Information Sharing and Documentation Processes. On an annual basis, cross training amongst core partners shall take place to educate staff about competitive integrated employment practices. Suggestions for possible training topics can include customized employment, soft skills training, person-centered planning, job coaching, self-advocacy, benefit planning, etc. One tool which shall be used among partner agencies in communication efforts and sharing of best practices is the use of Google Docs and DOR’s main internet page accessible to the public. In addition, the LPA core partners shall also develop best practices as they relate to effectively serving individuals with disabilities who are seeking competitive integrated employment opportunities. On an individual student basis with proper consent information may be shared for employment related items such as: student portfolios, career assessments, summary of performance (SOP), resume, employer evaluations, letters of references, internship, diplomas and certificates earned, education and training history, benefits planning documents used to further the employment and education career training for the individual. Electronic sharing of referral forms for all core partners.
Information Sharing and Documentation Processes. The following documentation may be utilized for the purposes of eligibility and planning: Eligibility Documentation such as: Medical evaluations Social evaluations Shared plans (IEP and IPP) Other Assessment documentation such as: Interest Assessments/Surveys as part of transition planning (LEA) Situational Assessments (DOR) Client Diagnostic Evaluation Report (Regional Center) Other Individual’s Employment Portfolio (paper and/or virtual) Summary of Performance (LEA) Paid and non-paid work experience including volunteer work Letters of reference Resume Internship/apprenticeship documents Educational and training history Transcripts Diplomas and/or certifications Other Consent forms such as: LEA Consent for Release of Information DOR Medical/Non-Medical Information Consent ACRC DS1968-Vocational Rehabilitation Referral ACRC Consent for Release of Information Other Documentation for youth and adults related to limitations on subminimum wage employment Other documentation relevant to the collaboration of the local partners Current data collection/sharing methods will be reviewed to assist with improved data collection/sharing across agencies to promote positive outcome sharing and identification of best/effective CIE practices and procedures. *Partners will share all applicable transition related documentation (i.e. Employment Portfolio, transcripts, etc.) upon referral to prevent duplication of services.
Information Sharing and Documentation Processes. All training and assessment documentation may be shared among core and/or community partners to continue to ensure that resources utilized are the most up to date and informative. The LPA may work together to develop new forms, such as a one page Person Centered Planning form. With consent forms signed, core partners may share documentation with each other that may assist in helping offer resources or services to help the individual achieve CIE. Documents may include but are not limited to: Eligibility documentation such as Medical evaluations and records Social evaluations and records Shared plans (IEP, IPE, and IPP) Other Assessment Documentation such as Interest Assessments/ Surveys as part of transition planning (CDE) Situational Assessment (DOR) Client Diagnostic Evaluation Report (DDS) Other Individual’s Employment Portfolio (paper and/or virtual) Summary of Performance (CDE) Paid and non-paid work experience including volunteer work Positive Personal Profile Vocational Training Plans (VTP) Resume/ Vitae CalWORKS and/or Talent Acquisition Portal (TAP) account Internship/ apprenticeship documents Education and training history Transcripts Diplomas and/or certifications Other Consent forms such as: (Samples included in Appendix D) LEA Consent for Release of Information DR260 Release of Information DDS DS1968- Vocational Rehabilitation Referral DDS Regional Center Consent for Release of Information Other Documentation for youth and adults related to limitations on subminimum wage employment Other documentation relevant to the collaboration of the local partners such as: Benefits planning documents WIPA
Information Sharing and Documentation Processes. The SDLPA Core partners shall work to develop best practices as they relate to effectively serving individuals with IDD who are seeking integrated employment opportunities, and work earning a competitive wage. On a biennial basis, cross training among core partners shall take place to educate staff about placement practices that lead to competitive integrated employment outcomes. Initially, the cross training will occur at the staff level targeting newly hired staff and/or staff that primarily serve transition-aged youth. Potential topic areas for the cross training include customized employment and discovery, soft-skills training, person-centered planning, and Student Services. SDLPA shall also develop a process to share information and documents via an Internet-based document storage system (Google-Docs, Drop-Box, etc.) provided that it is secure and individual confidentiality can be protected. SDLPA Core Partners highest priority is to protect the confidential information of referred individuals. Therefore, the SDLPA Core Partners and the Community Partners shall obtain consent as appropriate: LEA Consent for Release of Information DOR Information Consent Form DR260 DDS Vocational Services Referral Form (DS-1968) SDRC Authorization for Use or Disclosure of Information Form SDRC – Prior to sharing any confidential information, an individual served by SDRC or their authorized representative must sign SDRC form 003 (Rev. 09/14), Authorization for Use or Disclosure of Information form. This Authorization expires one year from the date that it is signed. SDRC also uses DDS form DS-1968 Vocational Services Referral Form along with collateral documents (IPP, Medical Evaluation, Psychological Evaluation, CDER, etc.) as part of the referral process. When the referred individual signs the DS-1968, he/she acknowledges that the information will be shared with DOR and applicable agencies. LEA Individual Student Portfolio – In prioritizing employment outcomes and services for students 16-21, those who are Eligible or Potentially Eligible (PE) for DOR services can receive Student Services, or Pre-Employment Transition Services (PreETS), through DOR. This includes career exploration and 100 hours of paid Work Experience among the five required Pre-Employment Transition Services (PreETS) under WIOA. This information will be added to the Individual Student Portfolio, and cases will be initiated with transition-aged students exiting school services into employment, post-s...
