DOCUMENTATION/RECORD KEEPING/ADMINISTRATIVE REQUIREMENTS Sample Clauses

DOCUMENTATION/RECORD KEEPING/ADMINISTRATIVE REQUIREMENTS. 1. Maintenance of Records: a. The SUBRECIPIENT shall maintain all records required by Federal regulations specified in 2 CFR Part 200 that are pertinent to the Project herein funded by the Allocated Sum. Such records shall include, but are not limited to: (1) Application requesting Project funding. (2) Executed SUBRECIPIENT Agreement approving the Project, including any amendments to this Agreement. (3) Records providing a full description of each activity undertaken. (4) Records demonstrating eligibility of work performed to be paid by the Allocated Sum. (5) Records documenting the acquisition, improvement, use, or disposition of real property acquired or improved with the Allocated Sum, if applicable. (6) Records documenting compliance with the Fair Housing and Equal Opportunity components of the HOME Program, if applicable. (7) Financial records as required by 24 CFR § 92.505, 2 CFR Part 200, and all Financial Management standards as specified in Exhibit B. (8) Copy of Request for HOME-ARP Reimbursement and Quarterly Performance Reports submitted as required herein. b. The SUBRECIPIENT shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, the client’s name, address, race or ethnic group, age, income level, head of household status (gender and marital status), Social Security number, number of bedrooms, tenant contribution, monthly gross rent, percentage of median, size of household, type of contract, status, contract end date, any other basis for determining eligibility, amounts of rent and security deposit subsidies provided and calculations of the eligible amounts, actions undertaken to comply with equal opportunity and fair housing requirement, and any other applicable data the COUNTY may direct from time to time. Such information shall be made available to the COUNTY for review upon request. c. SUBRECIPIENT will create, maintain, and allow inspection of records demonstrating the income of all clients served, using the annual income definition adopted by the COUNTY, in accordance with 24 CFR § 5.609(b)(9) (Section 8 definition of household income). d. SUBRECIPIENT will create, maintain, and allow inspection of records demonstrating all clients served are eligible for HOME-ARP assistance based on the requirements of the ARP and Section IV of the HOME-ARP Notice. All clients served must meet the criteria of the Qualifying Populations in the Section IV.A(1), (2), (3), and (4): ...

AutoNDA by SimpleDocs

DOCUMENTATION/RECORD KEEPING/ADMINISTRATIVE REQUIREMENTS. The SUBRECIPIENT agrees to maintain books, records, and documents in accordance with the accounting procedures and practices which sufficiently and properly reflect all expenditure of funds provided by the COUNTY under this agreement. Additionally, the SUBRECIPIENT agrees to maintain books, records, and documents in accordance with generally accepted accounting principles and books should actually reflect receipt of additional funds and proper expenditures of those funds for the purpose of providing shelter to the homeless on an emergency basis under the Xxxxxxx X. XxXxxxxx Act. The financial records and data should be maintained to provide data for periodic reports that may be required by the COUNTY and for the performance report required by the HUD. 1. A Quarterly beneficiaries report will be required to be submitted December 31, 2007, March 31, 2007, June 30, 2007, and September 30, 2008, as provided in Exhibit B. 2. The SUBRECIPIENT agrees to maintain on a current basis all documentation required by the HUD pursuant to the Xxxxxxx X. XxXxxxxx Act including aggregate HMIS data reports on universal data. 3. The SUBRECIPIENT assures that these records shall be subject at all times to inspection, review, or audit by State, Federal, and COUNTY personnel duly authorized by the COUNTY under this agreement. 4. The SUBRECIPIENT agrees to maintain and file with the COUNTY such progress, physical inventory, and other reports as the COUNTY may require within the period of this agreement. 5. The SUBRECIPIENT agrees to allow public access to all documents, papers, letters, or other materials, subject to the provisions of Chapter 119, Florida Statutes, and received by the provider in conjunction with this agreement. It is expressly understood that substantial evidence of the provider's refusal to comply with this provision shall constitute a breach of contract. 6. Any nonexpendable personal property acquired by the SUBRECIPIENT for the purpose of carrying on the project stated herein, and approved by the COUNTY, shall be subject to the provisions of the act and regulations governing, but not limited to, the provisions on use and disposition of property found in Federal OMB Circular A-102. 7. In the event that the SUBRECIPIENT expends Five Hundred Thousand and 00/100 Dollars ($500,000.00) or more in Federal awards in its fiscal year, the SUBRECIPIENT must have a single or program-specific audit conducted in accordance with the provisions of Federal OMB Circular A-133,...

