Donated Leave Bank Sample Clauses
A Donated Leave Bank clause establishes a system where employees can voluntarily contribute their accrued leave to a collective pool, which can then be accessed by colleagues facing personal emergencies or extended absences. Typically, the process involves employees donating unused vacation or sick days, and eligible recipients applying for additional leave from the bank when their own leave is exhausted. This clause helps provide a safety net for employees in need, fostering a supportive workplace culture and addressing situations where standard leave entitlements are insufficient.
Donated Leave Bank. An employee may donate up to forty (40) hours of their accrued vacation, compensatory or personal holiday time per calendar year to a donated leave bank administered by Human Resources for use by other employees who have exhausted their sick leave and other paid leave accounts due to illness, injury or other medical conditions. Employees donating vacation, compensatory or personal holiday time to the City’s donated leave bank must maintain a minimum of forty (40) hours in their vacation bank. Donating time shall not be used to extend employment. To be eligible to apply for donated leave, an employee must have a serious illness, injury or medical condition or be caring for a family member with a serious illness, injury or medical condition that requires a prolonged absence from work and must not be receiving or eligible to receive social security disability or long term disability benefits. Applications for donated leave must be made to Human Resources, in writing, and must describe the serious illness, injury or medical condition necessitating the leave. All applications for donated leave must be approved by Human Resources. Employees who are seeking donations may apply and obtain approval to receive donated leave before they deplete their paid leave banks. The employee’s donation to the bank will be converted to money based on the donator’s hourly rate. When a request for a donation is approved by Human Resources, the money is paid out at the receiving employee’s current rate of pay.
Donated Leave Bank. A. The Donated Leave Bank will be maintained by Personnel. An accounting of its balances and uses will be published annually.
B. Each year, or as needed, Personnel will ask employees to voluntarily donate hours from their individual sick leave or vacation banks to the Donated Leave Bank. Donated hours will be deducted from the donor's individual leave balances and added to the Donated Leave Bank.
C. The Donated Leave Bank will be maintained as long as a minimum balance of 1104 hours is maintained. If this balance cannot be maintained through donations, the program will be continued on an as needed basis, with donations sought on a case-by-case basis.
Donated Leave Bank. Employees who are eligible to use accrued sick or vacation leave may donate sick and vacation leave hours to the Donated Leave Bank. The Donated Leave Bank is for employees, who do not have sufficient leave credits to remain in an active pay status during an extended absence due to personal illness, injury, or medical disability . Donations of leave will be administered by the Human Resources Department. Forms are available from the Human Resources Department.
Donated Leave Bank. This memorandum of understanding is created to document an agreement reached between the parties regarding the creation and application of a Donated Leave Bank. Employees may donate up to forty (40) hours of their accumulated vacation, holiday or compensatory time per calendar year to a City administered Leave Bank. The Leave Bank is for use by employees who have exhausted their sick leave and other paid leave accounts due to illness, injury, or other medical conditions under the following conditions: • Employees working fifty-two (51.83) hour workweeks wishing to donate leave must have a minimum of one-hundred and twenty (120) hours of accumulated vacation, holiday, or compensatory time in thier personal account after the donated hours are deducted. • Employees working a forty (40) hour work week wishing to donate leave must have a minimum of eighty (80) hours of accumulated vacation, holiday, or compensatory time in their personal account after the donated hours are deducted. The donating employee’s leave is converted to money based on the donator’s hourly rate of pay. The dollar value of the donated leave is then deposited into the Leave Bank. The Leave Bank is maintained by the City. To be eligible to apply for donated leave from the bank, the employee must have a serious illness or medical condition, or by caring for a family member with a serious medical condition that requires a prolonged absence from work. The employee requesting the donated leave must not be receiving or be eligible to receive long-term disability benefits. Applications for donated leave must be made to the City in writing, and must describe the serious illness or medical condition necessitating the leave. All applications for donated leave must be approved by the City in advance. Donated leave shall not be used to extend employment. Employee requests for donated leave from the bank are limited to a maximum of: • One-hundred and twenty (120) hours per request for employees working fifty-two (51.83) hour workweek; or • Eighty (80) hours per request for employees working a forty (40) hour work week. The Donated Leave Bank program will expire upon implementation of Paid Leave Oregon. The funds remaining in the leave donation bank at that time will be converted to vacation hours and distributed, in an equal percentage, to the last five employees that contributed to the bank. The credit to vacation will take place at the next available pay period.
Donated Leave Bank