Documentation and Recordkeeping. 1. The SUBRECIPIENT shall maintain all records required by CDBG.
2. All reports, plans, surveys, information, documents, maps, and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at any time upon request by the COUNTY or HHS. Upon completion of all work contemplated under this Agreement copies of all documents and records relating to this Agreement shall be surrendered to HHS if requested. In any event the SUBRECIPIENT shall keep all documents and records for three (3) years after expiration of this Agreement.
3. The SUBRECIPIENT shall submit reports as required to assist the COUNTY in the preparation of HUD Labor Relations, WBE/MBE, Equal Opportunity Employment, and HUD Section 3 reports, pursuant to 24 CFR 570.502, 507, and 92 (3)(vi).
4. The SUBRECIPIENT shall submit detailed monthly progress reports to HHS outlining the status of specific activities under the project. Each report must account for the total activity for which the SUBRECIPIENT is paid with CDBG funds, in part or in whole, and which is required in fulfillment of their obligations regarding the Project. The progress reports shall be submitted on the form Exhibit “D,” Schedule “D-2.”
5. The SUBRECIPIENT shall maintain records showing compliance with the Xxxxx- Xxxxx Law, including files containing contractor payrolls, employee interviews, Xxxxx-Xxxxx wage rates, and administrative cross-referencing. SUBRECIPIENT shall maintain records showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly, the SUBRECIPIENT shall maintain records showing compliance with federal purchasing requirements and with other federal requirements for grant implementation.
6. If indirect costs are charged, the SUBRECIPIENT will develop an indirect cost allocation plan for determining the appropriate SUBRECIPIENT’S share of administrative costs and shall submit such plan to the COUNTY for approval, in a form specified by the COUNTY.
7. Failure to adequately maintain any former CDBG funded project may result in the delay of processing reimbursement requests for ongoing activities or in the forfeiture of future CDBG funds.
8. The SUBRECIPIENT will be responsible for the creation and maintenance of income eligible files on clients served and documentation that all households are eligible under HUD Income Guidelines.
9. The SUBRECIPIENT further agrees that HHS ...
Documentation and Recordkeeping. GRANTEE shall maintain all records related to performance of this agreement and agrees to maintain satisfactory financial accounts, documents and records for the Project. Such records shall be available for a period of three years from the date of receipt of final payment under the Agreement, for inspection and audit by representatives of the CITY, at any reasonable time and place. If audit findings have not been resolved, the records must be retained beyond the three-year period as long as required for the resolution of the issue raised by the audit. GRANTEE agrees to promote the CITY if applicable when marketing, website, media opportunities, etc. The GRANTEE further agrees to assist the CITY in making a strong case for Community partnerships by providing timely, accurate data and reporting as requested regarding social service needs.
Documentation and Recordkeeping. The documents creating the securitization must specify the respec- tive contractual rights and responsibil- ities of all parties and include the re- quirements described in paragraph (b)(3) of this section and use as appro- priate any available standardized docu- mentation for each different asset class.
(i) Requirements applicable to all securitizations. The documents shall de- fine the contractual rights and respon- sibilities of the parties, including but not limited to representations and war- ranties and ongoing disclosure require- ments, and any measures to avoid con- flicts of interest; and provide authority for the parties, including but not lim- ited to the originator, sponsor, servicer, and investors, to fulfill their respective duties and exercise their rights under the contracts and clearly distinguish between any multiple roles performed by any party.
(ii) Requirements applicable only to securitizations in which the financial as- sets include any residential mortgage loans:
(A) Servicing and other agreements must provide servicers with authority, subject to contractual oversight by any master servicer or oversight advisor, if any, to mitigate losses on financial as- sets consistent with maximizing the net present value of the financial asset. Servicers shall have the authority to modify assets to address reasonably foreseeable default, and to take other action to maximize the value and mini- xxxx losses on the securitized financial assets. The documents shall require that the servicers apply industry best practices for asset management and servicing. The documents shall require the servicer to act for the benefit of all investors, and not for the benefit of any particular class of investors, that the servicer must commence action to mitigate losses no later than ninety (90) days after an asset first becomes delinquent unless all delinquencies on such asset have been cured, and that the servicer maintains records of its actions to permit full review by the trustee or other representative of the investors; and
(B) The servicing agreement shall not require a primary servicer to advance delinquent payments of principal and interest for more than three payment periods, unless financing or reimburse- ment facilities are available, which may include, but are not limited to, the obligations of the master servicer or issuing entity to fund or reimburse the primary servicer, or alternative re- imbursement facilities. Such ‘‘financ- ing or reimbursement ...
Documentation and Recordkeeping. 1.7.1 Regulatory compliance requires numerous documents and extensive recordkeeping. [*] Such records must cover all aspects of the production process, the product ingredients and their sourcing and testing, quality control, quality assurance and product release, and the finished DCVax® Products themselves. In addition, recordkeeping must include information about any serious adverse events related or possibly related to the DCVax® Products. The parties acknowledge and agree that special arrangements are necessary for fulfillment of such comprehensive and long-term recordkeeping obligations. NW Bio will obtain legal and regulatory advice, and determine the scope and extent of recordkeeping required for each country, and so advise Cognate. Cognate will analyze the systems, capacity and other requirements necessary to fulfill the recordkeeping specified by NW Bio, and determine whether other parties may be needed to provide such services. Both NW Bio and Cognate will have full access to all such records and information at all times, whether or not the records are being stored and managed by third parties, or third parties are otherwise involved in the long-term recordkeeping and related regulatory compliance. [*] Confidential treatment requested; certain information omitted and filed separately with the SEC.