DOCUMENTATION/RECORD KEEPING/ADMINISTRATIVE REQUIREMENTS. 1. The DEVELOPER shall maintain all records that are pertinent to the activities to be funded under this Agreement. Such records shall include, but not be limited to: A. Records providing a full description of each activity undertaken. B. Records required to determine the ongoing eligibility of the participants. C. Records required to determine the eligibility of activities. D. Records demonstrating that each activity undertaken meets the Objectives of the Program stated in Article III. E. Records required to document the acquisition, improvement, use, or disposition of real property acquired or improved with Program assistance. F. Records documenting compliance with the Fair Housing and Equal Opportunity components of the Program. G. Financial records as required by Florida Statute 420. 2. The DEVELOPER shall retain all records pertinent to expenditures incurred under this Agreement for a period of five (5) years after the termination of all activities funded under this Agreement, or after the resolution of all audit findings, whichever is later. 3. The DEVELOPER shall maintain real property inventory records that clearly identify properties purchased, improved, or sold. 4. The DEVELOPER shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name; address; income level or other basis for determining eligibility; demographic information, including ethnicity, race, gender, and head-of-household; and a description of services provided. Such information shall be made available to the COUNTY monitors for review upon request. 5. The DEVELOPER obligations to the COUNTY shall not end until close- out requirements have been met. Activities during this close-out period shall include, but are not limited to, making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, program income balances, and receivable accounts to the COUNTY), and in determining the custodianship of records. 6. All DEVELOPER records, with respect to any matters covered by this Agreement, shall be made available to the COUNTY or the State government at any time during normal business hours after reasonable notice, as often as the COUNTY deems necessary to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by the DEVELOPER within thirty (30) days after receipt by t...

Related to DOCUMENTATION/RECORD KEEPING/ADMINISTRATIVE REQUIREMENTS

Uniform Administrative Requirements A. Contractor, if a governmental entity or public agency, shall comply with the requirements and standards of OMB Circular No. A-87, “Principles for Determining Costs Applicable to Grants and Contracts with State, Local and Federally Recognized Indian Tribal Governments”, OMB Circular A-133, “Audits of State, Local Governments and Non-Profit Organizations”, and applicable sections of 24 CFR §85 “Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments”, as set forth in 24 CFR §570.502(a). B. Contractor, if a non-profit organization, shall comply with the requirements and standards of OMB Circular No. A- 122, “Cost Principles for Non-Profit Organizations, OMB Circular A-133 Audits of State, Local Governments and Non-Profit Organizations”, and applicable Attachments to OMB Circular No. A-110, as set forth in 24 CFR §570.502(b).
Administrative Requirements A. Financial Management
Record Keeping Requirements The Training Provider must make and keep accurate Records for all Training Services in sufficient detail to allow the Department to determine compliance with this Contract (including the accuracy of claims for payment of the Funds).
Documentation and Record Keeping 1. Records to be Maintained Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR 570.506 that are pertinent to the activities to be funded under this Contract. Such records shall include, but not be limited to: a. Records providing a full description of each activity undertaken; b. Records demonstrating that each activity undertaken meets the one of the National Objectives of the CDBG program; c. Records required to determine the eligibility of activities; d. Records required to document the acquisition, improvement, use, or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; f. Financial records as required by federal regulations 24 CFR 570.502, and 24 CFR 84.21-28; and g. Other records necessary to document compliance with Subpart K of 23 CFR.
Compliance with Record Keeping Requirements Participating Dealer agrees to comply with the record keeping requirements of the Exchange Act, including but not limited to, Rules 17a-3 and 17a-4 promulgated under the Exchange Act. Participating Dealer further agrees to keep such records with respect to each customer who purchases Primary Shares, his suitability and the amount of Primary Shares sold, and to retain such records for such period of time as may be required by the Commission, any state securities commission, FINRA or the Company.
Recordkeeping Requirements COLLEGE and SCHOOL DISTRICT shall comply with the requirements governing maintenance of records of each request for access to and each disclosure of, student education records set forth under Title 34, Code of Federal Regulations § 99.32 and under Education Code § 49064 as applicable.
Administration; Reports The Custodian shall, in general, attend to all non-discretionary details in connection with maintaining custody of the Receivable Files on behalf of the Trust Collateral Agent. In addition, the Custodian shall assist the Trust Collateral Agent generally in the preparation of any routine reports to Noteholders or to regulatory bodies, to the extent necessitated by the Custodian’s custody of the Receivable Files.
Issuing Lender Reporting Requirements Each Issuing Lender shall, on the first Business Day of each month, provide to Administrative Agent and Borrower a schedule of the Letters of Credit issued by it, in form and substance satisfactory to Administrative Agent, showing the date of issuance of each Letter of Credit, the account party, the original face amount (if any), and the expiration date of any Letter of Credit outstanding at any time during the preceding month, and any other information relating to such Letter of Credit that the Administrative Agent may request.
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS 1. The Contractor certifies that it will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the Contractor’s workplace and specifying the actions that will be taken against employees for violation of such prohibition;
Performance of Services in Accordance with Regulatory Requirements; Furnishing of Books and Records In performing the services set forth in this Agreement, the Manager: A. shall conform with the 1940 Act and all rules and regulations thereunder, with all other applicable federal, state and foreign laws and regulations, with any applicable procedures adopted by the Trust’s Board of Trustees, and with the provisions of the Trust’s Registration Statement filed on Form N-1A as supplemented or amended from time to time; B. will make available to the Trust, promptly upon request, any of the Fund’s books and records as are maintained under this Agreement, and will furnish to regulatory authorities having the requisite authority any such books and records and any information or reports in connection with the Manager’s services under this Agreement that may be requested in order to ascertain whether the operations of the Trust are being conducted in a manner consistent with applicable laws and regulations.