Exemption process a. The Employer will provide employees with instructions and a list of all necessary materials that need to be submitted to process an exemption within three (3) business days of request. Exemption instructions and materials will also be posted immediately to Agency SharePoint systems or secured network drives with an email notice to all staff.
b. Employees will inform their supervisor or HR representative, either verbally or in writing, as soon as possible if they wish to request a medical or religious exemption. Employees are encouraged to submit the request no later than Monday, September 13, 2021. However, to the extent that requests are received after September 13, 2021, agencies will continue with processing requests received up to October 18, 2021. Requests received after this date will not be subject to the provisions contained in Section 9b.
c. If the Employer requires a second medical opinion in the exemption process, the Employer will cover all associated costs. The medical appointment, including travel time, will be considered work time.
d. Employees whose exemption requests are not approved will secure a vaccination appointment and provide verification of being fully vaccinated by October 18, 2021 or be subject to non-disciplinary separation.
e. Only HR staff or staff who are bound to protect confidential and sensitive information will handle and process exemption documentation. This information will only be accessed by the Employer on a need-to-know basis. All information disclosed to the Employer in the exemption process will be kept confidential. This information will only be accessed by the Employer on a need-to-know basis.
Exemption process. 1. The SPS may take action on principal/program manager recommendations for exemptions to lay off using the following two (2) specific criteria:
a. Critical program and/or organization function: a position which is unique or essential to maintaining at least a minimum continuity level of a critical or legally mandated SPS program or function.
b. Special and unique skills and expertise: unique expertise or training in a critical instructional area as demonstrated by training, specific experience and education.
2. The SPS shall notify the SEA within five (5) working days of any exemption recommendations that are approved. The notice shall include the following information: the exemptions granted, the positions involved, the name(s) of the incumbent(s), the rationale for granting the exemption(s), and the person(s) affected.
Exemption process. The Employer will provide employees with instructions and a list of all necessary materials that need to be submitted to process an exemption within three (3) business days of request. Exemption instructions and materials will also be posted immediately to Agency SharePoint systems or secured network drives with an email notice to all staff.
Exemption process. 32 a. The Employer will provide employees with instructions and a list of all 33 necessary materials that need to be submitted to process an 34 exemption within three (3) business days of request. Exemption 35 instructions and materials will also be posted immediately to Agency 36 Sharepoint systems or secured network drives with an email notice to 37 all staff.
39 b. Employees will inform their supervisor or HR representative, either 40 orally or in writing, as soon as possible if they wish to request a 41 medical or religious exemption. Agencies request and the union 42 encourages employees to submit completed necessary materials no 43 later than September 13, 2021 to allow for the best chance of their 44 requests being processed in time. However, to the extent that 45 requests are received after that date, agencies will continue with 46 processing requests received up to October 18, 2021.
47 c. If the Employer requires a second medical opinion in the exemption 48 process, the Employer will cover all associated costs. The medical 49 appointment, including travel time, will be considered work time.
50 d. Employees whose exemption requests are not approved will secure a 51 vaccination appointment and provide verification of being fully 52 vaccinated by October 18, 2021 or be subject to non-disciplinary 53 separation.
54 e. Only HR staff or staff who are bound to protect confidential and 55 sensitive information will handle and process exemption 56 documentation. All information disclosed to the Employer in the 57 exemption process will be kept confidential. This information will only 58 be accessed by the Employer on a need-to-know basis.
Exemption process a. The Employer will provide employees with instructions and a list of all necessary materials that need to be submitted to process an exemption within three (3) business days of request. Exemption instructions and materials will also be posted immediately to Agency SharePoint systems or secured network drives with an email notice to all staff. Employees will inform their supervisor or HR representative, either orally or in writing, as soon as possible if they wish to request a medical or religious exemption. Agencies request and the union encourages employees to submit completed necessary materials as soon as possible to allow for the best chance of their requests being processed in time. OAH will continue with processing requests received up to October 18, 2021.
b. If the Employer requires a second medical opinion in the exemption process, the Employer will cover all associated costs. The medical appointment, including travel time, will be considered work time.
c. Employees whose exemption requests are not approved will secure a vaccination appointment and provide verification of being fully vaccinated by October 18, 2021 or be subject to non-disciplinary separation.
d. Only HR staff or staff who are bound to protect confidential and sensitive information will handle and process exemption documentation. All information disclosed to the Employer in the exemption process will be kept confidential. This information will only be accessed by the Employer on a need-to-know basis.
Exemption process. In limited situations, NYSERDA may determine that a particular electronic or digital control cannot be implemented due to technical constraints or business limitations. NYSERDA must mitigate the risk associated with not implementing that control through the use of compensating controls, which may have to be manual control processes and activities. The decision to mitigate risk in this manner requires documentation that must provide a written description that demonstrates an understanding of the risk and a list of compensating controls that will be implemented. NYSERDA may only consider the use of compensating controls if it has undertaken a risk analysis and has legitimate technological or business constraints. NYSERDA must complete an Information Classification and Control Standard Exemption Request form (refer to XX00-000, Xxxxxxxx X) signed by the NYSERDA Information Security Officer, Chief Information Officer, and the Treasurer, or equivalent. This document must be submitted to the Office of Cyber Security (OCS) for review. Exemption requests are valid for a period of one year. After this time, the control must be reevaluated. If the control still cannot be implemented, a new exemption request form must be completed and submitted to OCS.