1.7.2 In conjunction with production of DCVax® Products, Cognate will create initial sets of applicable records. Such records will include batch production records and other records required for initial regulatory compliance at the time of production and product release. Both NW Bio and Cognate will have full access to all such records and information at all times, whether or not the records are being stored and managed by third parties, or third parties are otherwise involved in this recordkeeping and related regulatory compliance.
Documentation and Recordkeeping. As required by 2 C.F.R. 200.331(a)(5), Cook County, or any duly authorized representative of Cook County, shall have the right of access to any records, documents, financial statements, papers, or other records of Subrecipient that are pertinent to this Agreement, in order to comply with any audits pertaining to funds allocated to Subrecipient under this Agreement. The right of access also includes timely and reasonable access to Subrecipient's personnel for the purpose of interview and discussion related to such documents. The right of access is not limited to the required retention period but lasts as long as the records are retained by Subrecipient. The Subrecipient shall ensure the same access to documents from its subawards in accordance with 2 C.F.R. 200.331(a)(5).
Documentation and Recordkeeping. Provider shall be responsible for maintaining complete and accurate documentation and records of the services provided to TCPCS students pursuant to this Agreement. Provider shall submit true, complete and accurate copies of all documentation and records associated with Provider’s services provided to TCPCS students pursuant to this Agreement. This documentation shall be provided to Xxxxxxx Xxxxxx at TCPCS at the following address: 0000 X. Xxxx River Rd, Idaho Falls, Idaho 83401. These records shall be provided to TCPCS on a regular and consistent basis, at the end of each month of provided service. In addition to the provision of true, complete and accurate documentation to TCPCS, TCPCS shall have the right to review and inspect such records at any such reasonable time during business hours at the office of the Provider.
Documentation and Recordkeeping. (a) Records to be maintained. Operator shall maintain all records required by the federal regulations specified in 24 CFR 570.506, that are pertinent to the Services to be funded under this Agreement. Such records shall include but not be limited to:
(i) Records providing a full description of each activity undertaken;
(ii) Records demonstrating that each activity undertaken meets one of the National Objectives of the CDBG program;
(iii) Records required to determine the eligibility of activities;
(iv) Records required to document the acquisition, improvement, use or disposition of real property acquired or improved with CDBG assistance;
(v) Records documenting compliance with the fair housing and equal opportunity components of the CDBG program;
(vi) Financial records as required by 24 CFR 570.502 and 24 CFR 84.21−28; and 24 CFR Part 570.
(vii) Other records necessary to document compliance with Subpart K of
Documentation and Recordkeeping. A. Pursuant to PHL § 2557, Vendor shall utilize the Department’s fiscal agent for early intervention claims. Vendor shall provide such information and documentation as required by the Department and necessary for the fiscal agency to carry out its duties.
B. Vendor shall utilize a standardized claiming format when claiming for ATD and services delivered in the EIP.
C. Vendor shall maintain accurate and complete records that support claiming for actual ATD and services delivered and/or rendered.
D. Vendor understands and hereby agrees that the Vendor shall not claim for payment prior to the ATD or service is delivered.
E. Vendor shall use uniform and consistent procedures as directed by the Department’s fiscal agent for submission of claims.
F. Vendor understands that, for children who have coverage under an insurance policy, plan or health benefit package, including the Medicaid Assistance Program or other governmental payor, payment from such insurer or health plan shall be sought prior to payment from the Municipality being issued, in accordance with PHL §2559. Vendor shall not delay delivery of the AT device or AT service pending payment. Delivery of the device or provision of the AT service shall occur in accordance with the timeframes set forth in paragraph E of Article II.
G. Vendor shall utilize the fiscal agent in seeking payment from such insurer or health plan. Vendor shall further take the appropriate steps to secure insurer or health plan payment for services, including responding to claim denials by correcting any errors identified in claims, providing requested documentation such as that needed to support medical necessity, and the submission of Subrogation notice to each child's insurance company.
H. Vendor shall promptly notify the Department’s state fiscal agent of any duplicate or erroneous payment received from any third party, State or Municipal payor and cooperate with the Department and/or its state fiscal agent to rectify the situation.
I. Vendor shall make available and accessible to the Department and Municipality, all records and information necessary to assure the appropriateness of payments made to the Vendor and to assure the Vendor’s compliance with all applicable statutes and regulations, and shall cooperate with all monitoring and audits of Vendor in relation to ATD and services delivered in the EIP.
Documentation and Recordkeeping. A. When required by the Department, Provider shall utilize a standardized reporting format when reporting on services delivered in the EIP.
B. Provider shall maintain documentation necessary to support claiming to third party payors (Medicaid and commercial insurers), the Municipality and State. In instances where corrections are made to documentation required to support claiming, the rendering provider shall leave his or her original writing intact, strike through the mistake with a single line, make a legible correction and clearly write his or her initials and date correction was made next to the correction. Provider shall not use white-out in an EI record.
C. Provider shall maintain contemporaneous session notes, utilizing a Department standardized form when required by the Department, following each child and family contact, which shall include the information required in 10 NYCRR 69-4.26
Documentation and Recordkeeping. Both Parties shall maintain documentation as necessary to establish they are meeting their obligations pursuant to this Agreement and such other standards that may apply.
