ANNUAL COST REPORT. CONTRACTOR shall provide an Annual Cost Report to the COUNTY no later than the first of September for activities from the prior fiscal year. The Annual Cost Report shall reflect all revenues and expenses detailed as to sources and application of funds, salaries and wages, employee benefits, services and supplies, and such other expenses as necessary to operate the services as defined in this Agreement. Failure to submit a timely Annual Cost Report may delay reimbursements payable by COUNTY to CONTRACTOR.
ANNUAL COST REPORT. For each fiscal year, or portion thereof, that this Agreement is in effect, CONTRACTOR shall provide COUNTY an annual cost report within sixty (60) days following the close of such fiscal year. Such cost report shall be prepared in accordance with the cost reporting requirements of the State Department of Alcohol and Drug Programs and in accordance with any other written guidelines which may be provided by COUNTY. If this Agreement is terminated or canceled prior to the close of the fiscal year, the annual cost report shall be for that Agreement period which ends on the termination or cancellation date and copies of such report shall be submitted within sixty (60) days after such termination or cancellation.
ANNUAL COST REPORT. A. Contractor shall submit a separate, detailed Mental Health Provider Cost Report (“Cost Report”) in the format prescribed by the DHCS and a complete financial statement (“Financial Statement”) not later than 90 days after the end of this agreement. Contractor’s Cost Report and Financial Statement shall be subject to audit by appropriate county, state, and federal audit agencies. Costs for Medi-Cal eligible services rendered by Contractor shall be settled in accordance with DHCS guidelines. The Cost Report shall calculate the cost per unit as the lowest of the actual costs, published charges, or County Maximum Allowance (“CMA”). In the event the Cost Report settlement identifies an overpayment to Contractor, Contractor shall reimburse County the full overpayment amount. If Contractor fails to reimburse County within 60 days of receiving notice from County of the overpayment, County may withhold up to 20 percent of future monthly payments to Contractor under this agreement until the full overpayment has been recouped, or up to 100 percent of the final payment to Contractor under this agreement until the full overpayment has been recouped. If any amount of over-payment to Contractor remains unpaid upon the termination, expiration, or cancellation of this agreement, which has not been reimbursed to County either by monthly withholding or withholding from the final payment under this agreement, Contractor shall reimburse County within 60 days of the termination, expiration, or cancellation of this agreement. This provision shall survive the termination, expiration or cancellation of this agreement.
B. Contractor may use unaudited financial statements as the basis of cost information for completion of the Cost Report and Financial Statement. Contractor shall submit a copy of the unaudited financial statements with the completed Cost Report and Financial Statement. In addition, Contractor shall submit to County an independent audit report conducted by a Certified Public Accountant in accordance with OMB Circular A133 within 276 days after the close of each County fiscal year during which this agreement is in effect. This provision shall survive the termination, expiration, or cancellation of this agreement.
C. Compensation for services rendered subsequent to the Cost Report and Financial Statement due dates may be withheld from Contractor at the County’s sole discretion until the Cost Report and Financial Statement have been received by County.
ANNUAL COST REPORT. For each Fiscal Year that this Agreement is in effect, Contractor will report, in the Contractor’s Legal Entity annual cost report, the eligible project expenditures for the fiscal year period ended June 30. Detailed instructions will be provided at the annual cost report training that is conducted in June of each fiscal year. The annual cost report will be due on September 15 following the end of each fiscal year or within seventy-five (75) days following the expiration or termination date of the Legal Entity Agreement. Eligible work expenditures reported in the legal entity annual cost report should have prior written Program Authorization by the designated County’s Project Manager.
ANNUAL COST REPORT. 16.1 For each fiscal year, or portion thereof, that this Agreement is in effect, CONTRACTOR shall provide to the COUNTY one original and two copies of an annual cost report within sixty (60) days following the close of each fiscal year. Such cost report shall be prepared in accordance with generally accepted accounting principles and cost report forms and instructions provided by COUNTY.
16.2 If this Agreement is terminated or canceled prior to June 30th of any year, the annual cost report shall be for that Agreement period which ends on the termination or cancellation date, and two copies of such report shall be submitted to the COUNTY within sixty (60) days after such termination or cancellation date.
16.3 If, as a result of the Cost Report, any discrepancy is found between the total allowable net costs paid to the CONTRACTOR on its monthly claims and the total allowable net costs that should have been reported for the same period of time, the CONTRACTOR shall reimburse the amount of the overpayment in a single payment to the COUNTY within thirty (30) days after the COUNTY notifies the CONTRACTOR of the interim settlement with the Sate of California. As an alternative or supplemental remedy, the COUNTY may elect to recover all or part of the overpayment by means of an offset against any payments then or thereafter owing to the CONTRACTOR by the COUNTY under this or any other contract.
ANNUAL COST REPORT. A. For each year, or portion thereof, that this Agreement is in effect, Contractor shall provide to County's DHS - OAPP one (1) original and one (1) copy of an annual cost report within thirty (30) calendar days following the close of the contract period. Such cost report shall be prepared in accordance with generally accepted accounting principles, cost report forms, and instructions provided by County.
B. If this Agreement is terminated prior to the close of the contract period, the annual cost report shall be for that Agreement period which ends on the termination date. One (1) original and one (1) copy of such report shall be submitted within thirty (30) calendar days after such termination date to County's DHS - OAPP.
