Annual Cost Report. CONTRACTOR shall provide an Annual Cost Report to the COUNTY no later than the first of September for activities from the prior fiscal year. The Annual Cost Report shall reflect all revenues and expenses detailed as to sources and application of funds, salaries and wages, employee benefits, services and supplies, and such other expenses as necessary to operate the services as defined in this Agreement. Failure to submit a timely Annual Cost Report may delay reimbursements payable by COUNTY to CONTRACTOR.
Annual Cost Report. For each fiscal year, or portion thereof, that this Agreement is in effect, CONTRACTOR shall provide COUNTY an annual cost report within sixty (60) days following the close of such fiscal year. Such cost report shall be prepared in accordance with the cost reporting requirements of the State Department of Alcohol and Drug Programs and in accordance with any other written guidelines which may be provided by COUNTY. If this Agreement is terminated or canceled prior to the close of the fiscal year, the annual cost report shall be for that Agreement period which ends on the termination or cancellation date and copies of such report shall be submitted within sixty (60) days after such termination or cancellation.
Annual Cost Report. A. Contractor shall submit a separate, detailed Mental Health Provider Cost Report (“Cost Report”) in the format prescribed by the DHCS and a complete financial statement (“Financial Statement”) not later than 90 days after the end of this agreement. Contractor’s Cost Report and Financial Statement shall be subject to audit by appropriate county, state, and federal audit agencies. Costs for Medi-Cal eligible services rendered by Contractor shall be settled in accordance with DHCS guidelines. The Cost Report shall calculate the cost per unit as the lowest of the actual costs, published charges, or County Maximum Allowance (“CMA”). In the event the Cost Report settlement identifies an overpayment to Contractor, Contractor shall reimburse County the full overpayment amount. If Contractor fails to reimburse County within 60 days of receiving notice from County of the overpayment, County may withhold up to 20 percent of future monthly payments to Contractor under this agreement until the full overpayment has been recouped, or up to 100 percent of the final payment to Contractor under this agreement until the full overpayment has been recouped. If any amount of over-payment to Contractor remains unpaid upon the termination, expiration, or cancellation of this agreement, which has not been reimbursed to County either by monthly withholding or withholding from the final payment under this agreement, Contractor shall reimburse County within 60 days of the termination, expiration, or cancellation of this agreement. This provision shall survive the termination, expiration or cancellation of this agreement.
Annual Cost Report. For each Fiscal Year that this Agreement is in effect, Contractor will report, in the Contractor’s Legal Entity annual cost report, the eligible project expenditures for the fiscal year period ended June 30. Detailed instructions will be provided at the annual cost report training that is conducted in June of each fiscal year. The annual cost report will be due on September 15 following the end of each fiscal year or within seventy-five (75) days following the expiration or termination date of the Legal Entity Agreement. Eligible work expenditures reported in the legal entity annual cost report should have prior written Program Authorization by the designated County’s Project Manager.
Annual Cost Report. 16.1 For each fiscal year, or portion thereof, that this Agreement is in effect, CONTRACTOR shall provide to the COUNTY one original and two copies of an annual cost report within sixty (60) days following the close of each fiscal year. Such cost report shall be prepared in accordance with generally accepted accounting principles and cost report forms and instructions provided by COUNTY.
Annual Cost Report. A. For each year, or portion thereof, that this Agreement is in effect, Contractor shall provide to County's DHS - OAPP one (1) original and one (1) copy of an annual cost report within thirty (30) calendar days following the close of the contract period. Such cost report shall be prepared in accordance with generally accepted accounting principles, cost report forms, and instructions provided by County.
Annual Cost Report. Buyer acknowledges that CMS requires the Company to file an annual cost report and that Sellers have represented that all required cost reports have been filed within the required time. Buyer acknowledges that cost reports are subject to audit by CMS (or their representative), and may be adjusted by CMS. Buyer acknowledges that adjustments to cost reports filed by prior owners of the Company may have a positive or negative effect on cost reports filed by Sellers. Buyer acknowledges that the current Medicare holdbacks are a direct result of Medicare adjustments to Cost Reports filed by the prior owners of the Company.
