shall give his decision in writing to the Chief Xxxxxxx, Xxxxxxx and employee within three (3) work days after such meeting. If a settlement is reached, the matter shall then be considered closed. Employee Grievances may be transmitted digitally or electronically to ease the process of grievances.
Step 3 Appeal to the Company If not satisfactorily settled in Step 2 as outlined above, the Chief Xxxxxxx shall then submit the Employee Grievance to the next level of management no later than five (5) work days after receipt by the Xxxxxxx of the written decision. If the grievance is n...