C. The primary objective of the annual cost report shall be to provide County with actual revenue and expenditure data for the contract period that shall serve as the basis for determining final amounts due to/from Contractor.
D. If the Annual Cost Report is not delivered by Contractor to County within the specified time, Director may withhold all payments to Contractor under all service agreements between County and Contractor until such report is delivered to County and/or may make a final determination of amounts due to/from Contractor on the basis of the last monthly billing received.
ANNUAL COST REPORT. Buyer acknowledges that CMS requires the Company to file an annual cost report and that Sellers have represented that all required cost reports have been filed within the required time. Buyer acknowledges that cost reports are subject to audit by CMS (or their representative), and may be adjusted by CMS. Buyer acknowledges that adjustments to cost reports filed by prior owners of the Company may have a positive or negative effect on cost reports filed by Sellers. Buyer acknowledges that the current Medicare holdbacks are a direct result of Medicare adjustments to Cost Reports filed by the prior owners of the Company.
ANNUAL COST REPORT. CONTRACTOR may be required to submit an annual cost report. If a cost report is required, CONTRACTOR will be notified, and the cost report will be due by August 31st following the end of the fiscal year. Failure to submit the cost report timely may result in the suspension of payments until the cost report is received by the COUNTY. Non-compliance with this agreement may lead at any time to withholding of payments and/or a termination of the agreement based on breach of contract.
ANNUAL COST REPORT. CONTRACTOR may be required to submit an annual cost report. If a cost report is required, CONTRACTOR will be notified, and the cost report will be due by August 31st following the end of the fiscal year. Failure to submit the cost report timely may result in the suspension of payments until the cost report is received by the COUNTY. Non-compliance with this agreement may lead at any time to withholding of payments and/or a termination of the agreement based on breach of contract. COUNTY shall provide CONTRACTOR up to an annual contract maximum amount of COUNTY shall provide CONTRACTOR up to a maximum of $899,529.00 for program staff who provide non-billable High Fidelity Wraparound services, as well as facility, and operating costs approved by the Director of Behavioral Health. With the written approval of the Director of COUNTY’s Health and Human Services Agency or designee, CONTRACTOR may modify the maximum amount of individual budget items in its final approved budget. The dollar amount of any individual budget item may be reduced without limitation, provided the total dollar amount for all budget items shall remain unchanged. Such changes shall not be effective unless and until notice of consent by the Health and Human Services Agency has been given to CONTRACTOR in writing. CONTRACTOR shall submit an invoice to COUNTY for operational expenses based on actual costs incurred detailed by account line. CONTRACTOR shall include in this invoice detailed staff FTE allocation splits (if applicable) to billable and non-billable services (i.e. 1.0 Program Supervisor- 0.50 FTE billable services/ 0.50 FTE Administrative, non-billable services) to COUNTY based on actual costs incurred detailed by account line. Indirect cost will be limited to 10% of actual salary, benefits, and operating costs. Payments for these approved facility, operating costs, and allocated program staff not providing billable services shall be made after the receipt and verification of actual expenditures incurred by CONTRACTOR evidenced by the general ledger or payroll detail and shall be submitted to COUNTY on a monthly basis.
ANNUAL COST REPORT. For each fiscal year, or portion thereof, that this Agreement is in effect, CONTRACTOR shall provide COUNTY an annual cost report within sixty (60) days following the close of such fiscal year. Such cost report shall be prepared in accordance with the cost reporting requirements of the State Department of Alcohol and Drug Programs and in accordance with any other written guidelines which may be provided by COUNTY. If this Agreement is terminated or canceled prior to the close of the fiscal year, the annual cost report shall be for that Agreement period which ends on the termination or cancellation date and copies of such report shall be submitted within sixty (60) days after such termination or cancellation. ANNUAL AUDIT: CONTRACTOR’S expending $300,000 or more of Federal funds (excluding Drug Medi-Cal) in a single year must comply with of Management and Budget (OMB) Circular Audits of Institutions of Higher Education and other Non-Profit Institutions, which requires a single or program-specific audit be conducted annually. A copy of the audit shall be submitted to the County no later than eight months following the end of the fiscal year being audited. Recipients of less than $300,000 a year in Federal funds are exempt from audit requirements. Only costs of audits performed under Circular A-133 can be charged to the Federal award. CONTRACTOR’S expending less than $300,000 of Federal funds may be required by the COUNTY to have an audit, and will be notified in writing by the COUNTY Alcohol and Drug Program of any audit requirement and the due date. The scope of the audit and auditor’s opinion shall include tracing a sample of units of service or costs charged to the contract to source documents. Any exceptions on units of service or costs shall be reported as adjustments in the audit report. CONTRACTOR’S having independent audits shall submit a copy of all audit reports, comments on findings and recommendations, and corrective action plans to the COUNTY Alcohol and Drug Program Administrator within 15 days of receipt of the audit report. COUNTY may withhold payment of claims until such reports are received. All audits shall be conducted in accordance with the generally accepted government auditing standards as described in “Government Auditing Standards (1994 Revision)”, published for the United States General Accounting Office by the Comptroller General of the United States. For recipients of Proposition 36 SACPA funds, the written audit report shall esta...
