PERSONNEL FILE INFORMATION. 22.1 With prior approval for absence from work from the first level of supervision outside the bargaining unit, an employee shall be allowed to inspect his/her personnel file during normal office hours or if feasible, at the employee's work site.
22.2 Upon receipt of written authorization from the employee, the Agency will allow another employee or designated representative to inspect their entire personnel file or payroll record maintained by the Agency.
22.3 Personnel files cannot be removed from the premises and all file reviews will be under the supervision of the Agency.
22.4 Except as needed to process grievances, the Agency will provide one copy of up to ten personnel file documents when requested by an employee during each year of this Contract. Copies can be provided via CD, other media storage, or as an email attachment.
22.5 An employee shall be notified in writing within ten work days of any non-routine information being placed in his/her personnel file.
22.6 An employee may include rebuttal documents of his/her choice in his/her personnel file.
22.7 At the request of the employee, records of disciplinary action shall be removed from the employee's personnel file after two years after the discipline was imposed, except in situations where the employee has been disciplined for workplace harassment, the records shall be removed from the file after four years at the employee’s request.
PERSONNEL FILE INFORMATION. 10.5.1 The official personnel file of each unit member shall be maintained at the District's Central Administration Office. Materials placed in the official personnel file must indicate that a copy has been given to the unit member concerned. Such material is not to include ratings, reports, or records which
(1) were obtained prior to the employment of the unit member involved, (2) were prepared by identifiable examination committee members or (3) were obtained in connection with a promotional examination.
10.5.2 Every unit member shall have the right to inspect such material upon request, provided that the request is made at a time such unit member is not actually required to render service to the District or with the permission of the department head on District time.
10.5.3 Information of a derogatory nature, excepting material listed in Section 10.5.1 above, shall not be entered or filed unless and until .the unit member is given notice and an opportunity to review and comment thereon. Unit members shall be provided with a copy of any derogatory written material within five (5) days before it is placed in the unit members' official personnel file. A rebuttal statement on the original statement or attached to the document shall be proof that the unit member had the opportunity to review and comment on the material. A signature of the unit member acknowledging receipt shall be verification that he/she has received a copy of the document. If the unit member refused to sign acknowledging receipt of the material, only the server shall prepare a memorandum which shall be attached to the derogatory statement advising that the employee has been served, how, when and where. A review of derogatory statements shall take place during normal business hours, and the unit member shall be released from duty for this purpose without loss of pay.
10.5.4 The District shall keep a record indicating the persons, other than Human Resources Department staff, who have examined unit member's personnel file including the date of examination and the record shall be maintained in the unit member's official personnel file. Any person submitting material for insertion in the unit member's official personnel file shall sign and date the material. The material shall be date-stamped upon receipt in the Human Resources Department.
10.5.5 Unit members’ files maintained at locations other than the Human Resources Department shall include personnel status notices, individual absence repor...
PERSONNEL FILE INFORMATION. Except as provided by law, the Board shall not divulge any material in a personnel file to a third party without notice to the bargaining unit member and Association before the date of the disclosure to the third party.
PERSONNEL FILE INFORMATION. Upon receipt of a written authorization from a Member, the College will allow the Member or a designated representative to inspect and/or copy the Member's entire electronic Personnel File or payroll record. While a Member’s personnel file may include paper documents, the electronic personnel file serves as the official file of record. To the extent the personnel file contains paper documents, such documents will be made available for inspection and/or copying by the Member or the Member’s designated representative.
PERSONNEL FILE INFORMATION. 6.5.1 The official personnel file of each unit member shall be maintained in the Human Resources Department. Materials placed in the official personnel file must indicate that a copy has been given to the unit member concerned. Such material is not to include ratings, reports, or records, which (1) were obtained prior to employment of the unit member involved; (2) were prepared by examination committee members; or,
PERSONNEL FILE INFORMATION. Upon receipt of a written authorization from a Member, the College will allow the Member or a designated representative to inspect and/or copy the Member's entire Personnel File or payroll record.
PERSONNEL FILE INFORMATION. Upon receipt of a written authorization from a Member, the College will allow the Member or a designated representative to inspect and/or copy the Member's entire Personnel File or payroll record. Members will be notified in writing of any information that is placed in their Personnel File by persons other than the Member regarding the performance or conduct of the Member within five (5) workdays. A Member so notified shall have fifteen (15) workdays to respond to any information placed in the Member's Personnel File. Member responses shall become part of the file. It is understood that such original files themselves cannot be removed from the premises, and the cost of any copies of the files will be assessed to the Member. The charge for any such copies shall not exceed the cost to the College of producing such copies. In determining the cost to the College, there shall be included all costs related to such production, including, if applicable, the cost of the time of the Member who produces the copies. The College agrees to maintain one official Personnel File per individual. It is understood and agreed by the Association that an additional file on a Member may be maintained at the work situs of the particular Member. Upon the specific request to the Human Resources Division by a Member or that Member's designated representative, the College will, within five (5) workdays, acquire the information from any file which may be kept at the Member's work situs and place such information in the Personnel File for that Member, unless such time is extended by mutual agreement of the parties.
PERSONNEL FILE INFORMATION
