Project Procedures Manual Clause Samples
The Project Procedures Manual clause establishes the requirement for a formal document that outlines the processes, protocols, and standards to be followed throughout the duration of a project. This manual typically details communication methods, reporting structures, quality control measures, and roles and responsibilities for all parties involved. By providing a centralized reference for project operations, the clause ensures consistency, minimizes misunderstandings, and streamlines project execution.
Project Procedures Manual. Contractor shall, no later than one hundred twenty (120) days after the Provisional Commencement Date hereunder, deliver to Owner six (6) copies in English of a manual, in form and substance satisfactory to Owner, which provides the guidelines by which the normal working relationships will be conducted between Owner and its representatives and Contractor (the "Project Procedures Manual"). The Project Procedures Manual will contain, among other materials, an organizational chart, correspondence procedures, a project filing system, procedures for the review of the Design Documents and Project progress, and verification procedures to be implemented for Owner with respect to the Contract Price.
Project Procedures Manual. Within thirty (30) Days after the Effective Date, Contractor shall submit to Owner’s Representative for review and approval, such approval not to be unreasonably withheld, Contractor’s proposed Project Procedures Manual which shall, at a minimum, cover the topics described in Section 01100 of the Technical Specifications.
Project Procedures Manual. The CMR shall meet with both APS and the A/E immediately upon notification of selection to develop a Project Procedures Manual. The purpose of the Project Procedures Manual is to establish administrative procedures for guidance to the CMR in the performance of CMR services. This document is not a Contract Document and shall not modify in any way any requirement, provision, term, right or obligation set forth in the Contract Documents. Unless directed otherwise by APS, the CMR shall submit the manual to APS for approval within twenty-one (21) days of issuance of the Pre- Construction Phase notice to proceed (NTP).
1. PURPOSE: statement of purpose of the manual
2. KEY PROJECT PERSONNEL: list of all key personnel, titles, addresses, telephone numbers, brief Project job description – includes CMR, APS, A/E, etc.
3. CORRESPONDENCE: list types of written communications, identifying the key personnel responsible for each type of communication, who must be informed and copied, how to document meetings and record telephone conversations or instruction and confirm such, etc.
Project Procedures Manual. The CONSULTANT will prepare a Project Procedures Manual (PPM) that will establish the scope of work, budget, schedule, organizational procedures, responsibilities, and lines of communication for the PROJECT. The management procedures and systems outlined in this plan will be instituted to encourage communication and the exchange of information between the CONSULTANT’s team and the City. ▪ Updates in electronic format
Project Procedures Manual. Prior to the date hereof, Contractor shall have prepared and attached in Appendix W hereto the Project Procedures Manual, which shall, by mutual agreement between Owner and Contractor (such agreement not to be unreasonably withheld or delayed), be revised in accordance with any comments relating thereto from Owner. Upon notice from Owner, Contractor shall deliver to Owner six (6) copies in English of the final Project Procedures Manual as so revised.
Project Procedures Manual. Prepare the PPM, with some elements pulled directly from the CM Procedures Manual discussed above, under Task 1, and other elements from the contra t documents. The PPM will provide detailed and PVL pro ect-specific procedures for the flow and control of communications and project documents during the construction phase The Manual will include details and/or contract procedures for the following major topics: ▪ RCTC-HDR Team Organization ▪ Contractor Organization ▪ Roles & Responsibilities ▪ Lines of Communication Hierarchy ▪ Communication Formats ▪ Community Relations/Media ▪ Emergency Response Procedur s ▪ OSHA & Other Communications ▪ Notice Procedures ▪ Labor Compliance ▪ Environmental Compliance ▪ BNSF/SCRAA Coordination ▪ FTA Requirements ▪ Safety Program ▪ Meetings ▪ Project Controls ▪ Cost Segregation/Trending ▪ Progress Payments ▪ Schedule Reviews ▪ Submittals ▪ Requests for Substitutions ▪ Requests for Information ▪ Cha ges ▪ Delays ▪ Dispute & Claim Resolution ▪ QC/ A Requirements & Res onsibilities ▪ Non-Compliance Reports ▪ Survey Control ▪ Contract Close-Out ▪ As-Built Documentation ▪ Document Control Requirements ▪ Project File Requirements The PPM will reference other stand alone documents that will be utilized in managing the PVL. The PPM is not intended as a substitute for the Contract and will state that in the event of a conflict, the Contract requirements will govern. The initial draft of the PPM will be updated, as needed, to reflect the 100% design documents and any changes to procedures made by addenda issued during the bid period. pon review and approval by RCTC, the PPM will be distr buted at the Pre-construction Meeting and each section discussed, allowing for questions or clarifications. The Manual will be corrected or updated, as necessary, during the construction phase. This manual will incorporate any stand alone documents required.