Exemption process a. The University will maintain a website which provides information for employees including instructions regarding submission of COVID-19 vaccination records and instructions regarding submission of requests for medical or religious waivers.
b. The University requests and the union encourages employees to submit completed necessary materials no later than September 15, 2021, to allow for the best chance of their requests being processed in time. However, to the extent that requests are received after that date, the University will continue with processing requests received up to October 18, 2021.
c. Religious waiver requests may be obtained that the following website: xxxxx://xxxxxx.xxx.xxx/equalopportunity/office-of-equal-opportunity/religious-accommodation/. Forms can be completed and submitted online to Equal Opportunity for review and approval.
d. Medical waiver requests may be obtained at the following website: xxxxx://xx.xxx.xxx/hr/wp- content/uploads/sites/40/2021/08/Vaccine-Medical-Waiver-8.24.21-fillable.pdf. Completed medical waiver requests and accompanying medical certification must be submitted to Human Resources at xxxxxxxx@xxx.xxx or 314 Xxxxxxxxx Xxxx for review and approval.
e. If the University requires a second medical opinion in the exemption process, the University will cover all associated costs. The medical appointment, including travel time, will be considered work time.
f. Employees whose exemption requests are not approved will secure a vaccination appointment and provide verification of being fully vaccinated by October 18, 2021, or be subject to non-disciplinary separation.
g. Only Human Resources, EWU COVID-Response Team or staff who are bound to protect confidential and sensitive information will handle and process vaccination and/or exemption documentation, whichever is applicable. All information disclosed to the University in the exemption process will be kept confidential. This information will only be accessed by the University on a need-to-know basis.
h. Effective upon execution of this Agreement, only the Office of Equal Employment, or designee(s), will handle and process religious exemption documentation submitted to the Office of Equal Opportunity. All information disclosed to the University in the religious exemption process will be kept confidential. This information will only be accessed by the University on a need-to-know basis.
i. Only Human Resources, or designee(s), will handle and process medical exemptions.
Exemption process. United and its Specialty Pharmacy will establish and implement the following communications, procedures and processes to implement any Member’s decision to exercise his or her Exemption Right (the “Exemption Process”), and will do so by no later than the date on which the Notice Letter is sent:
(1) United will establish and maintain a unique and designated toll- free telephone number to handle calls relating to the Exemption Process as described in this Section III.3.c. United also may use this dedicated line to handle calls from Members relating to other issues involving HIV/AIDS. The dedicated line will be staffed with live personnel Monday - Friday, 5 a.m. - 7 p.m., Pacific Time except to the extent such days are federal holidays.
(2) The dedicated phone line will be staffed by customer service representatives (“CSRs”) who have completed at least two hours of training in communicating with and assisting Members, including training with respect to HIV/AIDS issues and concerns and Members’ exercise of their Exemption Right. Each CSR will be specifically trained to use the script, attached as Exhibit 7 (the “Script”), about the Program and such Member’s ability to exercise his or her Exemption Right. Beginning on the Effective Date and continuing for a period of three months (the “Initial Period”), the Specialty Pharmacy shall internally monitor on a daily basis its performance under this Agreement, and it shall provide United with a summary of the results of that monitoring on a weekly basis. After the Initial Period, the Specialty Pharmacy shall internally monitor on a monthly basis its performance under this Agreement, and it shall provide United with a summary of the results of that monitoring on a monthly basis.
(3) A sufficient number of CSRs will be made available to assure that incoming calls to the toll-free telephone number described above are answered by a CSR within approximately 30 seconds on average (measured annually) and 60 seconds on average (measured monthly) after a call is received into the customer service queue, and that no calls are placed on hold immediately upon initial answering of the call. After the initial greeting, no calls will be placed on hold for any unreasonable time period during the call, and then only for the purpose of verifying information as set forth in the Script or processing a Member’s exercise of his or her Exemption Right. The number of CSRs shall be adjusted, as needed, to meet the Specialty Pharmacy’s needs ...
Exemption process. The Employer will provide workers with instructions and a list of all necessary materials that need to be submitted to process an exemption within three (3) business days of request. Exemption instructions and materials will also be posted immediately to UW systems or secured network drives with an email notice to all staff. Workers will submit their exemption form, in writing, as soon as possible if they wish to request a medical or religious exemption. The UW requests and the union encourages workers to submit completed necessary materials no later than September 24, 2021 to allow for the best chance of their requests being processed in time. However, to the extent that requests are received after that date, the UW will continue with processing requests received up to October 18, 2021.
Exemption process. 1. In order to retain a workforce that includes racial, gender, linguistic and equity literate educators in times of displacement and/or reduction in force, SPS may as allowed by law, take action on a principal/program manager’s recommendations for exemptions to displacement and lay-off (reduction in force) using the following three (3) specific criteria:
a. Critical program and/organization function: a position which is unique or essential to maintaining at least a minimum continuity level of a critical or legally mandated SPS program or function.
b. Special and unique skills and expertise: unique expertise or training in critical instructional or educational support areas as demonstrated by training, specific experience and education.
c. Use of the Racial Equity Analysis Tool points to an adverse impact on students furthest from educational justice when making staffing, budgetary or displacement/layoff decisions.
2. SPS shall notify SEA within five (5) working days of any exemption recommendations that are approved. The notice shall include the following information: The exemptions granted, the positions involved, the name(s) of the incumbent(s), the rationale for granting the exemption(s), and the person(s) affected.