Information Sharing and Documentation Processes. On a biennial basis, cross training amongst core partners shall take place to educate staff about CIE practices. Training shall take place in two formats. One form of training will be developed for participants at the management/administrative level. The other training format will be provided for those at the staff level. Suggestions for possible training topics may include customized employment, soft skills training, Pre-ETS (Pre-ETS now recognized by the DOR as “Student Services”), person-centered planning, job coaching, self-advocacy, etc. One tool which may be used among partner agencies in communication efforts and sharing of best practices is the use of Google Docs and DOR’s main internet page accessible to the public. In addition, the LPA core partners should develop best practices as they relate to effectively serving individuals with ID/DD who are seeking competitive integrated employment opportunities.
Information Sharing and Documentation Processes. To share information we will use the following release forms: The San Mateo County SELPA Exchange Information Form, the Department of Rehabilitation Release form, and the Golden Gate Regional Center release form to mutually serve each individual. GGRC and community partners (if applicable) will provide the one-page Person-Centered Planning Profiles which is updated annually. In addition GGRC will provide the Face Sheet, IPP and CDER. DOR will provide the eligibility certification and IPE. School Districts will provide the IEP and employment portfolio/Passport which includes work history and resume.
Information Sharing and Documentation Processes. Any information sharing through FNRCLPC will need authorization for release of information (exhibit A) signed by consumer, conservator, or the parents of a student. The form will consist of Expiration date - if not stated, it will expire 12 months after the date of signing the form. Specify list of records to be released Purpose of the release All of the section I highlighted below describes the PIP internship process and consumer expectations. What is it doing here under the section about Information Sharing between our agencies? FNRC will track internships start date, $10,400 allocated to the consumer, and the outcome of the internship. Business contact form (exhibit B) will be filled out by the internship worksite which will address Drug Testing Background Check Wages Hours per week Estimated Length of training Supervisor A mandatory two-week checkup on the internship progress is required, then a monthly monitoring on the progress of the consumer during the internship until it’s completed. Internship evaluation will be completed on monthly basis to monitor the progress of the intern. (exhibit C) Knowledge and Skills 1. Demonstrates understanding of intern responsibilities. 2. Follows policies/protocols in carrying out intern responsibilities within the worksite. 3. Routinely communicates to staff when assistance is needed. 4. Takes initiative with tasks that must be completed. 5. Demonstrates safe practices while working. Professionalism 1. Demonstrates a positive attitude daily. 2. Actively engaged in their responsibilities, and with the staff. 3. Works well with others, by communicating appropriately. 4. Arrives promptly in accordance to the arranged schedule. 5. Appropriately dressed according to the requirements of the worksite DOR While DOR supports the goal of working collaboratively toward a universal release of information, currently the DR260 Consent to Release and Obtain Information is utilized. Parent or guardian signatures are required for those under the age of 18. XXX will make every effort to attend IEP meetings as invited for Potentially Eligible students. Resources
Information Sharing and Documentation Processes
