TEACHER FILES. 7.1 The teacher shall have the right to review the contents of the teacher’s District personnel file and building file, except for confidential references given prior to the time of employment.
7.2 Any complaint directed toward a teacher shall not become a matter of formal record until the building principal or appropriate administrator has discussed the complaint with the teacher and conducted whatever investigation the administrator deems appropriate. (See Appendix E.) Teachers are entitled to know the identity and source of all such complaints. Teachers may request, through their building principal, a conference with the person making the complaint. If the principal determines that a conference is appropriate under the circumstances, the principal will attempt to make the necessary arrangements.
7.2.1 Any comments of a positive nature which are submitted for inclusion in a teacher’s personnel file by the teacher’s immediate supervisor shall be brought to the attention of the teacher, signed by the teacher, and then placed in the file.
7.3 No materials derogatory to a teacher’s conduct, service, character, or personality shall be placed in that teacher’s building file or the District’s personnel file unless the teacher has read such materials. The teacher shall acknowledge reading such materials by signing the copy to be placed in the file, understanding that the signature merely means that the teacher has read such materials and does not mean that the teacher necessarily agrees with the statements contained therein. The teacher shall have the right to file a written reply to such materials within ten (10) days of their being placed in the file. The reply shall be attached to the report to which it pertains.
7.4 Teachers may duplicate only materials that do not include pre-employment information which are contained within such files. This may be done for their own use and at their own expense.
7.5 If a teacher believes that certain material in the teacher’s files contains an inaccurate commentary concerning the teacher’s job performance, the teacher may file a grievance seeking removal of such material; provided, however, that this Article 7.5 shall not apply to observation or evaluation reports.
7.6 The District shall not publish or share information regarding the evaluation ratings of any licensed employee with anyone other than the employee who was the subject of the evaluation, District administrators, or other individuals legally entitled to review ...
TEACHER FILES. 6.12.1 Any material related to a teacher's evaluation, conduct, service, character, health or personality shall not be placed in the files unless the teacher is given the opportunity to read the material. The teacher shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed, with the understanding that such signature signifies that he/she has read the material to be filed and does not necessarily indicate agreement with its content.
6.12.2 The teacher shall have the right to answer any such non-confidential material filed and his/her answer shall be attached to the file copy. Teachers may grieve any non-confidential material placed in their files. Materials will be removed from the files when a teacher's claim that it is inaccurate or unfair is sustained by the grievance process.
6.12.3 Within one (1) day of their request, teachers shall be permitted to examine their files except for confidential material.
6.12.4 Teachers shall be permitted to reproduce, at their expense, any material in their files.
6.12.5 Any incident report placed in the file must be reduced to writing within 30 days of its occurrence.
TEACHER FILES. Subd. 1 The District shall maintain, reproduce, make available, expunge and destroy all teacher evaluations and files in accordance with M.S. 122A.40, Subd. 19, as amended. Copies of any new materials to be placed in a teacher’s file shall be sent to the teacher within three (3) days of such placement. It is understood that copies of the following materials placed in a teacher’s file do not have to be sent to the teacher.
a. Copies of routine forms completed for or on behalf of the teacher which are filed with insurance carriers or with state or federal agencies (e.g., TRA forms);
b. Responses to inquiries initiated by the teacher (e.g., information requested by a bank in connection with a mortgage application made by the teacher).
TEACHER FILES. Section A: Teacher Files Paragraph 1: All material obtained during the period of employment and placed in the teacher’s file shall be available for inspection by the teacher at mutually agreeable times and in the presence of a person authorized to show the files. The teacher may obtain, upon request, a copy of such material. The teach- er’s official file in Human Resources is a confidential file with limited access. Access will be provided only to the teacher, his/her supervisor, and others with a demonstrated need to view the file as determined by the Chief Human Re- sources Officer or designee. At the teacher’s request, a person of his/her choos- ing may accompany the teacher for the inspection. Paragraph 2: The phrase, teacher’s file, as used in this Article shall be construed to include all information in the personnel database pertaining to the teacher.
TEACHER FILES. Section A: Teacher Files
TEACHER FILES. A. No evaluative materials, excluding references and information obtained in the process of evaluating the teacher for employment, shall be placed in a teacher's file unless the teacher has an opportunity to read the material. The teacher shall acknowledge that he or she has read such material by affixing his or her signature on the actual copy to be filed with the understanding that such signature merely signifies that the teacher has read the material to be filed. Such signature does not necessarily indicate agreement with its content.
B. The teacher shall have the right to answer any material filed, and the teacher's answer shall be reviewed by the building principal and the Superintendent and attached to the file copy.
C. Upon reasonable notice, the teacher may review the contents of any of his or her files at the Education Center with the Assistant Superintendent for Human Resources or designee or at the building with the building principal or the principal's designee. Upon request, the teacher shall be given a copy of the current formal evaluation report. A representative of the Congress or another representative of the teacher's choice may accompany him or her.
