Accounts Payable Specialist Sample Clauses

Accounts Payable Specialist. The Accounts Payable Specialist has duties and responsibilities as follows: 1. Processing and reviewing all payables for accuracy and full supporting documentation; 2. Communicating with staff and vendors to ensure all requests for payment are accompanied by original invoices, purchasing orders and/or check requests; 3. Appropriating approval and account coding; 4. Reviewing vendor statements and investigating discrepancies; 5. Inputting or/and reviewing payable information into accounting system, producing checks, and preparing checks for signature by appropriate staff; 6. Maintaining and filing timely, paid invoices for easy retrieval; 7. Obtaining and preparing 1099’s at year end; 8. Investigating and making recommendation for write-offs of stale dated checks outstanding in excess of 90 days; 9. Acting as back-up for payroll [Completing payroll at least four times per year and as needed. At such times the incumbent will receive one-on-one support and direction from the Payroll Specialist, Controller or Assistant Controller. In recognition of this task, the incumbent will receive a specialist differential of $2000]; 10. Making timely cash receipt deposits to the bank;

Accounts Payable Specialist. The Accounts Payable Specialist has duties and responsibilities as follows:

Accounts Payable Specialist. Provides accounting services in the areas of payroll, accounts receivable, accounts payable, cashiering and/or registration accounting with accuracy and attention to detail. Prepares such forms as invoices, interaccount bills and voucher. Maintains and posts data to journals, subsidiary ledgers, or other books of original entry or subsidiary records. Makes mathematic calculations and uses accounting tables and reports. Adds columns of figures and crossfoots totals, using adding machine. Maintains accounts receivable ledger, prepares journal entries on invoices receivables, posts transactions for cost centers and special projects. Computes trial balance for each month for accounts payable. balances registration receipts, files registration forms and drop/add forms, types tuition refund checks, answers inquires concerning tuition refunds, and performs registration duties for the Accounting Department as assigned. Assigns account numbers according to classification system, makes adjustments to account, prepares daily summaries and monthly accumulative reports and performs other related typing duties. Prepares month-end summary of book sales, and posts payments to short term loan report. Verifies time sheets and posts and maintains files for them. Effects forms for new hire and transfer employees, compiles reports for payroll earnings and deductions, writes all manual checks and obtains authorization for them, summarizes quarterly earnings, sorts and folds checks, mails checks, and makes necessary adjustments in individual payroll accounts. Responsible for notifying delinquent accounts in order to secure payment using postal service, telephone, or other means as designed by supervisor. Removes delinquent accounts from current files. Maintains logs of all form letters mailed to delinquent customers. Repeats process of notifying delinquent customers using different forms if replies are not received within specified time. Prepares and maintains accurate student “hold” lists. Sorts, reads, and answers all delinquent account correspondence. Periodically interviews customers regarding delinquent accounts. Receives incoming funds, disburses funds, records monetary transactions incidental to conduct of College business. Receives incoming cash and checks, counts money to verify amount and issues receipts for funds received in addition to issuing change and cashing checks. Endorses checks, lists and totals cash and checks for the purpose of reconciling and preparing ban...

Accounts Payable Specialist. The Accounts Payable Specialist has duties and responsibilities as follows: 1. Process and review all payables for accuracy and full supporting documentation; 2. Communicate with staff and vendors to ensure all requests for payment are accompanied by original invoices, purchase orders and/or check requests; 3. Obtain appropriate approval and account coding; 4. Review vendor statements and investigate discrepancies; 5. Input or/and review payable information into accounting system, produce checks, and prepare checks for signature by appropriate staff; 6. Maintain and file timely, paid invoices, for easy retrieval; 7. Prepare 1099’s at year end; 8. Investigate and make recommendation for write-offs of stale dated checks outstanding in excess of 90 days; 9. Act as back-up for payroll [Complete payroll at least four times per year and as needed. At such times the incumbent will receive one-on-one support and direction from the Payroll Specialist, Controller or Assistant Controller. In recognition of this task, the incumbent will receive a specialist differential of $2000]; 10. Make timely cash receipt deposits to the bank; 11. Respond to W9 requests.