Annual Cost Report. CONTRACTOR may be required to submit an annual cost report. If a cost report is required, CONTRACTOR will be notified, and the cost report will be due by August 31st following the end of the fiscal year. Failure to submit the cost report timely may result in the suspension of payments until the cost report is received by the COUNTY. Non-compliance with this agreement may lead at any time to withholding of payments and/or a termination of the agreement based on breach of contract. EXHIBIT B COMPENSATION AND FINANCIAL REPORTING July 1, 2024 through June 30, 2025 (and each subsequent automatic annual renewal) Compensation COUNTY shall provide CONTRACTOR up to an annual contract maximum amount of $2,777,280.00 for services incurred in Fiscal Year 2024-2025 and each subsequent annual automatic renewal. Payment Rates (Operating Expenses and Non-Billable Services) COUNTY shall provide CONTRACTOR up to a maximum of $899,529.00 for program staff who provide non-billable High Fidelity Wraparound services, as well as facility, and operating costs approved by the Director of Behavioral Health. With the written approval of the Director of COUNTY’s Health and Human Services Agency or designee, CONTRACTOR may modify the maximum amount of individual budget items in its final approved budget. The dollar amount of any individual budget item may be reduced without limitation, provided the total dollar amount for all budget items shall remain unchanged. Such changes shall not be effective unless and until notice of consent by the Health and Human Services Agency has been given to CONTRACTOR in writing. Salaries & Benefits $624,169.65 Operating Costs $193,583.86 Subtotal $817,753.51 Plus 10% Indirect Rate $81,775.35 TOTAL $899,528.86 CONTRACTOR shall submit an invoice to COUNTY for operational expenses based on actual costs incurred detailed by account line. CONTRACTOR shall include in this invoice detailed staff FTE allocation splits (if applicable) to billable and non-billable services (i.e. 1.0 Program Supervisor- 0.50 FTE billable services/ 0.50 FTE Administrative, non-billable services) to COUNTY based on actual costs incurred detailed by account line. Indirect cost will be limited to 10% of actual salary, benefits, and operating costs. Payments for these approved facility, operating costs, and allocated program staff not providing billable services shall be made after the receipt and verification of actual expenditures incurred by CONTRACTOR evidenced by the general ledg...
Annual Cost Report. CONTRACTOR may be required to submit an annual cost report. If a cost report is required, CONTRACTOR will be notified, and the cost report will be due by August 31st following the end of the fiscal year. Failure to submit the cost report timely may result in the suspension of payments until the cost report is received by the COUNTY. Non-compliance with this agreement may lead at any time to withholding of payments and/or a termination of the agreement based on breach of contract. EXHIBIT C
Annual Cost Report. For each fiscal year, or portion thereof, that this Agreement is in effect, CONTRACTOR shall provide COUNTY an annual cost report within sixty (60) days following the close of such fiscal year. Such cost report shall be prepared in accordance with the cost reporting requirements of the State Department of Alcohol and Drug Programs and in accordance with any other written guidelines which may be provided by COUNTY. If this Agreement is terminated or canceled prior to the close of the fiscal year, the annual cost report shall be for that Agreement period which ends on the termination or cancellation date and copies of such report shall be submitted within sixty (60) days after such termination or cancellation. ANNUAL AUDIT: CONTRACTOR’S expending $300,000 or more of Federal funds (excluding Drug Medi-Cal) in a single year must comply with of Management and Budget (OMB) Circular Audits of Institutions of Higher Education and other Non-Profit Institutions, which requires a single or program-specific audit be conducted annually. A copy of the audit shall be submitted to the County no later than eight months following the end of the fiscal year being audited. Recipients of less than $300,000 a year in Federal funds are exempt from audit requirements. Only costs of audits performed under Circular A-133 can be charged to the Federal award. CONTRACTOR’S expending less than $300,000 of Federal funds may be required by the COUNTY to have an audit, and will be notified in writing by the COUNTY Alcohol and Drug Program of any audit requirement and the due date. The scope of the audit and auditor’s opinion shall include tracing a sample of units of service or costs charged to the contract to source documents. Any exceptions on units of service or costs shall be reported as adjustments in the audit report. CONTRACTOR’S having independent audits shall submit a copy of all audit reports, comments on findings and recommendations, and corrective action plans to the COUNTY Alcohol and Drug Program Administrator within 15 days of receipt of the audit report. COUNTY may withhold payment of claims until such reports are received. All audits shall be conducted in accordance with the generally accepted government auditing standards as described in “Government Auditing Standards (1994 Revision)”, published for the United States General Accounting Office by the Comptroller General of the United States. For recipients of Proposition 36 SACPA funds, the written audit report shall esta...