X. Xxxxxxxxxxxxxx received by the District relative to a teacher shall be treated with the utmost discretion. If, after investigation by administration, the contents are believed to be significant, the named teacher shall be promptly informed. If the correspondence is to be filed, the teacher shall have the right to make written response. Said response shall be attached to all file copies of the original letter. Any such letter must be filed within 12 months of its receipt by the district. The teacher shall have the right to grieve to the Superintendent of Schools whether such correspondence is inaccurate and/or unfair. The Superintendent's determination can be appealed to the Board of Education whose decision shall be final.
E. Upon request, single photo copies of the contents and records of his or her file, except such confidential references given at the time of the teacher's employment, shall be made available to the teacher.
F. Two personnel files shall be kept on a teacher, one at the teacher's school, the other at the Education Center. Copies of all evaluative material shall be maintained at the Education Center.
TEACHER FILES. No material other than personal recommendations and placement papers closed to the individual shall be placed in the files unless the teacher has had an opportunity to read the material and affix his/her signature to said material. Such signature does not necessarily indicate agreement with the content. Upon written request by the teacher, he/she shall be given access to evaluations and materials other than personal recommendations that are contained in his/her personnel file. No materials whose content violates a teacher's constitutional rights shall be placed in any teacher's file. The teacher shall have the option of writing a counterstatement to the above kinds of material, and his/her statement would be attached to the material in his/her file. Any individual other than the teacher and/or school officials requesting to review said teacher's personnel file must follow the personnel file review procedure and O.R.C. 149.43. Immediately upon written request the teacher shall have a copy of said evaluation or material.
TEACHER FILES. Teacher personnel files will be administered and provided in a manner consistent with K.S.A. 72-9003 the Kansas Statute referring to teacher files.
TEACHER FILES. 1. There shall be only one (1) file kept at the District Office for each teacher. Documents relating to the payment of salary may be kept in a separate file maintained by the Secretary- Treasurer. Files shall be maintained under secure conditions in the District Office.
2. Unless permission is granted by the teacher, only the Superintendent of Schools or designate may have access to the contents of that teacher's file. If that permission is granted to an individual--the request must be in writing--that individual will indicate, by a dated signature, that the file was in fact inspected. "Designate" shall be the Assistant Superintendent or the Secretary-Treasurer, or any counsel the Board involves in grievance discussions with respect to the teacher.
3. After receiving a request from a teacher to inspect their own file during normal business hours, the Superintendent or any District Office staff, shall forthwith grant access to that teacher's file.
4. An appropriate Board official or District Office staff person shall be present when a teacher reviews their file and the teacher may be accompanied by an individual of their choosing.
a. The Board agrees that only material which the teacher has seen will be placed in the file. Only material which is relevant to the employment of the teacher and which has been verified shall be maintained in the teacher's file. In the event that the appropriate Board official and the teacher do not reach agreement and the specified material is not removed, a grievance may be filed pursuant to the Grievance Procedure.
TEACHER FILES. 15.1 The official teacher file is the one maintained in the Human Resources office. Materials from files kept in a school shall be used primarily for the improvement of a teacher's performance. These files shall be maintained in accordance with 15.3. Documentation regarding unsatisfactory performance in the District shall be removed from all school files after three years of satisfactory performance and from all district files after five years of satisfactory performance. Documentation regarding improper teacher conduct in the following areas will remain in the file: · Conduct which violates the law. · Physical contact with students. · Conduct involving drugs or alcohol. · Sexual conduct.
15.2 A teacher’s file will only be maintained in the District Human Resources Office for as long as a person is employed and for five years following his or her termination. At that time, the file will be removed to another storage space and maintained for an additional ten years. After that, the file will be destroyed.
15.3 All teacher personnel files shall be maintained under the following conditions:
15.3.1 Materials shall be available to the teacher at his or her request for inspection except as noted in 15.3.4 below.
15.3.2 No unfavorable entry shall be made in a teacher's file unless the teacher has had an opportunity to read the material before the end of the school year during which the principal became aware of the occurrence or condition upon which the entry is based. The teacher shall acknowledge that he or she has read such material by affixing his or her signature and the date on the copy to be filed. It is understood that the teacher's signature does not indicate agreement with the content of the material and will serve only to verify that the material was shown to the teacher. If the teacher desires a copy of the material, the teacher may make and keep a copy.
15.3.2.1 If a teacher refuses to affix his/ her signature on the copy to be filed, such notation will be made on the material.
15.3.2.2 Only documented statements shall be filed.
15.3.3 The teacher shall have the right to answer any material filed, and his or her answer shall be reviewed by the Human Resources director and attached to the file copy.
15.3.4 All legally privileged references and information shall be held in confidence and, therefore, are not subject to this Agreement and not available for inspection by the teacher. University placement files and references obtained from outside the Dist...
